45 Practice Administration jobs in the Philippines

Qualifications:

• Currently pursuing Business Administration or related field.
• Willing to report in Cebu Office.
• Responsible for managing and coordinating office operations, ensuring smooth workflow, and supporting teams or executives with tasks such as scheduling, documentation, communication, and data management.

Job responsibilities:

• Office Management: Organizing files, managing supplies, and maintaining office systems.
• Scheduling: Coordinating meetings, appointments, and travel arrangements.
• Communication: Handling phone calls, emails, and correspondence on behalf of teams or executives.
• Documentation: Preparing reports, presentations, and maintaining records.
• Data Entry & Management: Updating databases, spreadsheets, and filing systems.
• Support Services: Assisting departments like operations with administrative tasks.

Property Management - Administrative Staff

Job Qualifications

• Graduate of Business Administration, Real Estate Management or any related course
• Proficient in Excel, Word, Powerpoint etc.
• Organized and goal-oriented
• Has customer service experience
• Agreeable, approachable and pleasant personality

Job Summary:

Responsible for administrative coordination and homeowner relations for Cebu-based subdivisions, including billing, collection, staff oversight, and subdivision maintenance.

Responsible for receiving and responding to homeowner concerns specifically under the Property Management Office

Responsible for releasing documents to homeowners including but not limited to Titles, Tax Decs etc.

Responsible for coordinating with the Aftersale team in relation to documents needed by the Property Management Team after unit turnover

Key Responsibilities:

• Prepare Statements of Account (SOAs) and manage billing and collection of monthly dues for subdivision homeowners.

• Oversee guardhouse/guard needs for subdivisions including:

• Guardhouse Cleaning Materials

• Guardhouse Load

• Receive and address homeowner concerns/ property management-related documentation:

• SOA clarifications

• Utility Provision Updates
• Sending and receiving of MEMORANDUM replies
• Receiving of Renovation Plans/ Releasing of Work Permit

Job Details

• Work Schedule is 8:00 AM to 5:00 PM, Monday to Friday
• Office Location is Advent Business Center, Lahug

Job Application

• Please send in your resume and application letter at
• Interview Schedule will be sent in after review of resume and application letter.

Join the Team That's Changing the Game – Smartsourcing's 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're looking for a Property Management Administrative Associateto join the crew full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they're how we do things every day.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuWe are seeking a proactive and detail-oriented Property Management Administrative Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

Key Responsibilities:

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Book, schedule, and coordinate suppliers, trades, and contractors for ongoing property works.
• Schedule routine and ad-hoc property inspections.
• Generate and distribute audit reports, checklists, and other compliance documentation.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

• Prior experience in an administrative support role, preferably in property management or real estate.

• Candidates with experience in the Real Estate industry are highly-encouraged to apply

• Strong communication and interpersonal skills.

• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.

The job holder will be responsible for the following:

• Performing office support duties and providing administrative support to the CEO and the Board of Directors
• Maintaining contact lists and acting as point of contact for internal and external clients
• Overseeing monthly inventory and purchasing replenishment of office materials
• Processing invoices and expense reporting for purchases
• Ensuring optimal use of office equipment, supplies, and inventories
• Monitoring of orderliness in all areas of the head office and its premises
• Note-taking during meetings wherein the CEO is the presiding officer
• Answering phone call and directing them to the appropriate person
• Greeting visitors and ensuring warm welcome to guests, clients, and business partners
• Creating, editing, and formatting documents such as letters, reports, presentations and spreadsheets
• Creating and maintaining filing systems
• Managing calendars, scheduling appointment and meetings, coordinating schedules, and sending meeting reminders

Skills and abilities:

• Excellent oral and written communication skills
• Great active listening skills
• Strong project management and organization skills
• Report preparation and presentation skills
• Strong analytical and problem-solving skills
• Ability to maintain high level of confidentiality
• Basic computer literacy

Desirable qualifications:

A bachelor's degree in office management or any business administration courses and and at least 2 years of work experience in administrative support or a similar role.

Work schedule:

8:00 AM to 5:00 PM - Monday to Saturday

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for al walk-in clients, assist, and greet them.
• Assisting with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry,
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

• 909 Gregorio Araneta Ave., Sto. Domingo, Quezon City (Quadrotiles Bldg)

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

Pay: Php22,000.00 per month

Benefits:

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work Location: In person

Overview

We are seeking a skilled Property Management Assistant to support daily operations using AppFolio. This role involves tenant communication, rent collection, maintenance coordination, bookkeeping, and other administrative responsibilities to ensure smooth property management processes.

