2,291 Private Assistant jobs in the Philippines

We are seeking a motivated and detail-oriented individual to join our team as a Marketing &

Administrative Assistant. This dual-role position is ideal for someone who enjoys both

creative social media work and essential office support tasks. The right candidate will have

a strong sense of current social media trends, and know how to optimize posting times for

different platforms, and assist with content creation and channel management, while also

supporting day-to-day administrative duties.

Key Responsibilities:

Social Media & Marketing

• Create and schedule engaging social media posts across Facebook, TikTok,

Instagram, and other platforms.

• Stay current with industry and social media trends to keep content relevant and

engaging.

• Research and recommend the best times to post on each platform to maximize

reach and engagement.

• Assist with content planning and maintaining consistency in brand messaging.

• Support growth and maintenance of the company's YouTube channel, including

uploading content, optimizing descriptions, and monitoring performance.

Administrative Support

• Perform basic office duties, including data entry, text/call/email customers to

confirm appointments, follow up after job completion to request Google 5 Star

Reviews, confirm invoice received, and document organization.

• Assist with tracking marketing metrics and preparing simple reports.

• Support team members with general administrative needs as assigned.

Qualifications:

• Familiarity with social media platforms (Facebook, TikTok, Instagram, YouTube) and

their posting best practices.

• Strong awareness of current online trends, pop culture, and digital marketing

strategies.

• Basic computer skills with proficiency in Microsoft Office or Google Workspace.

• Knowledge of basic video editing or graphic design tools (e.g., Canva, CapCut,

Adobe Express).

• Excellent communication, organization, and time-management skills.

• Ability to balance creative and administrative tasks effectively.

• Experience using social media scheduling or analytics tools (e.g., Hootsuite, Buffer,

Meta Business Suite).

1. Manages and coordinates meetings and conferences of the Councils and Committees to ensure efficient scheduling of his activities.

2. Prepares request for payment for expenditures in line with the approved budget.

3. Takes telephone calls and directs to appropriate person. If unable to answer queries, records accurately messages and make appointments when required.

4. Prepares the minutes of the meeting of the Management Committee and other meetings as needed.

5. Arrange and confirm appointments (Councils and Committees)

6. On a daily basis, undertakes filing, mail and memoranda distribution and maintains stationary stocks and operation of the computer, printer(s), photocopier and facsimile machine.

QUALIFICATIONS:

· Graduate of a four (4) year college course, preferably with major emphasis on business administration or related field.

· Knowledge and experience of relevant software applications (Microsoft)

· Above average technical writing skill.

· Knowledge of administrative and clerical procedures

. With background in the hospital setting is an advantage.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person

Responsibilities:

Administrative Support

• Support managing the scheduling, correspondence, and documentation for the department.

• Maintain organized filing systems for records, contracts, and official documents.

• Coordinate meetings, prepare minutes, and follow up on action items.

• Assist in procurement, inventory tracking, and office logistics.

Legal & Compliance Support

• Handle confidential information with discretion and maintain professional conduct in all interactions.

• Assist with basic document review, filing, and tracking if legal-related documents are involved.

• Help coordinate compliance and documentation requirements in accordance with internal policies and external regulations.

• Perform other clerical and support tasks as assigned by supervisors or department leads.

Qualifications:

• Bachelor's degree in Legal Management, Business Administration, or a related field.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion.

Preferred Skills:

• Familiarity with contract management and basic legal terminology.

• Experience with document management systems or legal databases.

• Understanding of corporate governance and compliance frameworks.

• Must demonstrate strong attention to detail and possess relevant experience in risk management, including the ability to identify, assess, and mitigate potential risks while ensuring compliance with internal policies and regulatory standards.

Organize and schedule meetings and appointments

Maintain contact lists

Assist in the preparation, generating of regularly scheduled reports

Develop and maintain a filing system

Provide information by answering questions and requests

Handle multiple projects

Prepare and monitor invoices

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Organize travel arrangements for staffs

Write letters and emails on behalf of other field staffs

Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and handle sensitive information in a confidential manner

Take accurate minutes of meeting

Reply to email, telephone or face to face enquiries

Photocopy and print out documents on behalf of other colleagues

Assist Singapore & Dubai Office if necessary

Interested and willing to learn Japanese language

Job Type: Full-time

Pay: Php12, Php14,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

POSITION: ADMINISTRATIVE ASSISTANT

SALARY: PHP18,000 - PHP21,000

WORK SET-UP: FULL ON-SITE

WORK SCHEDULE: MON-FRI (9AM-6PM)

LOCATION: PASEO DE ROXAS, LEGAZPI VILLAGE, BRGY. LORENZO, MAKATI CITY

Position Summary

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Key Responsibilities:

Financial Support

• Prepare and assist in the creation of financial statements for clients.
• Maintain accurate and organized financial records.

Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events.

Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

Inventory Monitoring

• Monitor and record office and project-related supplies and equipment.

Handling emails and other forms of communication

• Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

Maintaining filing systems

• Organizing and maintaining both physical and digital files and records.

Managing databases and spreadsheets

• Entering and updating data, creating reports, and maintaining databases

Qualifications:

• Graduate of any Business Administration, Finance, or related field (preferred but not required).
• With years of experience is an advantage
• Strong knowledge of creating financial statements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and resourceful.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and adaptability.
• Ability to work independently with minimal supervision.
• Willingness to travel when necessary.
• Proactive and Reliable – anticipates needs and takes initiative.
• Trustworthy and Confidential – handles sensitive information with discretion.
• Professional and Courteous – represents the company positively to clients and colleagues.
• Flexible and Adaptable – thrives in changing environments and priorities.
• Team Player – works collaboratively with colleagues across all levels.
• Strong Work Ethic – dedicated, dependable, and committed to results.

Job Type: Full-time

Pay: Php18, Php21,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Asking Salary?
• Earliest date available to start?

Education:

• Bachelor's (Required)

Experience:

• Law: 3 years (Required)

Language:

• English (Required)

Work Location: In person

Expected Start Date: 09/01/2025

We are seeking a detail-oriented Administrative Assistant to support our environmental consulting team. This role is heavily focused on report generation and administrative support, requiring exceptional English communication skills and proficiency with Microsoft Office Suite. The ideal candidate will be responsible for managing field reports, coordinating with various stakeholders, and maintaining our project management systems.

Key Responsibilities

Report Management

• Review and finalize reports from field personnel received through SharePoint
• Compile and organize reports based on incoming field data
• Ensure timely processing and distribution of reports with ASAP turnaround
• Maintain accuracy and attention to detail in all report generation activities

Administrative Support

• Prepare and send official paperwork to local government agencies
• Gather information and documentation from contractors
• Draft professional correspondence for internal and external communication
• Assist with project setup and data sheet compilation
• Organize project folders and maintain filing systems
• Process FOIA (Freedom of Information Act) requests
• Support EDR (Environmental Data Report) submissions
• Send PU (Permit Updates) including 10-day forms and 3-year forms
• Coordinate invoicing processes and ensure timely submission

Communication & Coordination

• Hold clear and concise conversations with vendors and contractors
• Maintain polite and professional communication via phone, email, and mail
• Draft correspondence for internal and external communications
• Coordinate scheduling, particularly for specialized project assignments

Software & Systems Management

• Utilize for project tracking and progress monitoring
• Add new projects to and maintain project status updates
• Manage SharePoint for document storage and report processing

Required Qualifications

• Strong written and verbal communication abilities - English
• Excellent grammar, spelling, and professional writing skills
• Advanced skills in all Office 365 and Microsoft products
• Comfortable navigating and managing documents within SharePoint
• Meticulous approach to report review and document preparation
• Previous experience reviewing and finalizing reports
• Experience in using

Work Schedule & Availability

• Full-time Position, 40 hours per week
• Schedule: 8:00 AM - 5:00 PM Central Standard Time (CST)
• Mandatory attendance at 8:15 AM team huddle (Monday-Friday)
• Admin specific meetings from 8:30 AM - 8:45 AM

Others:

10% Night Differential from hours worked between 10PM - 6AM Manila.

Job Type: Full-time

Pay: Php35,000.00 per month

Benefits:

• Work from home

Application Question(s):

• IMPORTANT: Please submit a 1-2 minute video introduction covering who you are and why you're well-suited for this position. Make sure that when you submit, the link is accessible. This video introduction is required for all candidates to proceed in the selection process. Non-compliance will result in disqualification. Put the link on the answer box. Thank you

Experience:

• 2 years (Required)
• AI tools: 2 years (Required)

Work Location: Remote

Administrative Assistant

Company: Uni Ads Multimedia Solutions, Inc.

