622 Scheme Coordinator jobs in the Philippines

Job Role Summary/Overview

We're looking for a proactive Operations & Project Administration to support a busy tiling contractor in New Zealand. You'll manage all client communications, scheduling, job auditing, and system updates—reducing the owner's admin time and driving business efficiency. With tools like ServiceMate, GroundPlan, GoHighLevel, and Xero, you'll keep projects running smoothly and clients fully informed.

Job Highlights

• Monthly Rate
  :
  Approximately
  PHP 54,000
• Paid Hours per Week:
  40
• Schedule
  : Monday to Friday, 9:00 am - 6:00 pm, with 1 hour unpaid break | New Zealand time
• Work Arrangement
  : Work from home
• Contract
  : Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Respond to all client inquiries within one hour during business hours across email, phone, and social media
• Maintain proactive communication with clients throughout the entire job lifecycle from inquiry to aftercare
• Schedule jobs at least one week in advance, coordinating trades, materials, and documentation
• Conduct daily job auditing to ensure accurate timesheets, variations, costs, and allowances
• Maintain the job management system (ServiceMate) with complete and accessible project information
• Ensure all required tasks are completed on job cards for accurate invoicing and team payments
• Collect daily progress photos from every job site
• Assist with invoice generation and accounts receivable management
• Track job costing and profitability data for monthly reporting
• Coordinate with existing bookkeeper (Monique) for seamless financial operations
• Create and maintain standard operating procedures for communications, scheduling, and admin tasks
• Develop job management workflows and material ordering checklists
• Transfer project data from GroundPlan to ServiceMate efficiently
• Manage GoHighLevel CRM and LeadZilla lead management system
• Utilize Lucidchart for job workflow tracking through customer journey stages
• Update deal pipeline stages as prospects move through qualification process
• Provide monthly process improvement recommendations
• Document all processes for business continuity and knowledge transfer

Requirements

• Proven experience with ServiceMate job management software
• Strong proficiency in GroundPlan for project measurement and planning
• Experience with CRM systems, preferably GoHighLevel
• Experience with job costing and basic bookkeeping principles
• Familiarity with construction/trades industry workflows preferred
• Experience with process documentation and SOP creation
• Proficiency in workflow management tools like Lucidchart (preferred)
• Knowledge of Australian/New Zealand business practices and time zones
• Experience with lead management systems and sales pipelines

Independent Contractor Perks

• Permanent work from home
• HMO Coverage for eligible locations
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

ZR_26808_JOB

Roles and Responsibilities

• Invoice Coding (Multiple Projects)
• Review and verify invoices, ensuring the date, invoice number, biller details, quantity, description and receipt of goods align with project documentation (e.g., site diaries, purchase orders)
• Confirm with Site goods have been received, work has been completed
• Confirm quantities and rates against purchase orders or related project correspondence
• Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category
• Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval
• Submit batches of invoices to the relevant Contracts Administrator (CA) for review and approval
• Check and escalate errors when relevan
• Report on areas for improvement.

Skills and Qualifications:

• Strong attention to detail and accuracy in invoice coding across multiple projects.
• Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
• Proficiency in using Procore or similar project management systems.
• Excellent communication and collaboration skills with the ability to work across teams and projects.
• Previous experience in construction administration is preferred, but not required.

Work Setup:

• Onsite: Philexcel, Clark
• Hours: Monday to Friday, 6:00 AM - 3:00 PM

QUALIFICATIONS:

• Bachelor of Science in Civil Engineering or Architecture
• At least 5 years of experience in cost estimation, surveying, and customer service
• Experience in the roofing industry is a strong advantage
• Proficient in MS Office, AutoCAD, project Gantt charts, and work scope methodology

JOB SUMMARY:

• Responsible for updating and reporting all closed projects, including planning, scheduling, and coordination
• Tracks project schedules, milestones, and timelines in relation to committed delivery and installation dates
• Provides daily updates on BP Sales transactions with installation, covering the entire process from actual measurement requests, production follow-ups, delivery status, project monitoring, through to project completion and turnover/acceptance by the customer

Job Highlights

• Paid Hours per week:
  40
• Schedule:
  Monday to Friday, 8:00 AM to 5:00 PM | Australian Eastern Time
• Work Arrangement
  : Work from home
• Contract
  : Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Manage all client communications with 24-hour response times and proactive project updates
• Handle email triage, social media DMs (within 1 hour during business hours), and phone communications
• Coordinate scheduling for trades, materials, and project milestones using LoopLogix and other systems
• Maintain complete documentation packages for each project stage and ensure compliance documentation is current
• Chase up job cards and site notes to enable accurate invoicing within 48 hours of completion
• Support quote generation and delivery process with 5 business day turnaround maximum
• Implement and optimize job management system workflows across the business
• Create and maintain SOPs, templates, and quality control checklists
• Coordinate internal team communications and forward planning for materials and resources
• Manage client relationship touchpoints from initial inquiry through project completion and aftercare
• Support business transition from 60% carpentry to 100% direct homeowner new builds
• Document all business processes and workflows, starting with own role and expanding outward

