133 Secretarial Services jobs in the Philippines

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A self-driven individual, hands-on, and passionate in leading a team where you are trusted as the expert in your field. You get the job done and understand service excellence. You are highly organized, detail-oriented, data driven, and understand business value. In a rapidly growing start-up environment, you are a critical thinker and possess the ability to provide practical insight and guidance. You build strong partnerships with team members, external customers, and stakeholders. You want to drive CHANGE.

RESPONSIBILITIES

• Monitoring and supervising the day-to-day operations of the entire Legal Administration/Corporate Secretarial Team.
• Liaising and transacting with different government agencies on behalf of the company and its clients for local registration and compliance requirements.
• Performing legal research and preparing reports on regulatory issuances involving licensing and registration, and on matters related to periodic reports and government filings.
• Maintaining corporate records of the company and its clients
• Ensuring that all corporate records are filed, protected, updated, made accessible, and maintained in accordance with applicable laws, internal policies, and good business practices.
• Provide support to the company and clients for any and all legal oversight and compliance requirements.

EDUCATIONAL REQUIREMENTS:

Bachelor's Degree in Legal or Business Management, Law or equivalent

EXPERIENCE REQUIREMENTS:

• Minimum of 3 years related working experience in corporate compliance, contract administration, and/or transacting with government agencies such as the SEC, BOI, BOC, DOLE, BID, FDA, NTC, DOLE, BIR, SSS, PHIC, HDMF, local government units, etc., is preferred but not required.
• Minimum of 1 year experience in a law firm is preferred but not required.
• With background in customer/client handling is an advantage.

SKILLS AND COMPETENCIES

Excellent organizational, leadership, and time management skills

Excellent verbal and written communication skills

Advanced proficiency in Microsoft Office applications

High attention to detail

Decision-making skills with problem-solving attitude

Has initiative, reliable, and thrives under pressure

An effective leader

Job Scope:

This job directly reports to the Executive and is responsible in providing general secretarial duties and assistance which includes but not limited to the following:

• monitoring of all pending projects and tasks of all departments assigned under the business unit;
• preparing minutes of meeting for all meetings conducted and attended by the Executive;
• analysing data needed by the Executive and sorts daily pending communications for immediate action;
• arranges meeting schedules, appointments and accompanies the Executives during business trips; and maintains confidentiality of all information and tasks assigned by the Executive.

Education:

Bachelor's degree in Business Administration, Commerce, or any Business related courses

Number or years or relevant experience:

At least one (1) year to two (2) related work experience handling projects or tasks that need coordination and working with data and analysis or similar duties

Behavioral Competencies:

• Conflict Resolution skills
• Supervision
• Business Acumen
• Flexibility
• Problem Solving
• Initiative
• Coordination
• Responsibility and Commitment
• Attendance and Punctuality

Knowledge and Skills:

• Analytical Thinking
• Attention to details
• Well-equipped in handling computer applications and analysis tools
• Willing to travel

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Flexible schedule
• Free parking
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person

Administrative Support

• Manage complex calendars, coordinate meetings across multiple time zones, and ensure optimal scheduling.
• Handle email correspondence and follow-ups on behalf of the executive.
• Prepare meeting materials, agendas, and summaries, track action items and deadlines.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and logistics.
• Lead & client management: pre-qualify leads, scheduling calls, managing calendars, reminders, and pre/post-call follow-ups.
• Travel administration: book flights, hotels, and managing logistics

Operations & Project Coordination

• Assist with project tracking, documentation, and communication across departments.
• Support preparation of investor, client, or partner presentations and reports.
• Help coordinate vendor relationships, invoices, and expense tracking.
• Manage onboarding and coordination for outsourced and offshore team members.

Communications & Liaison

• Serve as the first point of contact between the executive and internal/external parties.
• Draft and edit professional correspondence, memos, and documents.

Confidentiality & Discretion

• Handle sensitive information with integrity, exercising sound judgment at all times.
• Ensure compliance with company policies and data security protocols.

