6,610 Real Estate Coordinator jobs in the Philippines

About Us: At VirtuPartner, we are a dynamic and growing virtual assistant company dedicated to helping businesses streamline their operations through various services, including administrative tasks, social media management, and customer service. We are committed to fostering an inclusive environment that values diversity. As an equal opportunity employer, we celebrate diversity and are dedicated to creating a workplace where everyone can thrive.

We are looking for an organized and detail-oriented individual to join our Real Estate team as a Transaction Coordinator. This position requires a proactive professional with strong communication skills who can manage the end-to-end process of real estate transactions, ensuring accuracy and compliance with legal requirements.

Key Responsibilities:

• Transaction Management: Oversee the end-to-end process of real estate transactions, including document preparation, review, and compliance.
• Progress Communication: Keep all involved parties informed about the progress of transactions.
• Document Completion: Ensure timely completion of all required documents throughout the transaction process.
• Deadline Monitoring: Monitor and track deadlines, scheduling appointments as needed.
• Challenge Resolution: Identify and resolve any challenges that may arise during the transaction process.
• Regulatory Compliance: Stay up-to-date with real estate regulations to ensure compliance.
• File Organization: Maintain organized transaction files for easy access and reference.
• Customer Service: Provide exceptional customer service to all parties involved.
• Software Utilization: Utilize real estate transaction management software effectively.
• Collaboration: Collaborate with all parties involved in the closing process to ensure a smooth transaction.

Qualifications:

• Previous experience as a Real Estate Transaction Coordinator is required.
• Strong understanding of real estate transactions, contracts, and legal requirements.
• Excellent communication and interpersonal skills.
• Detail-oriented with exceptional organizational abilities.
• Proficient in using real estate transaction management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Why Join Us?

• Remote Work: Enjoy the flexibility of working from anywhere while driving growth.
• Growth Opportunities: Contribute directly to our success and explore opportunities for professional development.
• Collaborative Team: Work with a passionate and results-driven team that values innovation and flexibility.

Job Type: Part-time

Pay: Php291.68 per hour

Expected hours: 20 per week

Work Location: Remote

Expected Start Date: 10/24/2025

Job Title: Real Estate Project Coordinator

Position Type:
Full-Time

Work Hours:
9:00 AM – 5:00 PM MST

Work Days:
Monday to Friday

Salary:
TBD

About the Company

We are a premier real estate development firm specializing in powered land and data center infrastructure projects across the United States. We identify, acquire, and manage high-potential properties designed to meet the growing needs of modern power and connectivity demands. Our mission is to streamline the path from opportunity to operation — ensuring every project is executed efficiently, compliantly, and strategically.

Position Overview

We're seeking a highly organized, forward-thinking Virtual Assistant to support our operations across multiple powered land and data center development projects. These individuals will play a critical role in keeping the team organized, ensuring smooth deal flow, and centralizing all project data, documents, and updates.

The ideal candidates are detail-oriented problem solvers who thrive in structured systems, have strong communication skills, and can manage multiple high-value projects simultaneously.

Deal Flow Organization

• Track all active and potential property opportunities.
• Maintain a clean, organized deal pipeline.
• Ensure all property data and documents are current and accurate.

Data Room Management

• Create and manage secure data rooms for each property under control.
• Organize ownership documents, site control agreements, LOIs, utility data, and engineering files.

Due Diligence Coordination

• Organize due diligence materials (environmental reports, surveys, power applications, zoning data, etc.).
• Ensure all materials are properly labeled, stored, and accessible.

Project Tracking & Timelines

• Maintain and update timelines for each project.
• Track key milestones, deliverables, and outstanding tasks.

Regulatory Oversight

• Research local permitting, inspection, and regulatory requirements.
• Track compliance steps and ensure completion.

Opportunity Analysis

• Maintain organized summaries of potential acquisitions.
• Highlight pros/cons, risk factors, and cost comparisons.

Financial Tracking

• Monitor costs incurred on each site.
• Track budgets, outstanding expenses, and financial projections.

CRM / System Management

• Input property data, documents, and updates into a CRM or shared dashboard (e.g., Airtable, Notion, or ).

