1,625 Pa To Ceo jobs in the Philippines

Job Summary:

The Executive Administrative Assistant with Accounting Responsibilities will play a critical role in providing

administrative and financial support to the executive team. This individual will handle

scheduling, communication, and general administrative tasks while also assisting with financial

record-keeping, bookkeeping, and reporting.

Key Responsibilities:

Executive Support:

• Manage and maintain executives' schedules, including meetings, appointments and travel arrangements.
• Prepare reports, presentations, and correspondence for executives.
• Handle confidential information with discretion.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Assist in planning and coordinating company events and meetings.

Accounting & Financial Support:

• Assist with bookkeeping, accounts payable, and accounts receivable.
• Prepare and reconcile financial statements, invoices, and expense reports.
• Assist in budget tracking and financial forecasting.
• Coordinate with external accountants and auditors as needed.
• Maintain financial records and ensure compliance with company policies and regulations.

General Administrative Duties:

• Manage office supplies and vendor relationships.
• Organize and maintain digital and physical files.

What we're looking for

• Minimum 3-5 years' experience as an executive assistant or in a similar administrative role
• Excellent organizational, time management and multi-tasking skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• With basic knowledge in accounting functions (AP, AR, invoice, reconciliation etc.)
• Ability to work independently and as part of a team
• Flexible and adaptable with a proactive approach to problem-solving
• Discretion and confidentiality when handling sensitive information

· Act as the primary point of contact between executives and internal departments, external clients, and business partners to ensure seamless communication and coordination.

· Manage all forms of communication including receiving and screening phone calls, taking accurate messages, and routing correspondence appropriately.

· Respond to administrative requests and queries in a timely and professional manner.

· Manage and maintain executive calendars, schedule meetings and appointments, and issue timely reminders.

· Organize complex travel arrangements, including transportation, accommodation, and detailed itineraries for both domestic and international trips.

· Prepare, transcribe, and distribute meeting minutes, internal memos, reports, and other documents with precision and confidentiality.

· Develop and maintain an organized system for documentation, records management, and filing to ensure secure and efficient information retrieval.

· Plan, coordinate, and support the execution of internal and external meetings, events, and activities.

· Ensure the cleanliness, orderliness, and readiness of executive offices, meeting rooms, and other assigned spaces by coordinating with housekeeping and facilities teams for regular maintenance, replenishment of supplies, and timely resolution of issues.

· Monitor the condition and functionality of equipment, furniture, and fixtures in executive and meeting rooms, and coordinate repairs or replacements as necessary.

· Uphold the highest level of confidentiality, professionalism, and discretion in handling sensitive executive-level matters and information.

Qualifications and Requirements:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a comparable administrative/secretarial role.
• Strong understanding of office management procedures and executive-level support functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office applications.
• Excellent verbal and written communication skills in English.
• High degree of professionalism, integrity, and discretion in dealing with confidential information.
• Graduate of any 4 year course or any business related courses.

Responsibilities:

• Provide administrative and executive support to management.
• Prepare reports and documents as needed.
• Handle day to day administrative task.

Minimum Qualification:

• With at least 2 years experience
• An executive assistant provides administrative and organizational support to senior leaders by managing their schedules, handling communications, coordinating meetings and travel, and preparing documentsProficient in MS Office (Word, Excel)
• Strong written and verbal communication
• Quick learner with the ability to adapt to changing priorities.
• Organized with excellent time-management skill.

This is a remote position.

Philippine-based Filipino applicants.

• Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation.
• Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.
• Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values.
• Coordinate lead follow-ups, client communication, and CRM updates.
• Assist with event coordination, reporting, and preparation of business or grant documents.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficient in
  Google Workspace (Google Drive), Canva, and social media management.
• Highly organised with the ability to prioritise tasks and manage competing deadlines.

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

• Discipline and commitment
  to set working hours (strict shift times, not flexible).
• Use of
  time tracking software
  during work hours.
• Active participation in team and client calls with your camera ON.
• Consistent availability and responsiveness throughout your shift.
• Treating this as a long-term, full-time job - not a side gig or freelance task.

Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits

1. Monthly Salary: Php 35,000

1. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

2. You will be paid extra for overtime and Philippine public holidays

3. Probation: 6 months and after Probation

· 10 days annual leave credits

· 5 days of sick leave

5. HMO offered after 6-month probation

1. Eligible for 13th Month Pay after 30 days

2. Annual Salary Review

3. Laptop provided after 30 days

4. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday

HR & Executive Assistant (Hybrid – Makati | Night Shift)

We're looking for a highly organized and proactive HR & Executive Assistant to support our leadership and HR team This is a hybrid role based in Makati City, with work-from-home flexibility but occasional onsite work and visits to government offices (SSS, BIR, DOLE, etc.).

What you'll do:

• Handle HR admin tasks: employee records, payroll support, and government compliance.
• Coordinate visa and work permit processing for employees.
• Provide executive support — manage calendars, schedule meetings, and prepare reports.
• Liaise with agencies and ensure HR compliance across all operations.

What we're looking for:

• 3+ years of experience in HR admin and executive support.
• Strong background in government processing and visa documentation.
• Excellent English communication and organizational skills.
• Comfortable working the night shift (U.S. business hours).
• Based in or near Makati City and willing to report onsite when needed.