Job Highlights

• Monthly Rate: Php 35,000-41,000
• Number of Paid Hours Per Week: 35–40 hours
• Schedule: Monday to Friday, 9 AM to 6 PM Pacific Time (Los Angeles, California) with a 1-hour unpaid break
• Work Arrangement: Work from home
• Contract: Independent Contractor
• Side Note: Since this is a permanent work-from-home position and the arrangement is that of an "Independent Contractor," the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes.

Key Responsibilities

• Manage tenant correspondence through AppFolio software platform.
• Handle rent collection processes and follow-up activities.
• Coordinate maintenance requests and assignments with vendors and tenants.
• Perform bookkeeping tasks related to property management operations.
• Execute various administrative tasks to support property management operations.
• Maintain accurate records and documentation within AppFolio system.

Requirements

• Proficiency in AppFolio property management software (required).
• Strong bookkeeping and administrative skills.
• Experience with tenant communication and customer service.
• Ability to coordinate maintenance and vendor relationships.
• Availability during the client's business hours (8 hours per day).
• Strong organizational and multitasking abilities.
• Direct reporting relationship with property management company owner.

Independent Contractor Perks

• With HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job

Job Code: ZR_27680_JOB

Job Title: Full-Time Property Management Administrative Assistant

Location: Remote

Schedule: Monday to Friday, 8:30 AM - 4:00 PM NZT

Rate: 900 AUD/month (paid bi-monthly)

Overview:

We are seeking a highly organized and proactive Full-Time Property Management Administrative Assistant to support our Property Management team. The ideal candidate will have strong communication skills, excellent attention to detail, and prior experience in administrative roles, particularly in the real estate or property management space. This role requires someone confident in handling phone and email enquiries, managing schedules, and ensuring smooth day-to-day operations for our Property Managers.

Key Responsibilities:

• Provide day-to-day administrative support to Property Managers
• Handle rent reviews, monitor rent arrears, and assist with water loading processes
• Manage inboxes, schedule appointments, and conduct follow-ups
• Process maintenance requests and coordinate with tenants, landlords, and contractors
• Prepare and file documentation, including data entry into internal systems
• Respond confidently and professionally to phone and email enquiries
• Work independently while following established procedures and company standards

Qualifications:

• Strong written and verbal communication skills
• Previous experience in administration or support roles
• High level of organization and attention to detail
• Ability to work independently and proactively
• Comfortable handling client-facing communication via phone and email
• Must be comfortable using time-tracking tools such as Hubstaff

The candidate must be proficient in the following tools:

• Tapi - must have
• Property Tree - must have
• MRI Software
• Microsoft Teams and Outlook
• Google Drive / OneDrive
• Trello

Company Description

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

THIS ROLE

WHAT YOU WILL DO:

Responsibilities (how we will measure success)

• Support the Luxembourg-based Risk Management team in carrying out administrative tasks related to risk management for Funds under management.

Tasks (what does the role do on a day-to-day basis)

The Risk Management - Administrative officer, AIFM will:

• Draft Fund risk profiles covering all types of risks the managed Funds are exposed to, as well as the investment compliance limits.
• Support the Risk Management Department in the review of investment transactions from a risk management perspective by performing pre-trade investment compliance controls
• Provide support in the monitoring of the Funds' risk exposures are in line with the Fund risk profile and investment restrictions (including leverage), and escalate any deviations identified
• Draft risk reports and other deliverables at the attention of the governing bodies of the Funds under management and the AIFM senior management
• Support the Luxembourg team with the Annex IV service in collecting the accounts/NAV packs on an NAV frequency basis and reviewing the Annex IV reports
• Provide support to the Risk Management team for any ad-hoc requests received from various stakeholders

WHAT WE OFFER

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
• Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day.

Qualifications

ABOUT YOU

• Master/Bachelor required or an equivalent degree;
• A minimum of 2 years of relevant working experience in a similar position;
• Basic knowledge of the Alternative Investments (Private Equity, Real Estate, Private Debt, Infrastructure, etc);
• Good command of Microsoft Office packages including Excel (no VBA needed), Word and PowerPoint;
• Fluent in English; additional language would be considered as an asset
• Self-motivated team player and strong customer relationships with clients

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.