Ideal Candidate Profile

• Highly organized, detail-oriented, and proactive.
• Comfortable managing multiple projects with minimal supervision.
• Excellent written and verbal English communication skills.
• High sense of urgency — completes tasks quickly and accurately.
• Dependable, accountable, and solutions-driven.
• Background in construction management, land development, real estate, or utilities is preferred.
• Familiarity with Google Workspace, Airtable, Notion, HubSpot, or is a plus.
• Understanding of electrical power, load applications, or utility coordination is a strong advantage.

Experience Requirements

• Previous experience as a Virtual Assistant or Operations Coordinator required.
• No professional license (doctor, nurse, etc.) required.
• Experience in real estate, land development, or construction management strongly preferred.
• No medical degree or license necessary.

Basic Requirements

• Must be fluent in spoken and written English.
• Must have relevant and verifiable work experience.
• Must be able to submit an NBI Clearance or Local Police Clearance if requested.
• Must be available for video meetings with the camera on.
• Must not have other clients during required work hours.

Technical Requirements

• Device:
  Reliable laptop or desktop computer.
• Internet:
  High-speed connection (minimum 10 Mbps).
• Audio:
  Noise-canceling headset.
• Video:
  Webcam for virtual meetings.
• Workspace:
  Quiet, professional environment.

Additional Requirements

• Applicants must submit a short video introduction as part of their application.
• Must not have concurrent clients during required work hours.
• Submission of a short video introduction is required as part of the application process.

Position: Real Estate Transaction Coordinator (Part-Time VA)

Schedule: 12:00 PM – 4:00 PM CST (Part-Time)

Client-Facing Role

We are seeking a highly organized and detail-oriented Transaction Coordinator to support a real estate client in managing transactions from contract to close. The ideal candidate is proactive, client-facing, and skilled in handling multiple tasks efficiently.

Key Responsibilities:

• Manage and process real estate transaction files from start to finish.
• Follow up with clients, agents, lenders, and other stakeholders to ensure smooth transactions.
• Maintain organized records and ensure compliance with required documentation.
• Prepare and distribute transaction-related updates to clients and team members.
• Post flyers and marketing materials on social media platforms as needed.
• Provide excellent client-facing communication and support.

Qualifications:

• Previous experience as a Real Estate Transaction Coordinator or in a related real estate role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Familiarity with real estate processes, documentation, and CRM systems is a plus.
• Comfortable with client interaction and providing a professional experience.

Job Overview

We are seeking a highly organized, detail-oriented, and self-motivated Virtual Assistant to serve as our Transaction Coordinator.

Company Policies:

• Time Tracking – We use a time tracking tool, and payments are based on logged hours.
• Camera-On Policy – All team members are required to keep their cameras on during shifts to promote accountability and collaboration.
• Biweekly Payment Schedule – We process payments every two weeks, with a one-week cutoff.

Requirements:

• A Minimum of 1 year of experience working with a US Broker is required.
• Excellent written and spoken English communication skills
• 3-4 years in sales and TC, ideally in real estate, telemarketing, or a phone-heavy role where you've proven you can close.
• Reliable internet connection and a quiet workspace
• Tech Savvy: Familiarity with CRM systems (e.g., Salesforce) and basic computer skills.
• Professional and friendly customer service approach
• Able to work 9 AM – 6 PM CST

How to Apply

To be considered as a candidate, please complete the following form:

Only applicants who submit a voice or video with their application will be considered. Be sure to include details of your experience and examples that highlight your communication skills.

Job Type: Full-time

Pay: Php Php500.00 per hour

Work Location: Remote

Join our leading real estate team in San Luis Obispo County, CA where we are dedicated to delivering exceptional service and results. We pride ourselves on our deep local expertise and personalized approach, ensuring every client's real estate journey is seamless and rewarding. If you're passionate about real estate and want to be part of a dynamic and supportive team, explore this exciting opportunity with us.

Listing Preparation:

• Compile and organize all necessary listing information to ensure accuracy and completeness.
• Create detailed and engaging descriptions for property listings to attract potential buyers.
• Manage and update MLS entries with accurate and comprehensive property information.
• Update property details in HomeLight to maintain consistency across platforms.

