1,371 Project Assistant jobs in the Philippines

Project Management Assistant
will provide administrative, logistical, and project coordination support to ensure the timely and successful execution of various initiatives under The Aivee Group. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, client-centric, and aesthetics-driven environment.

1. Project Planning & Coordination

2. Support the Project Manager in the development and execution of project plans, timelines, and workstreams across multiple departments (e.g., operations, marketing, IT, finance, procurement)

3. Coordinate cross-functional project teams to ensure alignment of objectives, deliverables, and schedules

4. Assist in setting up project workflows, ensuring project goals are clearly defined and well-communicated

5. Administrative & Documentation Support

6. Prepare and maintain comprehensive documentation including project briefs, status reports, meeting notes, risk logs, and implementation plans.

7. Track progress against milestones and maintain organized records of communications, contracts, permits, and other project documents.

8. Assist in internal and external audit preparation related to project deliverables, when necessary.

9. Communication & Stakeholder Management

10. Serve as a central point of contact between departments, vendors, and external partners to facilitate clear and consistent communication.

11. Schedule and coordinate meetings, presentations, and reviews with internal teams and stakeholders.

12. Follow up with stakeholders on assigned action items and ensure completion within deadlines.

13. Vendor & External Coordination

14. Assist in the sourcing, vetting, and coordination of third-party suppliers, contractors, or service providers.

15. Monitor vendor deliverables to ensure alignment with quality standards, project scope, and budget.

16. Support in processing vendor quotations, purchase requests, and service agreements in coordination with procurement.

17. Budget & Resource Tracking

18. Work closely with the finance and procurement teams to track project-related expenses and ensure budget adherence.

19. Maintain cost monitoring reports and assist in forecasting resource needs for upcoming project phases.

20. Ensure all project expenses are properly documented and reconciled.

21. Quality Assurance & Compliance

22. Monitor project tasks for adherence to The Aivee Group's operational and branding standards.

23. Assist in the preparation of materials and reports for quality audits or regulatory inspections related to clinic builds, medical equipment installations, or service rollouts.

24. Identify potential risks or delays early and escalate them for mitigation planning.

25. Special Projects & Support Initiatives

26. Provide ad hoc support on corporate initiatives such as new clinic openings, digital platform rollouts (e.g., Aivee App updates), events, training rollouts, or internal process improvements.

27. Conduct industry research and benchmarking as needed to support decision making.
28. Participate in brainstorming sessions, pilot programs, and post-implementation reviews.

Qualifications:

• Must be a graduate with a Bachelor's Degree in Civil Engineering or Architecture or any related field
  .
• Licensed Professional
  (PRC board passer)
• Proficiency in Microsoft Office Suite, Google Workspace; knowledge in AutoCAD, SketchUp, or project tracking tools is a plus.
• Preferably with at least 1 year of relevant experience;
  Fresh Graduates are welcome to apply
  .
• Strong organizational and multitasking skills.
• Highly detail-oriented, creative, and eager to learn and grow

About the role

We are seeking a talented Project Management Assistant to join our dynamic team at Manila Bankers Life Insurance Corp' in Makati City, Metro Manila. As a full-time role, you will play a crucial part in supporting our project management initiatives and contributing to the overall success of the company.

What you'll be doing

• Provide administrative support to the project management team, including scheduling meetings, organising travel arrangements, and maintaining project documentation
• Assist with the preparation of project status reports, presentations, and other deliverables
• Coordinate with cross-functional teams to ensure smooth project implementation
• Contribute to the development and maintenance of project management tools and templates
• Provide general office support, such as handling incoming inquiries and maintaining office supplies

What we're looking for

• Minimum 1 year of experience as a Project Management Assistant or in a similar administrative role
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels
• Proficiency in Microsoft Office suite, particularly in Word, Excel, and PowerPoint
• A proactive and detail-oriented approach to work, with a commitment to accuracy and quality
• Familiarity with project management software or tools would be an advantage

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive benefits package, including health insurance and retirement plan
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Work-life balance initiatives, such as flexible work arrangements

About us

Manila Bankers Life Insurance Corp' is a leading provider of life insurance and financial services in the Philippines. With a strong focus on innovation and customer-centricity, we are committed to empowering our clients to achieve their financial goals. As an employer, we value our employees and strive to create a supportive and inclusive work culture that fosters personal and professional growth.

