What Jobs are available for Senior Administrative Assistant in the Philippines?

PEA License No. M

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

Executive Administrative Assistant

Location: F. Pasco Avenue, Santolan, Pasig City

Employment Type: Full-time | On-Site

This position is responsible for providing administrative and related support to the company's executives. Tasks include the management of meeting schedules and communications, appropriate disposition of documents, travel arrangements, and others that may be required by the executives. The position also provides assistance to the Secretariat and the Office Management team (Administration) The position requires strict confidentiality in the handling of information and Executives' activities.

PRIMARY DUTIES AND RESPONSIBILITIES:

Executive Office: Provides administrative support to the executives to ensure efficient office

operations such as but not limited to the following:

● Calendar Management for top management: Planning, scheduling, and all related

administrative tasks

● Communication facilities: payment, renewal of plans, repairs, etc.

● Document and file management – systematic filing, recording, disposal, transmittal

management, photocopying, etc.

● Vehicle management: Preventive maintenance services, repairs, registrations, insurance

claims, etc.

● Reimbursement of expenses and liquidation of cash advance

● Handling of phone calls, as may be delegated by the executives

● Arrangement of official business travels and all related tasks (accommodation, logistics, etc.) ● Handling of correspondence/communication on the executive's behalf.

● Report preparation; Coordination with the various departments to ensure the timely submission of reports and information required; ensures strict confidentiality of company information

● Process documentation in accordance with Quality Management Systems.

● Cleanliness and orderliness of the executive offices ● Coordination with appropriate departments for the Executives' requirements in the purchase, repair, and maintenance of the Executives' tools, office machines, room equipment, etc.

● Preparation of annual budgets for the Executive Offices Secretariat: Provides assistance in the following:

● Corporate calendar management: preparation, dissemination, update, monitoring

● Preparation of Minutes of Meetings

● Handling of corporate planning activities and related initiatives Administration: Assists the Office Management team in the following:

● Monitoring and analysis of the consumption of basic utilities (electricity, water, etc.), fuel, and communication lines. Prepares annual plans and budgets for these.

● Process documentation of office management team

● May be assigned as reliever to the Administrative Supervisor, in her absence

JOB SPECIFICATIONS:

● Graduate of any four-year course but preferably business course

● 2 years' experience in an administrative role; preferably with exposure to executive assistance role

● Proficient in Microsoft Office applications

Job Types: Full-time, Permanent

Pay: Php18, Php23,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: In person

Position Description

This role will be responsible for the administrative requirements of the Finance Leadership team at the same time will assist in doing financial analysis, presentations and other reports and documents needed by the team.

Key Result Areas

Administrative Support:

• Manage calendars, schedules meetings, and coordinate travel arrangements for the CFO and the Finance Leadership Team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain confidential financial files and records.
• Facilitate communication between the CFO's office and internal/external stakeholders.
• Assist in planning and coordinating finance department events and meetings.

Financial Analysis Support:

• Assist in preparing financial reports, dashboards, and presentations for executive leadership.
• Support budgeting, forecasting, and variance analysis processes.
• Conduct data analysis to identify trends, risks, and opportunities.
• Help compile and review monthly, quarterly, and annual financial statements.
• Collaborate with finance team members to gather and validate financial data.

Qualifications

Education:
Bachelor's degree in Finance, Accounting, Economics, or a related field

Experience
: 2+ years of experience in executive support or financial analysis (or a combination of both).

Skills
:

• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint); experience with financial software is a plus.
• Strong organizational, communication, and time-management skills.
• Ability to handle sensitive information with discretion and professionalism.
• Analytical mindset with attention to detail.

Preferred Skills:

• Experience working in a finance or corporate environment.
• Familiarity with financial modeling and reporting tools.
• Ability to multitask and prioritize in a fast-paced setting.
• Strong interpersonal skills and a proactive approach to problem-solving.