Marketing and Promotion:

• Prepare and send e-blasts to promote property listings effectively.
• Coordinate Instagram handoffs for property marketing to enhance online visibility.
• Type and distribute brochures for property listings to provide prospective buyers with key information.

Showing Coordination:

• Fill out showing instruction forms and ensure accurate distribution to all relevant parties.
• Coordinate property showings using ShowingTime and manage access with Century Lock.

Communication and Follow-Up:

• Notify relevant team members, about critical details and updates regarding property listings.
• Follow up with agents to gather updates and feedback on property showings and listings.
• Provide actionable feedback on properties that are not selling and suggest potential improvements to enhance marketability.

Experience:

• Real Estate Experience: Proven experience in a real estate role, particularly with property listings and MLS management.
• Marketing Expertise: Demonstrated experience in handling marketing tasks, including preparing promotional materials and coordinating online marketing efforts.
• Administrative Support: Prior administrative support experience in a fast-paced environment, managing scheduling, documentation, and client communications.
• Showing Management: Experience with ShowingTime for coordinating property showings and Century Lock for managing access.

Tools and Software:

• MLS Systems: Familiarity with MLS systems for managing and updating property information.
• HomeLight: Experience with HomeLight for updating property details and maintaining consistency across platforms.
• Social Media and Marketing Tools: Proficiency in social media platforms (e.g., Instagram) and email marketing tools for property promotion.
• Office Software: Proficiency in office software (e.g., Microsoft Office, Google Workspace) and online collaboration tools.
• CRM Software: Familiarity with CRM software used in real estate for tracking leads and managing client interactions.

Additional Requirements:

• Full-time availability, committed to a 40-hour workweek.
• Flexibility to work in U.S. Pacific time zones, Monday to Friday.
• Able to maintain a distraction-free home office setup.
• Possess a laptop/desktop meeting minimum specifications: 8GB RAM, i5 operating system.
• Reliable high-speed internet connection (minimum 10 MBPS).

• Compensation: Enjoy a basic monthly salary of $750.
• Paid Time Off (PTO): Accumulate up to 12 Paid Time Off days per year, providing flexibility for personal and vacation needs.
• Paid Holidays: Recognize and celebrate US Holidays with paid time off.
• Full-Time Remote Work: Embrace the flexibility of a full-time work-from-home arrangement, allowing you to create a comfortable and efficient workspace in the comfort of your home.

Trident is a reputable real estate agency specializing in residential properties located in Texas. We pride ourselves on providing exceptional service to our clients and maintaining strong relationships within the real estate community. Our team of dedicated professionals works collaboratively to ensure successful transactions and unparalleled customer satisfaction.

• Coordinate and manage real estate transaction processes from contract to closing.
• Review contracts and ensure all required documents are complete and accurate.
• Communicate effectively with clients, agents, lenders, and other parties involved in the transaction.
• Coordinate property inspections, appraisals, and other necessary services.
• Facilitate timely and accurate submission of all required paperwork.
• Track and update transaction progress in the company's CRM system.
• Provide administrative support to the team, including scheduling and coordinating appointments.
• Assist in organizing and maintaining transaction files and records.
• Stay updated on industry regulations and best practices.
• Maintain confidentiality and professionalism in all client interactions.
• Call vendors and suppliers

• Prior experience as a transaction coordinator or in a similar role within the real estate industry.
• Familiarity with real estate transaction processes and documentation.
• Experience using CRM software for transaction management.
• Familiarity with real estate transaction management software (e.g., Dotloop, SkySlope).
• Strong organizational and time management skills. Ability to prioritize tasks and work efficiently
• Excellent communication skills, both verbal and written, with a keen attention to detail.
• Proficiency in office productivity tools such as Microsoft Office or Google Workspace

Additional Requirements:

• Full-time availability, committed to a 40-hour workweek.
• Flexibility to work in U.S. time zones, Monday to Friday.
• Able to maintain a distraction-free home office setup.
• Possess a laptop/desktop meeting minimum specifications: 8GB RAM, i5 operating system.
• Reliable high-speed internet connection (minimum 10 MBPS).