Apply now

Job Summary
We are seeking a highly organized and proactive Project Management Assistant to support the on-site coordination and execution of key initiatives for our fashion brand. This role is crucial in tracking and updating project progress using ClickUp, ensuring timely delivery across various areas, including seasonal collection launches, photo shoots, digital campaigns, and visual merchandising.

What You'll Do

• Support the tracking and coordination of timelines using ClickUp for:
• Collection launches
• Photo and video shoot schedules
• Social media calendars
• Boutique, online, and marketplace campaigns
• Visual and window display deadlines
• Maintain and update project boards, task lists, and schedules in ClickUp.
• Coordinate with design, marketing, e-commerce, retail, merchandise planning, and VM teams to collect deliverables and updates.
• Prepare and circulate weekly project updates and meeting notes.
• Help identify delays, risks, and dependencies and escalate to the Project Manager or department leads.
• Assist with logistics related to campaign and shoot execution.
• Organize and maintain shared files and records related to each project milestone.
• Contribute to post-launch reports and performance summaries.

Minimum Qualifications
What we are looking for:

• Bachelor's degree in Marketing, Fashion, Communications, Business, or related field.
• 1–2 years of project coordination experience; fashion or retail background preferred.
• Hands-on experience using ClickUp for task tracking and project management.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work on-site and collaborate across teams in a fast-paced environment.
• Interest in fashion, campaigns, and brand development is an advantage.
• Purely work on-site

Cube Care is a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. We are seeking a detail-oriented and resourceful Project Management Assistant to support our project leads and cross-functional teams. This role plays a critical part in driving project efficiency by assisting with planning, documentation, coordination, and follow-through on key initiatives.

Key Responsibilities:

Order Processing & Project Coordination

• Accurately process and oversee completion of in-house orders

• Translate field measurements into detailed order forms and submit to manufacturing for production.

• Calculate raw material requirements (e.g., fabric yardage, liner feet of mesh) for each project.

Vendor Coordination

• Process and coordinate window treatment orders from vendors.

• Manage orders for a range of products

Communication & Problem-Solving

• Liaise with the manufacturing team to resolve production issues or delays.

• Assist the estimator in coordinating with customers regarding project specifications or issues.

• Maintain open communication with field technicians and installers to address concerns during field measurements or installations.

Project Support

• Maintain accurate project documentation and status updates.

• Track milestones and ensure deliverables are completed on time.

• Support the Project Manager with administrative and coordination tasks.

Qualifications:

• Bachelor's degree or relevant work experience in project coordination, business operations, or a related field.

• 1–2 years of experience in a project support, order processing, or administrative role.

• Strong attention to detail, with a high level of accuracy in data entry and calculations.

• Excellent communication and problem-solving skills.

• Proficient in Microsoft Office (Excel, Word, Outlook) or Google Workspace.

• Comfortable working with internal teams, external vendors, and clients.

Preferred Qualifications:

• Familiarity with commercial window treatment products and terminology.

• Experience with project or order management software.

• Understanding of basic measurement and materials calculation (e.g., fabric, mesh).

• Knowledge of logistics or manufacturing workflows is a plus.

System Requirements:

• Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
• Computer Memory/RAM: Minimum 4.00 GB
• Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.
• Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
• REQUIRED Headset: Noise-cancelling headset connected via USB port
• REQUIRED WebCam: At least 3 megapixels capable of 720p recording

Note: The computer system you will be using should not be shared with anyone else and should be dedicated for work only.

Construction Project Management Assistant (RFI and US construction industry experience is required)

JOB DESCRIPTION:

• Maintain and update RFI, submittal, and drawing logs to ensure accuracy and accessibility.
• Enter, track, and manage project data in Project HQ, HRHQ, and other construction management systems.
• Review, markup, and manage project documents using Bluebeam and related PDF tools.
• Coordinate with project managers, subcontractors, and vendors to track the status of submittals, RFIs, drawings, and approvals.
• Support compliance with project deadlines, contract requirements, and submission standards.
• Organize and maintain digital project files and records, ensuring accuracy and version control.
• Generate reports, schedules, and project summaries for internal and external stakeholders.
• Assist with scheduling, follow-ups, and task management to ensure smooth project execution.