Location: San Juan City, Metro Manila

Employment: Mondays-Fridays; 8am-5pm.

Job Summary:

Seeking a detail-oriented Administrative Assistant for an advertisement company.

Responsibilities:

• Provide administrative support.

• Handle phone calls.

• Prepare documents and maintain records.

Qualifications:

• College or Vocational graduate.

• 1-2 years of admin experience.

• Proficient in MS Office.

• Strong communication and organizational skills.

• Nice to know but not required: Basic Photo shoot and Photoshop.

How to apply:

You may send your application to: and

Job Type: Full-time

Pay: From Php18,000.00 per month

Benefits:

• Paid training
• Pay raise

Language:

• English (Preferred)

Work Location: In person

Communication & Coordination:

· Answer, direct, and screen phone calls and visitors

· Compose and distribute emails, memos, letters, and other documents

· Act as liaison for internal and external clients

· Maintain and update contact lists

Office & Information Management:

· Organize and maintain physical and computerized filing systems.

· Handle incoming and outgoing mail and messages.

· Manage office supply inventory and place orders.

Administrative Support:

· Schedule and coordinate meetings, appointments, and events.

· Take detailed minutes at meetings.

· Assist with the preparation of reports.

· Book travel arrangements for employees.

· Process and submit expense reports.

Organizational Skills:

· Manage multiple tasks, prioritizing effectively to meet deadlines.

· Maintain confidentiality of business and personal information.

· Provide support to management and staff, understanding organizational goals and policies.

Skills & Competencies

Communication:

· Excellent written, verbal, and interpersonal communication skills are essential for interactive with staff, clients, and stakeholders

Organization & Time Management

· Ability to manage multiple tasks, prioritize, and meet deadlines is crucial for efficient office operations

Technical Proficiency:

· Familiarity with common office software such as Microsoft Office Suite

Problem-Solving:

· A proactive approach to identifying and solving problems to ensure a smooth workflow is expected.

Attention to Detail:

· Meticulousness in tasks like data entry, record-keeping, and handling documents ensures accuracy.

Confidentiality:

· Ability to handle sensitive and private information with discretion is a key qualification

Job Types: Full-time, Permanent

Pay: Php11, Php15,000.00 per month

Application Question(s):

• Are you familiar with processing government bidding documents?

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person

Expected Start Date: 09/08/2025

Work Schedule: 1:00 PM – 10:00 PM, 6 days a week

Work Arrangement: Onsite

We are looking for a reliable and detail-oriented Administrative Assistant to support AgriTech Admin and Operations Teams. The role will primarily handle payment processing, record keeping and inventory support related to the purchase of fresh fruits and vegetables. The successful candidate must be highly organized, able to manage multiple responsibilities, and comfortable working in a fast-paced environment.

Key Responsibilities:

• Disburse buying funds or cash advances to purchasers for fruits and vegetables procurement.
• Maintain accurate records of all disbursements, and ensure timely liquidation and return of excess funds by purchasers.
• Validate supplier invoices by checking pricing, quantity received vs inbound records at the warehouse.
• Ensure timely and proper payment to suppliers, including review and acknowledgment of delivery receipts and related documents.
• Assist in maintaining accurate inventory records of fresh fruits and vegetables at the warehouse.
• Work closely with the Finance team to reconcile payments, disbursements, and inventory reports.
• Collaborate with Warehouse Operations to ensure proper documentation and acknowledgment of deliveries.
• Prepare and update spreadsheets, reports, and dashboards using Excel, Google Sheets, and other tools.
• Perform other administrative and clerical tasks as assigned to support daily operations.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field is preferred (but not required).
• Proven experience in an administrative, finance, or operations support role is an advantage.
• Must be computer literate and proficient in MS Excel, Google Sheets, and other reporting tools.
• Strong organizational skills and keen attention to detail.
• Ability to handle cash responsibly and maintain accurate financial records.
• Excellent communication and coordination skills.
• Amenable to work on a mid-shift schedule (1 PM – 10 PM), six (6) days a week, full onsite.