24 Part Time Virtual Assistant jobs in the Philippines

Empower Operations with Precision — Join Us as Our Virtual Assistant!

Job Overview:

We are looking for a detail-oriented and proactive Virtual Assistant  with a strong foundation in administrative support, bookkeeping, and business operations. This role is essential in maintaining efficiency across finance, CRM, and scheduling functions. If you're organized, tech-savvy, and thrive in remote collaboration, we’d love to hear from you!

 Key Responsibilities:

Why Join Us?

Ready to take your sales career to the next level? Apply now!

Key Responsibilities:

Appointment Management: Efficiently book and manage appointments for roof inspections and client meetings.

Document Management: Accurately upload inspection documents and reports to builders and relevant platforms.

Invoice Assistance: Provide support with invoicing processes, primarily utilizing Xero accounting software.

Administrative Support: Handle data entry, email correspondence, and maintain organized records.

Call Handling: Professionally receive and direct incoming calls as the primary contact for inquiries.

System Proficiency: Use ServiceM8 for job management and scheduling, ensuring tasks are tracked and updated efficiently.

Qualifications:

Strong organizational and multitasking skills

Proficiency in Xero and job management systems (ServiceM8 preferred )

Excellent communication and client-handling abilities

Detail-oriented with a high level of accuracy

Prior administrative or accounting support experience is a plus

Ready to take your Virtual Assistant career to the next level? Apply now and grow with us!

This is a remote position.

Virtual Rockstar is seeking a full-time Sales and Marketing Assistant to join our client’s growing physical therapy practice. This role will support our client’s sales and marketing efforts, manage client relationships, and help maintain their online presence, all while contributing to the overall success of the clinic.

About our client:

Our mission is to provide performance-driven rehabilitation solutions to athletes of all ages, helping them get back to the activities and sports they love with the people that matter most. We are guided by our core values of Progression Not Perfection, Family First, Do Dope Shit w/ Dope People, Live Passionately, Be Curious and Creative, and Do The Right Thing.

Our culture is built on teamwork, collaboration, and a shared commitment to providing an exceptional experience for our clients and patients. We strive to create an atmosphere where everyone feels welcomed, appreciated, and valued, and where people are excited to come to work each day.

Responsibilities:

CRM Management: Track and manage patient information and interactions through our CRM system (HubSpot). Follow up with lost patients, schedule appointments, and handle phone calls (incoming and outgoing) to maintain patient engagement.

Social Media Management: Post and manage content on social media platforms (Instagram, Facebook, etc.). Create visually appealing content using Canva for various marketing campaigns and clinic promotions. Monitor and respond to social media comments and messages.

Marketing Campaigns: Assist with the development, execution, and analysis of marketing campaigns. Monitor the effectiveness of campaigns and provide insights for continuous improvement.

Content Creation: Collaborate with the team to create engaging content, visuals, and other materials that align with Polaris PT & Wellness’s brand. Support the creation of blog posts, newsletters, and other marketing collateral.

Website and Online Presence: Maintain clinic website content using Squarespace. Ensure information is up-to-date, relevant, and aligned with marketing goals.

Event Coordination: Organize and plan events, workshops, and other gatherings to engage the community and promote the clinic’s services.

Data Analysis: Analyze marketing data (website traffic, social media engagement, etc.) to support decision-making and improve strategies. Track ROI and overall campaign effectiveness.

Client Support: Serve as the point of contact within the clinic for patients and team members. Assist with scheduling and other admin tasks like managing time, handling documents, and supporting staff when needed.

Technical Support: Provide basic technical support for clinic tools, apps, and software, helping resolve issues promptly.

Review Monitoring: Monitor online reviews and feedback from patients, responding appropriately to maintain a positive reputation.

Administrative Support: Schedule personal and family appointments for the leadership team. Plan travel and prepare itineraries as needed.

Experience with platforms: Proficiency in HubSpot, Canva, Slack, Instagram, Google Drive/Sheets/Docs, Squarespace, and GoHighLevel is preferred.

Organizational Skills: Ability to manage multiple tasks and deadlines effectively.

Communication: Excellent verbal and written communication skills, with the ability to engage patients and team members in a positive and professional manner.

Creative Mindset: Ability to think outside the box and create engaging, visually appealing content.

Team Player: A passion for working in a collaborative, team-oriented environment.

Tech-Savvy: Comfortable with various digital tools and willing to learn new systems and platforms as needed.

Detail-Oriented: Strong attention to detail in managing client information, social media, and marketing campaigns.

Experience in Healthcare or Wellness Marketing (a plus): Experience in the physical therapy, healthcare, or wellness industry is a plus, but not required.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.

This is a remote position.

Virtual Rockstar is hiring a full-time Executive / Medical Administrative Assistant to support one of our healthcare partners, a Tennessee-based physical therapy team dedicated to providing high-quality, patient-centered rehabilitation services.

The Executive / Medical Administrative Assistant will play a dual role, supporting the leadership team with executive administrative functions while also managing key medical office tasks.

This position requires a proactive, detail-oriented individual with strong organizational skills, excellent communication, and the ability to handle both executive and clinical administrative responsibilities with accuracy.

The client’s mission is to deliver excellent outcomes, exceptional patient experiences, and meaningful employee satisfaction. Their vision is to be the premier provider of physical therapy services, known for outstanding care, integrity, and commitment to their communities.

The organization emphasizes six core values:

Responsibility – accountability in actions and outcomes.

Communication – clear, effective exchange of information.

Team Player – working collaboratively toward unified goals.

