855 Procurement Assistant jobs in the Philippines

We are looking for a Procurement Assistant to join our team. The ideal candidate will be detail-oriented, proactive, and able to work effectively with minimal supervision while ensuring the smooth flow of procurement activities.

RESPONSIBILITIES:

• Track, monitor, and review inventory levels while identifying alternatives for out-of-stock items.
• Maintain close coordination and collaboration with both internal and external stakeholders.
• Evaluate information gathered prior to preparing purchase orders.
• Create Purchase Requisitions (PR), Purchase Orders (PO), and monitor on-time delivery of ordered items/services.
• Provide information on products, promotions, pricing, and other business stakeholders request.
• Work closely with other departments to resolve order and inventory concerns.
• Maintain an organized filing system for procurement records.

QUALIFICATIONS:

• Bachelor's degree in Business Administration or any related business course.
• Minimum of 2 years' experience as a Procurement Assistant.
• Ability to work independently with minimal supervision. And excellent negotiation, oral, and written communication skills in English.
• Willing to work on-site in Makati.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Flextime
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• Procurement: 2 years (Preferred)

Work Location: In person

Application Deadline: 11/27/2021

• Receives and Reviews Purchase Requisition (PR) Requests
• Conducts Market Research and Solicits Quotations
• Negotiates with Vendors for Cost Optimization
• Oversees and Coordinates with Warehouse/Inventory Team
• Conducts Vendor Accreditation and Due Diligence
• Handles PO Generation and Communication
• Supports Vendor Enrollment in Netsuite
• Monitors Delivery and Service Lead Times
• Coordinates Cross-Functional Requirements
• Handles Urgent or Emergency Procurement Requirements

The Procurement Assistant provides coordination and leadership in procuring requirements for all business segments by processing purchase requests and shopping carts timely and accurately with quality.

Responsibilities:

• Processes Purchase Requisitions (PR) into Purchase Orders (PO) for plant requirements.
• Negotiates with accredited vendors to maximize cost efficiency and savings.
• Analyzes requisition deviations, recommends corrective actions, and raises support tickets as needed.
• Provides daily reports on EPR and auto PO; coordinates with end-users and ensures timely resolution of issues.
• Responds to email and phone queries; provides recommendations and ensures resolution within 2 days.
• Ensures compliance with Internal Control Standards (ICS), Holcim Accounting Reporting Principles (HARP), and audit requirements.
• Secures and protects company assets assigned for confidentiality, integrity and availability.
• Maintains a secure working environment for customers, subordinates and employees by establishing and cascading security policies and procedures
• Initiates campaign to expand the supplier/transporter database.
• Assists in documenting Logistics Services in line with group compliance standards.
• Improves and updates the spot freight matrix for delivered sales based on prevailing and projected market conditions.
• Ensures accurate and complete freight rate to all delivered transactions across all plants for billing purposes

Requirements:

• Must have a degree in business, engineering or any other related disciplines.
• Must have 1-3 years experience in Purchasing
• Preferably with 1 year experience in SAP MM Module
• Must have good communication skills

REQUIRED SKILLS:

• Associate's or Bachelor's degree in Supply Chain Management, or a related field.- Proven experience in the field is advantageous.

• Experience with procurement software and tools is advantageous.

• Analytical and problem-solving abilities.

• Good communication and negotiation skills.

• Has keen attention to detail and high work accuracy.

• Can work on their own but also collaborate with others.- Excellent organizational and time-management abilities.

• Proficiency in Microsoft Office software (Word, Excel, Outlook).

• Preferably understands procurement regulations and best practices.

• Open to learning and adapting to new procurement procedures

JOB DESCRIPTION:

• Research and identify potential suppliers/vendors.

• Obtain price quotations and negotiate terms and conditions.

• Maintain a comprehensive supplier database.

• Help in creating and processing purchase orders, from reviewing, tracking, and monitoring order status for on-time delivery.

• Coordinate with suppliers to resolve issues, communicate delivery schedules and expectations, and maintain positive supplier relationships.

• Maintain accurate and organized procurement records.