PEA License No. M
About the Company:
An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About The Role
The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:
Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Must be willing to work onsite in Makati City.
• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

• IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

JOB TITLE
Executive Administrative Assistant
JOB ID
SHAMIC

INDUSTRY
Personal Development

LOCATION
South Africa, Philippines or Egypt. Must be able to work in the U.S. (ET) hours

JOB STATUS
Full Time

WORK SCHEDULE
8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

SALARY
$1,000/month

TARGET START DATE
MID SEPTEMBER

Role Overview
About the Client
The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

About The Role
The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

Key Responsibilities

• Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
• Coordinate a busy calendar with meetings, appointments, and travel.
• Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
• Support leadership and women's intuition programs twice per year with preparation and logistics.
• Handle email correspondence and inquiries in a timely manner.
• Draft, send, and track invoices, ensuring accuracy and timely follow-up.

Qualifications And Skills

• Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
• Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
• Proficiency with administrative and communication tools, including automation and AI.
• Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
• Reliable internet, a backup plan, and proper hardware including a high-quality headset.

We are seeking a highly experienced Executive Administrative Assistant to support a dynamic, community-oriented organization based in Hawaii. The ideal candidate is organized, proactive, and experienced in executive support, operations coordination, and system management in a fast-paced environment.

This Position Is Perfect For You If You Are…

• Proactive and self-motivated
• Detail-oriented and organized
• Culturally aligned with a creative yet structured work environment
• A systems thinker who enjoys creating structure and improving processes
• Solution-oriented with a strong accountability mindset

We are looking for the following specific requirements

• Minimum 3+ years of proven experience as an Executive Assistant supporting high-level management (preferably in Property Management, Non-Profit, or Healthcare)
• Skilled in building systems, creating SOPs, and managing both business and personal tasks
• Background in project management and coordination
• Excellent written and verbal communication skills in English
• Proficient in Google Workspace, Microsoft Suite, Notion, Trello, and AI tools
• Willing to work full-time following the Hawaii Standard Time Zone

Your responsibilities will include (but are not limited to):

• Manage and organize the executive's calendar, emails, and daily priorities
• Handle reminders for deadlines, renewals, and events
• Prepare reports, presentations, contracts, and research documents
• Build and maintain systems in Notion for operations and personal organization
• Track expenses, invoices, and coordinate with accounting
• Maintain and improve SOPs, training materials, and internal documentation
• Act as an accountability partner for the client, ensuring deadlines are met and priorities are pushed forward
• Research vendors, properties, and business opportunities as needed

Rate

$5.50 per hour

Schedule

Monday to Friday, 8:00 AM – 4:00 PM Hawaii Standard Time

(Equivalent to Tuesday – Saturday, 2:00 AM – 10:00 AM Philippine Time)

Schedule may vary depending on operational and business needs.

Job Type: Full-time

Pay: Php53, Php55,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Paid training
• Pay raise
• Work from home

Application Question(s):

• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.

*

Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

• Executive Virtual Assistant: 3 years (Preferred)
• Property Management, Non-Profit, or Healthcare Industrty: 2 years (Preferred)
• Notion: 2 years (Preferred)

Work Location: Remote

Job Title:

Executive Administrative Assistant (for Spa Operations)

Company:

Abhyangga Indian-Inspired Spa

Location:

Cebu City, Philippines

(On-site: Capitol Site & Punta Princesa branches)

Job Type:

Full-time; 6 days work; 10AM to 7PM work schedule (with flexibility for occasional extended hours); Work on holidays and weekends

Salary:

₱18,000 – ₱20,000 per month (based on experience and performance)

About the Role:

Abhyangga Indian-Inspired Spa is looking for a dedicated and organized Executive/Admin Assistant to work closely with the Managing Director. You will play a critical role in coordinating operational tasks, following through on plans, assisting with internal communications, handling basic documentation, and ensuring the timely implementation of directives.

This is a trusted support role ideal for someone detail-oriented, proactive, and eager to grow within a wellness-focused business.