HARD REQUIREMENTS:

• Proven experience in construction project administration, coordination, or related roles.
• Strong familiarity with construction workflows (RFIs, submittals, drawings, project logs).
• Proficiency in:
• Procore (preferred, even if used with subcontractors)
• Project HQ
• Bluebeam
• Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong written and verbal communication skills in English.
• Ability to work independently while supporting U.S.-based construction projects.
• Knowledge of compliance standards and industry documentation practices.

HOURS/WEEK:

• 40 hours per week

SCHEDULE:

• Monday to Friday
• 9AM - 6PM Eastern Standard Time Zone

OFFER:

• $6 USD/hour - $8 USD/hour

Roles and Responsibilities

• Invoice Coding (Multiple Projects)
• Review and verify invoices, ensuring the date, invoice number, biller details, quantity, description and receipt of goods align with project documentation (e.g., site diaries, purchase orders)
• Confirm with Site goods have been received, work has been completed
• Confirm quantities and rates against purchase orders or related project correspondence
• Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category
• Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval
• Submit batches of invoices to the relevant Contracts Administrator (CA) for review and approval
• Check and escalate errors when relevan
• Report on areas for improvement.

Skills and Qualifications:

• Strong attention to detail and accuracy in invoice coding across multiple projects.
• Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
• Proficiency in using Procore or similar project management systems.
• Excellent communication and collaboration skills with the ability to work across teams and projects.
• Previous experience in construction administration is preferred, but not required.

Work Setup:

• Onsite: Philexcel, Clark
• Hours: Monday to Friday, 6:00 AM - 3:00 PM

At
ProV International Philippines
, we're not just another tech company – we're a
thriving community
of
passionate problem-solvers
,
visionary creators
, and
tech trailblazers
, united by one goal: to empower businesses with
cutting-edge IT solutions
. With over
350 talented professionals
across the Philippines and growing fast, we're committed to delivering
exceptional IT services
while fostering an environment that's fun, innovative, and collaborative.

Are you ready to
accelerate your career
in an environment that encourages creativity, challenges the status quo, and celebrates your growth? If you're driven to make an impact and eager to be part of a dynamic team,
we want YOU
to join our journey

What You'll Do:

• Service Management & Documentation
• Develop and maintain
  Service Catalogs
  ,
  Standard Operating Procedures (SOPs)
  , and
  User Handbooks
  to ensure clarity and consistency in service delivery
• Apply
  ITIL v3
  principles to support incident, problem, and change management processes.
• Monitor service performance and ensure compliance with SLAs.
• Project Support & Task Coordination
• Assist in project planning, tracking, and execution across IT infrastructure initiatives.
• Align tasks and milestones with project goals and maintain visibility through structured tracking tools.
• Support governance processes and escalation paths as outlined in the
  SOW_Template_for_Infrastructure_Services
• Reporting & Analytics
• Build and maintain
  Power BI dashboards
  to visualize cost changes, budget forecasts, and performance metrics.
• Provide actionable insights to stakeholders through regular reporting cycles.
• Financial & Backoffice Support
• Support
  ordering and invoicing processes
  , including SAP-based workflows for service orders and internal financial tracking
• Collaborate with finance and sales teams to ensure accurate billing and documentation.
• Maintain regional pricing structures and ensure billability compliance.
• Ticketing & Workflow Monitoring
• Monitor IT ticket queues (e.g., ServiceNow) for administrative and access-related requests.
• Ensure timely escalation and resolution of support issues.

What We're Looking For:

• Proven experience in IT service management, preferably with
  ITIL v3 certification
  .
• Strong documentation skills and familiarity with service design principles.
• Proficiency in
  Power BI
  and SAP (or similar ERP systems).
• Experience in project coordination and financial tracking.
• Excellent communication and organizational skills.