• Prepare reports, notes, and summaries as needed.

• Help in ensuring compliance with company procurement policies and legal policies.

• Assist in supplier evaluation and qualification, and keep up to date with procurement regulations and practices.

• Assist with cost analysis and cost-saving initiatives, and help identify opportunities for cost reduction while maintaining quality products and services.

• Give administrative support to the procurement department.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company events
• Health insurance
• Promotion to permanent employee

Work Location: In person

Job Title: Procurement Assistant

We're looking for a Procurement Assistant who's got an eye for detail, a knack for coordination, and at least 1 year of relevant experience in procurement or admin-related work. If you enjoy making systems run smoothly, this role is for you.

What you'll do:

• Process purchase orders, track deliveries, and make sure everything arrives on schedule
• Communicate with suppliers — get quotes, negotiate terms, and resolve any issues
• Monitor inventory levels and keep procurement records accurate and up to date
• Support cost research, pricing analysis, and contract evaluations
• Work closely with finance, operations, and logistics teams to align all processes

What we're looking for:

• At least 1 year of experience in procurement, purchasing, or admin
• Proficient in Excel and familiar with procurement tools or systems
• Highly organized, analytical, and detail-focused
• Strong communication skills — written and verbal
• Able to multitask, manage timelines, and problem-solve efficiently

A Procurement Assistant in the food industry supports the purchasing and supply chain operations by assisting with sourcing, ordering, and maintaining inventory of food products, ingredients, packaging, and related materials. This role ensures timely and cost-effective procurement to support production and business needs while adhering to food safety and quality standards.

Key Responsibilities:

• Assist in sourcing and selecting suppliers of food products, raw materials, and packaging.
• Request and evaluate quotes, samples, and proposals from vendors.
• Prepare and process purchase orders and procurement documentation.
• Monitor inventory levels and place orders to avoid shortages or overstocking.
• Coordinate deliveries and follow up with suppliers to ensure timely and accurate order fulfillment.
• Maintain supplier databases and procurement records.
• Support cost analysis and negotiations to achieve value for money.
• Liaise with internal departments (e.g., production, quality control, finance) to align procurement with operational needs.
• Ensure compliance with food safety regulations and internal quality standards.
• Assist in resolving supply issues, discrepancies, or returns.

Required Skills and Qualifications:

• High school diploma or equivalent; a degree in supply chain management, business, or food science is a plus.
• Experience in procurement, supply chain, or a food-related role preferred.
• Strong organizational and communication skills.
• Attention to detail and accuracy in data entry and order processing.
• Proficiency in MS Office (especially Excel) and familiarity with ERP systems (e.g., SAP, Oracle) is a plus.
• Knowledge of food safety and quality standards (e.g., HACCP, GMP) is advantageous.

Job Type: Full-time

Pay: Php22, Php26,000.00 per month

Benefits:

• Health insurance
• Paid training
• Promotion to permanent employee
• Staff meals provided

Experience:

• Food Industry: 1 year (Required)
• Procurement: 1 year (Required)

Work Location: In person

·    Implement office procurement procedures.

·    Ensure that Purchase Requisitions received are with complete details and duly approved and with supporting documents.

·    Canvass from multiple suppliers for every purchase requirement.

·    Conduct necessary due diligence on new and current suppliers, fill out Supplier Accreditation Report.

·    Select supplier with respect to quality, suitability, delivery history and pricing.

·    Manage and document all incoming and outgoing items in the inventory—including but not limited to major equipment parts, seals, tools, accessories, and attachments.

·    Ensure that all parts, purchased or taken from the equipment, are stored and labeled in a proper manner.

·    Communicate and coordinate with local suppliers for the orders/requirements.

·    Ensure that reported defects, discrepancies, substandard quality, or missing items in any orders of purchased items are properly documented and resolved promptly after conferring with supervisors.

·    Expedite outstanding purchase orders and urgent requirements to ensure delivery schedules/requirements are met.

· Assist suppliers, couriers and forwarders in case of discrepancies in delivery/ shipping details.