Key Responsibilities:

• Act as the right hand of the Managing Director in executing daily tasks, plans, and operational strategies.
• Coordinate appointments, meetings, and follow-ups across spa branches.
• Draft communications, reports, schedules, and simple spreadsheets.
• Maintain accurate records (inventory, client feedback, employee attendance, etc.).
• Assist in handling marketing or HR-related errands (online postings, scheduling interviews, etc.).
• Ensure smooth flow of directives from management to the spa teams.
• Help oversee cleanliness, ambiance, and standards through occasional site visits.
• Run occasional errands, purchase supplies, or assist with external communications.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Prior experience in an administrative or executive assistant role is a plus.
• Strong organizational and time management skills.
• Excellent communication skills in English.
• Tech-savvy: familiar with Google Workspace (Docs, Sheets), Canva, or social media.
• Trustworthy, reliable, and willing to take initiative.
• Must be willing to work onsite, during holidays and weekends, and occasionally travel between branches.

Why Join Us?

• Opportunity to work closely with senior leadership in a growing wellness brand.
• Friendly, supportive team environment.
• Meaningful role in bringing self-care and healing to the community.
• Room for growth and performance-based incentives.

Job Types: Full-time, Permanent

Pay: From Php18,000.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

Company Description

Big Infinity Manila is an expansion of the vision-led Big Infinity, known for an impressive portfolio with projects like Ant-man, Planet of the Apes, Westworld, and Dr. Strange. In 2025, the company embarked on an exciting journey into the video game industry in the Philippines, guided by a Filipino-American founder. This initiative brought together a team of Filipino and Fil-Am leaders to pursue innovative developments in the gaming sector.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Makati. The Executive Administrative Assistant will handle day-to-day tasks including providing administrative assistance, managing phone communications, maintaining effective communication channels, and completing clerical duties. The role is essential for ensuring seamless executive support and smooth office operations.

Qualifications

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong Phone Etiquette and Communication skills
• Experienced in Clerical Skills
• Excellent organizational and time management skills
• Ability to work independently and manage multiple tasks efficiently
• Bachelor's degree in Business Administration, Management, or a related field is a plus, but not required.
• At least 3 years experience of Administrative work, Account management, or other relevant work.

YOUR DAILY LUNCH IS ON USWork onsite and enjoy free daily lunch, Monday breakfasts, and Friday treats—helping you save more while you earn more TECHNO-CODED PERKS: #WeAreTGTTechno Global Team comes with top ratings on JobStreet, ensured that our people enjoy more than just a job.

• Health & Wellbeing: HMO from day 1 (with dependent coverage, dental, psychiatric sessions, flu shots, life insurance)
• Rewards & Recognition: 24 PTOs, annual appraisal, awards, referral programs, company events
• Growth & Perks: Free daily meals and treats, Career development, certifications, overseas training, vibrant office
• Accessible and vibrant office site in MDC, Eastwood, QC

YOUR DAILY TASKS

Operational & Administrative Support

• Keep records updated through accurate data entry and documentation
• Prepare, edit, and format business documents, including tendering templates
• Handle office tasks such as filing, generating reports, and setting up for meetings
• Provide reliable administrative support to onshore Managers

Communication & Coordination

• Manage emails and calls by prioritizing urgent matters and ensuring timely, professional responses
• Maintain clear and polite communication across phone, e-mail, and mail
• Work closely with the CEO/Manager, keeping them informed of upcoming commitments and responsibilities

Reporting & Proactive Assistance

• Generate reports using internal systems to support business needs
• Anticipate the needs of leaders and colleagues to ensure a seamless and positive experience

YOUR RELATED EXPERIENCES

Experience & Expertise

• At least 3 years of experience in a secretarial role within a sales and operations environment, administrative assistant position, or equivalent
• Proficiency in MS Office applications (especially Excel) and strong overall computer literacy
• Resourceful mindset — comfortable leveraging online tools, forums, and networks to find solutions

Skills & Strengths

• Strong attention to detail, critical thinking, and sound judgment
• Excellent time management, organizational skills, and the ability to prioritize effectively
• Great communication skills — both verbal and written — with a sharp memory for details
• Process-oriented with a drive for continuous improvement

Mindset & Work Style

• Confident and capable of working independently while staying highly collaborative
• Self-motivated, positive, and adaptable in a dynamic environment
• Professional discretion and the ability to build a deep understanding of company culture
• Willingness to work onsite in Eastwood (MDC), on a dayshift schedule

MORE THAN JUST A JOB

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Taguig, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. Apply now