• Compensation: Enjoy a basic monthly salary of $750.
• Paid Time Off (PTO): Accumulate up to 12 Paid Time Off days per year, providing flexibility for personal and vacation needs.
• Paid Holidays: Recognize and celebrate US Holidays with paid time off.
• Full-Time Remote Work: Embrace the flexibility of a full-time work-from-home arrangement, allowing you to create a comfortable and efficient workspace in the comfort of your home.

Transaction Coordinator — The Heart of the Deal
You know that contracts aren't just paperwork — they're people.

Behind every signature is a client starting a new chapter and an agent trusting you to help them deliver. You're the person who catches what others miss, solves problems before they surface, and shows up with calm, steady judgment when the stakes are high.

In this role, you won't just be processing transactions — you'll be protecting clients, supporting agents, and keeping deals on track so everyone crosses the finish line with confidence.

You'll work closely with our agents, clients and success team from contract to close, providing world-class service, thoughtful solutions, and the kind of care that turns stressful situations into success stories.

What You'll Do:

• Own the transaction process from executed contract to closing — ensuring every detail is correct, every party is informed, and every client feels cared for
• Act as the primary point of contact for clients, agents, lenders, title companies, and cooperating agents — always communicating with kindness, clarity, and urgency
• Identify potential problems early, and solve them proactively — using your judgment to protect the client and the team
• Serve as a trusted resource to agents, freeing them to focus on client relationships while you handle the logistics
• Keep every transaction organized, documented, and compliant while still delivering a personal, human touch
• Practice good judgment when navigating competing priorities, client needs, and tight deadlines — always doing what's right over what's easy
• Use AI / AI Agents to constantly improve the process

Constantly look for ways to improve the client and agent experience, and practice your craft to elevate your skills.

Requirements
You Might Be a Fit If:

• You naturally see yourself as the protector of people and details
• You love being the go-to problem solver — and people trust you to make sound, balanced decisions
• You are calm under pressure and never lose sight of the client's best interest
• You believe a successful closing is about more than paperwork — it's about building trust with clients and agents along the way
• You are obsessed with the details because you know they matter
• You take ownership and pride in getting things done the right way

You've Probably Faced These Challenges Before:

• Incomplete or messy transaction files slowing down closings
• Managing tight deadlines and juggling active transactions without clear processes
• Being the go-to for agents, clients, lenders, and title companies — often all at once
• Handling environments where your proactive, detail-oriented mindset wasn't fully appreciated

If you're nodding along — you may be exactly who we're looking for.

Success Looks Like:

• Clients consistently say, "I felt so taken care of."
• Agents trust you completely because you protect their reputation and their clients
• Problems get solved before they ever become visible to the client
• You elevate the team — helping every agent deliver a smoother, more confident client experience

WHAT YOU BRING:

• 3+ years of experience coordinating real estate transactions in the U.S
• 12+ months of remote work experience
• Mastery of transaction tools like Dotloop, DocuSign, ZipForm, MLS, and CRM platforms
• A proven system for managing multiple deadlines and prioritizing effectively
• A service-first mindset: you anticipate client and agent needs before anyone has to ask
• The ability to stay calm, professional, and clear — even when clients are stressed and deals are under pressure
• An eye for process improvement — you don't just "get it done," you make it better

Benefits
WHAT WE OFFER YOU

• Freedom to Innovate: We value initiative and welcome improvements to our systems
• Cutting-Edge Tools: We'll equip you with every tool you need to work smart
• Fully Remote (Forever): Work where you work best
• Competitive Pay: Salary + bonus, based on expertise and results
• Real Impact: You'll directly contribute to smoother transactions and happier clients

About The Houston Properties Team
At the Houston Properties Team, we help clients and teammates make wise decisions. We view every home and career as an investment in both life and long-term wealth. We're ranked as the #1 boutique real estate team in Houston with $2+ billion in sales and 1,000+ five-star Google reviews.

