1 Project Coordination jobs in the Philippines

Operations & Project Coordination Administrator

₱1200000 - ₱2400000 Y BruntWork

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Job Description

Job Highlights

  • Paid Hours per Week:
    40
  • Schedule:
    Monday to Friday, 8:00am to 5:00pm with 1 hour unpaid break | Australian Eastern Time
  • Work Arrangement:
    Work from home
  • Contract:
    Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

  • Monitor and manage client touchpoints throughout the entire project lifecycle from initial consultation to project completion
  • Maintain real-time job costing and project tracking, providing weekly (moving toward daily) updates on project profitability and progress
  • Coordinate between sales, estimation, operations, and field teams to ensure smooth handovers and communication
  • Follow up on pending quotes within 24-48 hours to maximize conversion rates and ensure clients have everything needed to accept proposals
  • Support operations manager with project scheduling and resource coordination by providing accurate, up-to-date project status information
  • Document all processes and systems to create a comprehensive operational blueprint
  • Manage communication bottlenecks and reduce reactive "where is my." inquiries from clients
  • Conduct quality control and job auditing to ensure projects meet company standards
  • Track and report on key performance indicators, including quote follow-up times and project profitability metrics

Scope:

  • Full-time position supporting a growing landscaping company with multiple concurrent projects
  • Primary focus on administrative and coordination tasks rather than field operations
  • Will work closely with the operations manager, sales team, and field crews
  • Responsible for implementing and maintaining systems during the company's transition to a new job management platform
  • Expected to reduce owner involvement in day-to-day operational touchpoints
  • Role designed to scale with company growth and may evolve to include additional responsibilities

Requirements

  • Strong experience with job management software (currently using Tradify, transitioning to a new platform)
  • Excellent communication skills with the ability to manage multiple stakeholder relationships
  • Detail-oriented with strong organizational and time management abilities
  • Experience in construction, landscaping, or trades industry preferred
  • Proficiency in creating and maintaining documentation and standard operating procedures
  • Ability to work in a fast-paced environment while maintaining accuracy
  • Understanding of project costing, budgeting, and financial tracking
  • Comfortable with technology and learning new software platforms

Independent Contractor Perks

  • HMO Coverage in eligible locations
  • Permanent work from home
  • Immediate hiring

Reminder:

  • Kindly apply directly to the
    link
    provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

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