Professionalism – respect, adaptability, and strong problem-solving skills.

Positivity – fostering a constructive, healing-focused environment.

Integrity – honesty and strong moral principles at the core of all interactions.

This is a fast-paced, patient-focused practice, and they are seeking an assistant who can blend executive-level support with medical administrative functions to keep the team running smoothly.

Responsibilities

Executive Support

Provide administrative support to the executive leadership team.

Prepare documents, reports, and correspondence.

Assist with scheduling, email management, and task tracking.

Extract, input, and manage data/KPIs for executive review.

Coordinate with leadership to ensure smooth execution of priorities.

Medical Administrative Support

Verify patient insurance coverage and obtain pre-authorizations for procedures.

Update and maintain patient files with insurance and clinical information.

Track the status of insurance claims and liaise with providers to resolve issues.

Respond to patient inquiries and FAQs.

Send appointment reminders and assist with scheduling support tasks.

Prepare and process basic reports, ensuring accuracy of records.

Maintain electronic medical records (Net Health/Therapy Source).

Collaboration & Workflow

Work closely with the Vice President of Operations and leadership team.

Ensure data accuracy and reporting reliability to reduce human error.

Support executives in both administrative and strategic tasks.

Communicate clearly and effectively with internal teams and external partners.

Proven experience as an Executive Assistant, Medical Administrative Assistant, or similar role.

Strong organizational skills and attention to detail.

Excellent verbal and written communication skills.

Proficiency with key platforms, including:

EMR/Billing: Net Health (Therapy Source), Waystar

Payroll: Gusto

CRM: InfusionSoft

Data/Reporting: Mastertech or Tableau, Microsoft Office, Google Sheets/Drive

Insurance portals (e.g., Availity)

Ability to manage multiple priorities, work independently, and meet deadlines.

Experience in healthcare or physical therapy administration preferred.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines. 

Your Organizational Skills, Our Success: Be the Executive Assistant Who Makes It Happen!

We are seeking a highly organized and proactive Executive Assistant  to provide exceptional support to our senior leadership team. This onsite role is pivotal in ensuring smooth day-to-day operations, managing schedules, and facilitating effective communication. If you thrive in a fast-paced environment and excel at multitasking, this position is for you!

Benefits:

This is a remote position.

This is a remote position.

This is a remote position.

Virtual Rockstar is hiring an Operations Administrator on behalf of a rapidly growing pediatric occupational therapy practice that serves children and families across multiple states.

As Operations Administrator, you will play a central role in supporting the CEO, COO, CFO, and broader executive team. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple ongoing projects and deadlines.

You will oversee critical administrative functions, manage high-volume scheduling and onboarding processes, and support leadership in scaling operations. The ideal candidate is proactive, resourceful, and confident in taking ownership of complex projects with minimal oversight.

This practice specializes in nature-based pediatric occupational therapy, blending clinical excellence with outdoor play and family-centered care. Their culture is built on collaborative teamwork, accountability, excellence in service, and a strong belief in the power of nature and relationships to support children’s lifelong health and well-being.

The team values clear communication, ownership of responsibilities, and highly efficient systems that support therapists, families, and leadership. With rapid growth and a multi-state expansion underway, the executive team is seeking a highly capable assistant to provide direct support and ensure smooth operations across all levels of the organization.

Executive & Administrative Support

Serve as a key liaison between leadership, staff, students, volunteers, and external contacts.

Coordinate across departments to ensure smooth execution of executive initiatives.

Support the COO and CFO with ad hoc tasks, strategic follow-ups, and priority management.

Operations & Compliance

Manage park permitting processes across multiple service locations, including permit renewals, insurance updates, and fee submissions.

Oversee contracts with universities for occupational therapy student placements, ensuring proper documentation, scheduling, and onboarding.

Coordinate internship and volunteer programs (40+ volunteers annually), including recruitment, placement, onboarding, and scheduling.

Support Group Assistant hiring: post openings, screen candidates, schedule interviews, and manage onboarding.

Project & Data Management

Input and maintain detailed program data in the EMR system (Therabyte), ensuring accuracy for billing and service delivery.

Process and distribute superbills to families on a scheduled basis (fall, spring, summer).

Monitor, track, and communicate project deadlines via ClickUp and Google Workspace.

Technology & Communications

Update and maintain the company website with staff changes, group openings, and program updates.

Execute one-off operational and marketing tasks, including SEO updates, social media content support, and online platform management.

Record and document processes via Loom to support training and onboarding.

Proven experience as an Executive Assistant, Chief of Staff, or in a senior administrative support role.

Exceptional organizational and time-management skills with the ability to juggle multiple priorities.

Strong written and verbal communication skills; professional and clear communicator.

Ability to work independently, take ownership of tasks, and proactively problem-solve.

Comfortable using and managing multiple platforms, including:

ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms)

EMR systems (e.g., Therabyte)

Acuity Scheduling, Zoom, Google Meet

LastPass, Loom, Squarespace

High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

Experience working with multi-state practices or organizations experiencing rapid growth is a plus.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines. 

This is a remote position.

Are you detail-oriented, tech-savvy, and great with spreadsheets? We’re looking for a Virtual Assistant with advanced Excel skills to join our growing team!

Responsibilities:

Provide administrative support to Sales and Customer Support teams

Manage and organize data using Excel (pivot tables, formulas, data analysis)

Assist with reports, documentation, and other administrative tasks

Ensure accuracy and timeliness in handling tasks

Qualifications:

Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas)

Strong organizational and communication skills

Ability to multitask and work independently

Experience in virtual assistance or admin support is a plus