1 Project Coordination jobs in the Philippines

Part Time - WFH - Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate &...

1000 Manila, Metropolitan Manila Outsource Access

Posted 5 days ago

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Job Description

Permanent

This is a remote position.

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus) Type: Part-Time Position Summary: The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities:

Bookkeeping & Finance

Maintain accurate financial records using QuickBooks

Handle monthly reconciliations, expense categorization, and invoice management

Track accounts payable/receivable

Prepare reports for leadership review

Project Management Support

Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation

Support coordination with contractors, vendors, and internal stakeholders

Track project budgets and deadlines

Administrative Tasks

Manage email and calendar scheduling across multiple time zones

Coordinate travel arrangements and itineraries

Assist in file organization, SOP creation, and task tracking

Provide light social media support and content scheduling (as needed)

Cross-Business Support

Potentially support light admin/bookkeeping tasks for an additional service-based business

Adapt to shifting priorities between multiple workstreams with professionalism

Qualifications:

Strong QuickBooks knowledge; experience with construction or service industry accounting a plus

Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar

Excellent written and verbal English communication skills

Highly organized, detail-oriented, and able to manage multiple priorities

Strong work ethic aligned with Filipino cultural values of integrity and reliability

College degree preferred

Tools You’ll Use:

QuickBooks

Build-A-Trend or similar project management software

Google Workspace (Gmail, Calendar, Drive, Docs)

Zoom or Google Meet

Canva or Meta Business Suite (basic social media use)

Requirements

Qualifications:

Strong QuickBooks knowledge; experience with construction or service industry accounting a plus

Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar

Excellent written and verbal English communication skills

Highly organized, detail-oriented, and able to manage multiple priorities

Strong work ethic aligned with Filipino cultural values of integrity and reliability

College degree preferred

Tools You’ll Use:

QuickBooks

Build-A-Trend or similar project management software

Google Workspace (Gmail, Calendar, Drive, Docs)

Zoom or Google Meet

Canva or Meta Business Suite (basic social media use)

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