___

QUALIFICATIONS

• Bachelor's degree preferred, or equivalent professional experience
• 2+ years of experience supporting C-level or senior executives, ideally in finance, private equity, or real estate
• Exceptional written and verbal communication skills
• Proficiency with MS Office, Google Workspace, and CRM (Hubspot, Salesforce)
• Strong organizational and multitasking abilities; thrives in fast-paced environments
• High emotional intelligence, professionalism, and discretion.

• Assist in monitoring and tracking regulatory updates relevant to the company's operations.
• Support the preparation and maintenance of compliance documentation, reports, and records.
• Assist in conducting internal audits or reviews to ensure adherence to policies and regulatory requirements.
• Help identify areas of potential compliance risk and suggest improvements under supervision.
• Coordinate with various departments to collect necessary compliance-related information.
• Support the team in preparing reports for management and regulatory authorities.
• Perform other administrative and compliance support tasks as assigned.

QUALIFICATIONS:

• Currently pursuing a Bachelor's degree in Business Administration
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good analytical, communication, and interpersonal skills.
• Ability to work independently and collaboratively in a professional environment.
• Strong interest in regulatory compliance, risk management, or corporate governance.

Job Type: OJT (On the job training)

Pay: Php4, Php5,000.00 per month

Benefits:

• Flexible schedule
• Free parking
• On-site parking
• Paid training

Work Location: In person

The job holder will be responsible for the following:

• Performing office support duties and providing administrative support to the CEO and the Board of Directors
• Maintaining contact lists and acting as point of contact for internal and external clients
• Overseeing monthly inventory and purchasing replenishment of office materials
• Processing invoices and expense reporting for purchases
• Ensuring optimal use of office equipment, supplies, and inventories
• Monitoring of orderliness in all areas of the head office and its premises
• Note-taking during meetings wherein the CEO is the presiding officer
• Answering phone call and directing them to the appropriate person
• Greeting visitors and ensuring warm welcome to guests, clients, and business partners
• Creating, editing, and formatting documents such as letters, reports, presentations and spreadsheets
• Creating and maintaining filing systems
• Managing calendars, scheduling appointment and meetings, coordinating schedules, and sending meeting reminders

Skills and abilities:

• Excellent oral and written communication skills
• Great active listening skills
• Strong project management and organization skills
• Report preparation and presentation skills
• Strong analytical and problem-solving skills
• Ability to maintain high level of confidentiality
• Basic computer literacy

Desirable qualifications:

A bachelor's degree in office management or any business administration courses and and at least 2 years of work experience in administrative support or a similar role.

Work schedule:

8:00 AM to 5:00 PM - Monday to Saturday

【Responsibilities】

・Oversee office administration, including general affairs, HR, accounting, and secretarial tasks

・Support Japanese expatriates and visitors with travel, logistics, and office coordination

・Assist with payroll processing, compliance reporting, and labor law requirements

・Manage confidential information with professionalism and discretion

・Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)

・Prepare and maintain reports, records, and documentation for smooth office operations

・Contribute to procedures and requirements related to the future local incorporation of the office

MUST】

・Proven experience in administration, HR, payroll, accounting, secretarial support, or office management

・Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements

・Strong organizational skills with the ability to handle confidential information responsibly

・Proactive and independent, with the ability to drive tasks without constant supervision

・Effective communication skills in English and Filipino

・Proficiency in Microsoft Office (Word, Excel, PowerPoint)

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for al walk-in clients, assist, and greet them.
• Assisting with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry,
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

• 909 Gregorio Araneta Ave., Sto. Domingo, Quezon City (Quadrotiles Bldg)

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

Pay: Php22,000.00 per month

Benefits:

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work Location: In person

Qualifications:

• Currently pursuing Business Administration or related field.
• Willing to report in Cebu Office.
• Responsible for managing and coordinating office operations, ensuring smooth workflow, and supporting teams or executives with tasks such as scheduling, documentation, communication, and data management.

Job responsibilities:

• Office Management: Organizing files, managing supplies, and maintaining office systems.
• Scheduling: Coordinating meetings, appointments, and travel arrangements.
• Communication: Handling phone calls, emails, and correspondence on behalf of teams or executives.
• Documentation: Preparing reports, presentations, and maintaining records.
• Data Entry & Management: Updating databases, spreadsheets, and filing systems.
• Support Services: Assisting departments like operations with administrative tasks.