If you're detail-oriented, dependable, and love supporting both people and operations — we'd love to hear from you

Apply now and join a dynamic, globally connected team.

About ADORE Homes:

• ADORE Homes is based in California, USA. We install high-quality accessory dwelling units quickly and affordably. We are looking for a proactive and detail-oriented Admin Assistant.

About the Role:

• Have a detailed and deep understanding on the projects assigned to you – financial aspects of each project, timelines, constantly communicating with clients and vendors, manage vendors and contractors, schedule meetings, answer incoming calls.
• Contact clients to obtain missing information or answer queries
• Maintain and update project and customer recordsPrepare progress reports and weekly updates for each project
• Communicate important feedback from customers internally
• Stay up to date with new projects and features
• Execute sales strategies under the guidance of the Superior
• Coordinate with Appointment setters in reaching set goals and objectives
• Maintain and manage customer databases
• Update customer database with sales, service, and payment detailsInitiate best practices and standards in providing administrative assistance
• Other ADHOC tasks, as needed
• Schedule is from 9 AM to 5 PM Pacific Standard Time.
• Rate is $6 per hour.
• Weekends off.

Qualifications:

• Previous experience in business administration, or a similar role
• Exceptional interpersonal and customer service skills
• Advanced knowledge of administrative recordkeeping
• Proficiency with word processing and spreadsheet software
• Excellent written and verbal English communication skills

Benefits and Compensation:

• Birthday Leave
• Leave allocation depending on attendance
• Freedom to work remotely.

For interested applicants, please fill out this form ) so we can get in touch. Only those who filled out the form will be entertained.

Job Type: Full-time

Pay: Php50, Php55,000.00 per month

Benefits:

• Paid training
• Work from home

Experience:

• Customer service: 7 years (Required)

Work Location: Remote

• Act as the primary point of contact between executives and internal departments, external clients, and business partners to ensure seamless communication and coordination.
• Manage all forms of communication including receiving and screening phone calls, taking accurate messages, and routing correspondence appropriately.
• Respond to administrative requests and queries in a timely and professional manner.
• Manage and maintain executive calendars, schedule meetings and appointments, and issue timely reminders.
• Organize complex travel arrangements, including transportation, accommodation, and detailed itineraries for both domestic and international trips.
• Prepare, transcribe, and distribute meeting minutes, internal memos, reports, and other documents with precision and confidentiality.
• Develop and maintain an organized system for documentation, records management, and filing to ensure secure and efficient information retrieval.
• Plan, coordinate, and support the execution of internal and external meetings, events, and activities.
• Ensure the cleanliness, orderliness, and readiness of executive offices, meeting rooms, and other assigned spaces by coordinating with housekeeping and facilities teams for regular maintenance, replenishment of supplies, and timely resolution of issues.
• Monitor the condition and functionality of equipment, furniture, and fixtures in executive and meeting rooms, and coordinate repairs or replacements as necessary.
• Uphold the highest level of confidentiality, professionalism, and discretion in handling sensitive executive-level matters and information.

Qualifications and Requirements:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a comparable administrative/secretarial role.
• Strong understanding of office management procedures and executive-level support functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office applications.
• Excellent verbal and written communication skills in English.
• High degree of professionalism, integrity, and discretion in dealing with confidential information.
• Graduate of any 4 year course or any business related courses.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person

Job Responsibilities:

• with or with limited experience.
• Computer literate and with good communication skills, both written and oral.
• Work on special projects, liaison, coordination, purchasing and administrative tasks, including monitoring of systems and procedures.
• Assist in the day-to-day operations.
• Handles clerical task such as encoding, answering phone inquiries, organizing and filing documents, making travel arrangements.
• Controls department office supplies and places orders, prepares service requisitions.
• May be required to account for miscellaneous department expenses, prepare liquidation report.
• Provide clerical support to assist underwrites with the administration of quoting, rating and issuance of new business, quotes, renewals and endorsements.
• Responsible for the evaluation, selection, acceptance, rejection, pricing and servicing of facultative reinsurance offers within accepted company procedures and guidelines.
• Keeps track of maintenance for all office equipment.
• Other Personal duties require by the President.

Job Qualifications:

• Candidate must possess at least Bachelor's/College Degree in Administration, Business operations or equivalent.
• Experience in operations is an advantage.
• Multi-roles and expansive attitudes to work and learning; creative and flexible.
• Can perform multi-tasks, and handle pressures of the position effectively.
• Aggressive, hardworking, trustworthy, dynamic, creative, willing to be trained, fast learner, result-oriented, responsible and systematic.
• Willing to work onsite everyday at Makati office
• Full-Time position(s) available.

Job Types: Full-time, Permanent

Pay: Php18, Php22,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Pay raise

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

We are seeking a reliable and detail-oriented Executive Admin Staff to join our Cebu City team. In this role, you will provide high-level administrative support to management, handle confidential information, prepare reports, schedule meetings, and assist in coordinating office operations. You will serve as a vital link between executives and other departments, ensuring smooth communication and workflow across all areas of the organization.

The ideal candidate is proactive, organized, and capable of managing multiple tasks efficiently in a fast-paced environment. Strong communication skills, attention to detail, and professionalism are essential for this role. This is an on-site position in Cebu City, where you'll play a key role in supporting company leaders and contributing to a productive workplace.