What We Offer:

• Innovative Tech Focus
  : Be part of exciting projects in
  AI, ERP, CRM,
  and
  ITSM
  transformations. Dive deep into the latest technologies and shape the future of IT.
• Global Exposure
  : Work with
  top enterprise clients
  across the
  US
  and
  EU
  , gaining invaluable experience in diverse international markets.
• Rapid Career Growth
  : Join a
  fast-growing, dynamic company
  with limitless opportunities for your career development as we scale.
• Work-Life Balance
  : Enjoy a
  flexible working environment
  with hybrid options, so you can thrive both professionally and personally.
• Continuous Learning
  : Unlock your potential with ongoing
  training, mentorship,
  and access to the latest tech innovations.
• Frequent Rewards & Recognition:
  At ProV International, we celebrate your hard work We believe in recognizing and rewarding team members regularly for their contributions with incentives,
  prestigious awards
  like CEO awardees, shout-outs, and team celebrations that make every achievement feel valued.
• Employee Perks
  : Competitive salary, comprehensive health benefits, fun team-building activities, and company events that bring our culture to life
• Collaborative Culture
  : Work with a
  supportive, inclusive team
  where every idea counts, and open communication is encouraged.

Why Join Us?

ProV International Philippines
isn't just a place to work – it's where you can
thrive, grow, and make a real impact
. You'll be part of a company that values both
innovation
and
fun
, where your contributions are celebrated, and your career journey is supported at every step.

We believe in
frequent recognition
to make sure you feel valued every day. Whether it's through monthly rewards, spontaneous shout-outs, or team celebrations, we make sure your hard work never goes unnoticed.

Are you ready to make your mark in the world of tech?
Apply now
and join our fast-growing team at
ProV International Philippines
– where your tech skills meet endless opportunities

The Project Assistant will provide comprehensive administrative and operational support to the (SMC). This role ensures the efficient coordination of meetings, projects, and organizational initiatives led by the committee. The Project Assistant will serve as a central point of contact, ensuring that tasks are executed on time, information is well-documented, and goals are effectively communicated and monitored.

Key Responsibilities:

Committee Support & Coordination

•Assist in the preparation, scheduling, and facilitation of SMC meetings.

•Document, circulate, and track meeting agendas, minutes, and action items.

•Follow up with concerned managers and departments on agreed deliverables.

Project & Task Management

•Provide administrative and operational support for ongoing SMC projects.

•Monitor progress of initiatives, ensuring deadlines and objectives are met.

•Prepare reports, presentations, and updates for committee review.

Communication & Liaison

•Act as primary coordinator between the SMC and various departments.

•Maintain professional communication channels to ensure alignment of goals.

•Assist in cascading committee directives across the organization.

Documentation & Information Management

•Maintain an organized filing system for SMC documents and records.

•Ensure confidentiality and accuracy of sensitive company information.

•Prepare summaries, analyses, and briefing materials for management use.

Ad Hoc & Administrative Support

•Provide logistical support during events, workshops, and committee activities.

•Handle administrative tasks such as correspondence, scheduling, and research.

•Perform other related duties as may be assigned by the committee.

Job Qualifications:

-Bachelor's degree in Business Administration, Management, or related field.

-Fresh graduates are welcome to apply.

-Strong organizational, analytical, and problem-solving skills.

-Excellent communication and interpersonal abilities.

-Proficient in MS Office/Google Workspace; adept in preparing reports and presentations.

-Flexible, proactive, and able to work with minimal supervision.

-High level of professionalism, discretion, and initiative.

Role description:

We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization and digitization trends are requiring today's mobility projects and systems to address an evolving set of demands from the world's growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.

Role accountabilities:

• Support the Project Manager and Project Finance in ensuring the accuracy of project performance and escalate and risk or issues that can impact the project performance.
• Provide guidance to other junior team members and may begin to supervise and train others in your team.
• Take a proactive role in monitoring and evaluating existing processes to identify opportunities and provide advice for the improvement of processes and systems.
• Proficiency & understanding of project management tools and the procedures to be followed that make process efficient.
• Attend project reviews for projects you directly support. Dependent on the review regime (fit to size) and take note of actions they are responsible for completing post review
• Review project forecast changes, escalating to the Project Manager and Project Finance to support where material financial impact is expected.

Qualifications & Experience:

• 5-10 years related experience in any project accounting and project co-ordination background
• Relevant work experience in project management and finance activities
• PMP/ APM / PRINCE2 certifications will be an add on advantage to the requirement.
• Experience operating in a global offshoring model.
• Ability to liaise with peers and key stakeholders in the countries you are supporting.
• Develop high level competency within Oracle ERP financial and project management.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a 'people first' business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.