Our core values drive everything we do:

• Accountable: We do what we say, and we stand behind it
• Caring: We treat every client and teammate like they matter — because they do
• Coachable: Feedback helps us grow
• Transparent: We value honesty, not spin
• Knowledgeable: We invest in learning to better serve others

Here's What Happens Next

• Apply: Click "Apply for this job" below and answer the questions.
• Live Zoom: If we're a fit, we'll schedule a live Zoom with our team leader

We are seeking a highly organized and detail-oriented Real Estate Contracts Coordinator to join our dynamic team. This role plays a key part in managing, processing, and coordinating real estate contracts to ensure smooth operations and compliance with legal standards. The ideal candidate will be responsible for drafting, reviewing, and managing real estate contracts, ensuring accuracy, and facilitating effective communication between all stakeholders.

Key Responsibilities:

• Draft, review, and process real estate contracts and agreements, ensuring accuracy and compliance.
• Coordinate with internal teams, clients, and legal professionals to ensure timely contract execution.
• Organize and maintain contract files, ensuring easy access and adherence to company policies.
• Manage contract renewals, amendments, and terminations, ensuring proper documentation and follow-up.
• Track and monitor key contract milestones and deadlines, ensuring timely completion of deliverables.
• Liaise with clients and other stakeholders to clarify terms, negotiate, and resolve contract-related issues.
• Prepare and maintain reports related to contract status, compliance, and performance.

Mandatory Skills:

• Strong knowledge of real estate contracts and legal terminology.
• Excellent attention to detail and ability to identify discrepancies in documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate management software.
• Strong communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple contracts simultaneously.
• Solid organizational and time-management skills.

Preferred Skills:

• Experience with contract management software or CRM systems.
• Familiarity with local and national real estate regulations.
• Previous experience in a real estate or legal administrative role.

Why Join Us:

Joining our team means being part of a collaborative and innovative group that is driving the future of real estate transactions. You'll have the opportunity for career growth, with a clear pathway to advancement within the company. We offer a competitive salary and benefits package, ensuring that your contributions are recognized and rewarded. You'll work in a dynamic, fast-paced environment, surrounded by a team of experts who provide continuous support. This is an excellent chance to gain valuable experience in real estate contracts and legal compliance, all while making a meaningful impact.

Job Overview:

We are seeking a highly organized and detail-oriented Real Estate Contracts Coordinator to join our dynamic team. This role plays a key part in managing, processing, and coordinating real estate contracts to ensure smooth operations and compliance with legal standards. The ideal candidate will be responsible for drafting, reviewing, and managing real estate contracts, ensuring accuracy, and facilitating effective communication between all stakeholders.

Key Responsibilities:

• Draft, review, and process real estate contracts and agreements, ensuring accuracy and compliance.
• Coordinate with internal teams, clients, and legal professionals to ensure timely contract execution.
• Organize and maintain contract files, ensuring easy access and adherence to company policies.
• Manage contract renewals, amendments, and terminations, ensuring proper documentation and follow-up.
• Track and monitor key contract milestones and deadlines, ensuring timely completion of deliverables.
• Liaise with clients and other stakeholders to clarify terms, negotiate, and resolve contract-related issues.
• Prepare and maintain reports related to contract status, compliance, and performance.

Mandatory Skills:

• Strong knowledge of real estate contracts and legal terminology.
• Excellent attention to detail and ability to identify discrepancies in documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate management software.
• Strong communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple contracts simultaneously.
• Solid organizational and time-management skills.

Preferred Skills:

• Experience with contract management software or CRM systems.
• Familiarity with local and national real estate regulations.
• Previous experience in a real estate or legal administrative role.

Why Join Us:

Joining our team means being part of a collaborative and innovative group that is driving the future of real estate transactions. You'll have the opportunity for career growth, with a clear pathway to advancement within the company. We offer a competitive salary and benefits package, ensuring that your contributions are recognized and rewarded. You'll work in a dynamic, fast-paced environment, surrounded by a team of experts who provide continuous support. This is an excellent chance to gain valuable experience in real estate contracts and legal compliance, all while making a meaningful impact.