Scopes

• Reduce founder's communication workload from 15+ hours to under 8 hours per week
• Achieve zero client complaints about communication delays through proactive updates
• Maintain 100% social media DM response rate within 1 hour during business hours
• Ensure 100% of jobs have complete documentation packages ready before each stage
• Eliminate delays caused by missing materials or coordination issues
• Enable accurate invoicing within 48 hours of job completion through proper job card management
• Support the achievement of 90%+ client satisfaction scores consistently
• Facilitate successful daily use of the chosen job management system across all team members
• Create a comprehensive library of business process documentation and SOPs
• Support transition to 100% direct homeowner new builds within 12 months

Requirements

• Strong experience with construction/building industry operations and terminology
• Proficiency with job management systems (LoopLogix experience preferred, or similar platforms like Buildertrend, Buildxact, or Procore)
• Advanced skills in Xero accounting software and Google Workspace (Gmail, Docs, Calendar)
• Excellent written and verbal communication skills for client-facing interactions
• Experience with project coordination, scheduling, and documentation management
• Understanding of Australian building compliance requirements and documentation
• Ability to work independently and manage multiple projects simultaneously
• Strong attention to detail for maintaining data integrity and documentation accuracy
• Experience with CRM management and lead qualification processes

Independent Contractor Perks

• HMO Coverage in eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the
  link
  provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

ZR_27348_JOB

JOB RESPONSIBILITIES:

• Responsible for creating and maintaining project schedules, tracking progress against baselines, and coordinating with site and project teams for timely updates.
• Cost Control & Budget Management: Involves preparing project budgets and forecasts, monitoring expenditures, managing cost variations and change orders, and ensuring accurate financial reporting.
• Document & Records Management: Handling project documentation, ensuring version control and proper archiving, and managing stakeholder correspondence.
• Contracts & Compliance Support: Supporting contract administration, ensuring regulatory and company compliance, and tracking insurance, bonds, warranties, and certifications.
• Risk & Issue Tracking: Managing risk registers, coordinating mitigation efforts, and tracking issues to ensure timely resolution.
• Reporting & Performance Monitoring: Preparing reports, dashboards, and KPIs, supporting EVM, and delivering accurate, timely project status updates to management.
• Resource & Logistics Support: Tracking manpower, equipment, and materials, supporting procurement and delivery schedules, and monitoring site administrative needs.
• Close-out & Lessons Learned: Managing handover documentation, ensuring proper filing of final project records, and capturing lessons learned for future improvement.
• Any other duties given to you by your superior from time to time.

JOR REQUIREMENTS

a. Must be a Registered Electrical Engineer or equivalent

b. Hardworking &Team player

c. Good communication skills

d. Highly organized and Detail-oriented

e. Experienced setting up and monitoring complex project schedules

Job Type: Full-time

Pay: Php35, Php60,000.00 per month

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Job Summary:

We seek a highly organized and proactive individual to provide part-time administrative support for a project that delivers educational and enrichment programs in schools and community organizations. The role involves managing paperwork, coordinating schedules, updating databases, communicating with stakeholders via email and WhatsApp, and creating simple materials using Canva. This position is ideal for someone who enjoys supporting meaningful, community-focused work and is confident in managing various administrative tasks.

Make The Change is located in Singapore, so this will be a remote job.

Key Responsibilities:

Administrative Support & Documentation

• Prepare and manage project documents such as attendance sheets, reports, and schedules.
• Organize and maintain accurate records and digital files.
• Collect and process documentation from stakeholders on time.
• Assist with data entry, reporting, and general admin tasks.

Stakeholder Communication

• Serve as a point of contact for schools, trainers, and partner organizations.
• Communicate regularly via WhatsApp and email to send updates, reminders, and respond to enquiries.
• Follow up on documentation, confirmations, and scheduling with all parties.
• Coordinate the collection of feedback from stakeholders and conduct data analysis.

Scheduling & Coordination

• Schedule program sessions and meetings with various stakeholders.
• Maintain up-to-date calendars and attendance records.
• Confirm venue arrangements and ensure all logistics are in place.

Basic Design Work (Using Canva)

• Create simple promotional materials, templates, and session resources using Canva.
• Edit existing designs and ensure consistency with the organization's brand and style guidelines.

Requirements:

• Previous experience in an administrative or coordination role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Familiar with the Apple ecosystem and apps for work, such as Keynote and Numbers.
• Familiar with Notion
• Familiar with WhatsApp communities
• Confident in communicating professionally via WhatsApp and email
• Familiar with Canva for creating basic visuals
• Ability to work independently and manage multiple tasks efficiently.

Desirable:

• Experience in working with schools, youth programs, or community-based projects.
• A background in education, community development, or nonprofit work.

Salary:

Salary is competitive within the region, and job scope will be offered based on the candidate's experience.

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.