· Submit all procurement-related documents—including, but not limited to, invoices, purchase orders, and delivery receipts—to the Accounting Department as required documentation for supplier payments.

· Prepare Payment Requests for all expenses incurred in every shipment e.g., trucking charges, etc.

· Monitor payment due dates for local suppliers and submit to Accounting for payment preparation.

· Assist in resolving invoice discrepancies/ variances raised by Accounts Payable (AP).

· Regularly update the PO Monitoring Report.

· Analyze purchasing and inventory data to identify trends and areas for improvement.

· Collaborate with other departments e.g. Operations, Sales and Rental to align with purchasing requirements.

· Forecast supply and demand to ensure inventory availability.

· Performs other tasks as assigned by his/her superior when necessary.

• Receive and process purchase requests from various departments.
• Source and evaluate suppliers based on price, quality, reliability, and compliance.
• Prepare and issue purchase orders (PO) in line with company policies.
• Negotiate with vendors for favorable terms, discounts, and delivery schedules.
• Monitor order status, follow up on delayed deliveries, and resolve discrepancies.
• Coordinate with Finance for payment processing and documentation.
• Maintain and update supplier database, contracts, and procurement records.
• Ensure compliance with organizational procurement policies and legal requirements.
• Assist in budget monitoring and cost control initiatives.
• Support audits by providing accurate procurement records.

• Bachelor's degree in business administration, Supply Chain Management, or related field.
• 2–4 years of experience in procurement, purchasing, or supply chain.
• Knowledge of purchasing processes, vendor management, and basic contract terms.
• Strong organizational and negotiation skills.
• Proficiency in MS Office and ERP/procurement systems.
• Attention to detail and ability to manage multiple tasks under pressure.

Rentokil Initial

Rentokil Initial is an international business services company employing 46,031 colleagues across 88 countries.

We strive to protect people and enhance lives, for example by controlling pests, and improving hygiene. We are experts in the fields we operate in, investing in training, science, innovation and technology. Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues. We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

Awards

Rentokil InitiaI Philippines is officially ranked in the top three most engaged places to work in the Philippines, as part of the annual Korn Ferry Employee Engagement Awards 2018.

Philippine Best Employer Brand Awards 2019.

Find out more on careers.rentokil-

Your day-to-day responsibilities will include:

• Assists in preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by email or other means appropriate
• Assists the Procurement Manager in maintaining updated procurement documents and manuals
• Routing copying and circulation of quotes, bids and proposal for evaluation
• Research pricing obtaining quotes locally on low value items
• Assist with the coordination with the selected bidder to ensure completion of administrative processes and that contract documents are distributed accordingly
• Assists in managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract
• Prepares management information and statistical report
• Receives approved requisitions by departments and process the appropriate documents procedures for purchases/services/contracts
• Checks and classifies the precedence of the requisition; process priority setting of the material needed
• Process and appropriate document and forms for issuing the petty cash from the cashier
• Coordinates with requestors and confirms right materials needed. Sources and confirms sample of material to be purchased if necessary
• Provide purchased materials to the responsible receiving office and do all actions for completing the process
• Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose
• Perform other duties related field as assigned by Procurement Manager

Do you have what it takes? If you want to be considered for this role you will need:

• Bachelors degree in any 4 or 5 years course
• With at least 2 years related experience
• Must be proficient in Microsoft Excel and Word
• Good knowledge in supply chain management and purchasing strategies
• With good sourcing and negotiation skills
• With strong analytical thinking and problem solving skills
• Driving skills is an advantage
• Male and/or Female are welcome to apply

Are you interested? Here's what you can expect when you join us.

Benefits From Start Date

• HMO (Health Insurance)
• Group Personal Accident Insurance
• Group Term Life Insurance
• Paid Non working holidays
• 13th Month Pay

Benefits after 6 months of continuous work and pass the performance evaluation;

• Annual pay increase
• Vacation Leave
• Sick Leave (with cash conversion)
• Birthday Leave
• Paternity/Maternity Leave
• Matrimonial Leave
• Bereavement Leave
• Other perks

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today