659 Operations Assistant jobs in the Philippines

August 99 is hiring a Full time Operations Assistant role in Ortigas Center, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning
• Tuesday: Morning
• Wednesday: Morning
• Thursday: Morning
• Friday: Morning
• No experience required for this role
• Expected salary: ₱20,000 - ₱25,000 per month

Join our Money Matters team and be one of the key members who will help us ensure smooth operations. From recording daily sales to issuing invoices — if you've gained experience or knowledge in these tasks, this role might be the perfect fit for you. As an Operations Associate, you won't just level up your career — you could also be a great help to our team's growth.

We believe your skills are valuable. So what are you waiting for? Apply now

WHY JOIN US?

• Open to Fresh Graduates. No experience? No problem. We'll guide you every step of the way and help you succeed in this role from day one.
• Level Up. Got experience? Now sharpen it. Work with experienced professionals - equip yourself not just with clerical work, but with accounting as well.
• Fixed Day Shift, Monday to Friday. Get to enjoy your free time in the evenings and on weekends. Your time and work-life balance are valued.
• Perks That Let You Do Your Best Work. From tools to HMO, we've got you Be supported with what you need to work efficiently and comfortably.
• Meaningful, Impactful Work. Your role is relevant in ensuring that our processes are seamless — both for our internal team and external partners.

MORE ABOUT THE ROLE:

• Keep Projects on Track. Ensure projects remain within scope and timeline, and report progress accordingly.
• Build Strong Relationships. Collaborate effectively with different teams, our stakeholders, and external partners.
• Stay on Top of Liquidation. Manage documentation by providing official receipts and other supporting documents.
• Support Accounts Receivable. Assist with the filing of documents and issuance of manual invoices for AR.
• Drive Process Improvements. Spot inefficiencies? Your suggestions to improve our current process are very much welcome.

QUALIFICATIONS:

• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines
• Excellent written and oral communication skills
• Highly adaptable and willing to learn in a fast-paced work environment
• Goal-driven and detail-oriented
• Positive attitude and willing to work with a team
• Willing to work onsite for at least 8 hours between 7 am to 5 pm from Monday to Friday

Manage professional and personal scheduling for Operations Head, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals

Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

Maintain professionalism and strict confidentiality with all materials

Organize team communications and plan events

Can start ASAP.

Has willingness to do fieldwork.

• At least graduate of 4 years course

Work location: Project 4 Quezon City

Job Type: Full-time

Pay: From Php25,000.00 per month

Benefits:

• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person

JOB DESCRIPTION:

• Preparing and sorting data for computer entry
• Reviewing sales data to make sure it's accurate before entering it in the system
• Entering data from paper to a computer data entry system
• Maintaining the data system and ensuring all information is correctly recorded
• Completing data backups
• Filing and making paper copies
• Checking works for errors or duplicate entries
• Reporting errors to management
• Keeping records of data entry and database information
• Perform other duties assigned by Immediate superior

Job Types: Full-time, Permanent

Pay: Php16, Php17,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• On-site parking
• Opportunities for promotion

Education:

• Bachelor's (Preferred)

Work Location: In person

Operations Assistant – Job Description

Position Overview

The Operations Assistant provides day-to-day support to the operations team, ensuring smooth workflow, efficient processes, and accurate data management and report preparation. This role involves performing administrative tasks, coordinating with different departments, and assisting in the implementation of operational policies and procedures.

Key Responsibilities

• Assist the Operations Manager/Head in managing and overseeing day-to-day business operations.
• Coordinate and communicate effectively with internal departments to ensure seamless workflow and timely exchange of information.
• Prepare, organize, and maintain accurate operational documents, reports, and records for easy access and reference.
• Perform data entry tasks, monitor reports, and provide timely updates to management.
• Support logistics planning, scheduling of activities, and coordination of staff assignments.
• Identify opportunities for process improvements and contribute to enhancing overall operational efficiency.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• At least 1–2 years of experience in administrative or operations support (fresh graduates may also be considered).
• Strong organizational and multitasking skills.
• Proficient in MS Office applications (Word, Excel, PowerPoint), with advanced expertise in MS Excel, including formulas and functions, PivotTables, data analysis, and reporting.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and with minimal supervision.
• Detail-oriented and proactive.

Job Type: Full-time

Benefits:

• Company events
• Health insurance
• Paid training
• Promotion to permanent employee

Work Location: In person

JOB SUMMARY:

The Operations Assistant - Bus Stop facilitates bus dispatches according to trip schedules and implements directives from the control Centre with the approval of the Bus Stop Supervisor.

DUTIES AND RESPONSIBILITIES:

• Implements dispatch schedule prescribed by Operations Department.
• Issues Trip Slip to Bus Drivers and ensures timeliness of dispatch of buses in accordance with schedule.
• Implements or recommends adjustment in dispatch of buses as instructed by Operations Supervisor or the latter's clearance as the case may be.
• Facilitates "bus transfers" when necessary.
• Receives reports from Bus Drivers regarding condition of bus unit and coordinates with Maintenance Department for inspection and check-up of unit.
• Answers inquiries of passengers concerning trip schedules, fare, travel time and all other information relative to trips of MyBus.
• Accomplishes the Dispatcher's Report Form every departure & arrival of buses and submits said form to Operations Supervisor at the end of the day. (For encoding and review);
• Reports to Operations Supervisor any unusual incident or accident occurring within the bus station premises or those communicated to him by Bus Driver or Cashier through phone call or text message.
• Manages the queue line and waiting area/s to ensure smooth flow of passengers.
• Certifies buses for car barn and may be dispatched for re-fueling.

EDUCATION AND COMPETENCIES REQUIREMENTS:

• Bachelor's Degree in any course.
• Knowledge in MS office.
• Ability to develop and evaluate alternatives; communicate effectively both in oral and in written; and maintain effective working relationship.

JOB DESCRIPTIONS

1. Follow up on project updates and issues discussed in Lazada/Shopee meetings.

2. Support in scheduling, meetings, and internal communications.

3. Prepare reports, presentations, and documentation as required.

4. Assist the Regional Manager in implementing operational strategies and projects.
5. Coordinate with different departments for the operational needs.

Qualifications :

1. Graduate of any 4-year course, preferably in Business Administration, Logistics, Supply Chain Management, or other related fields.
2. Speaking Mandarin is an advantage but not required.
3. With experience in the logistics industry .
4. Follow up on project updates and issues discussed in Lazada/Shopee meetings. Knowledgeable in branch or regional operations .
5. Strong communication, coordination, and follow-up skills .
6. Can work under pressure and manage multiple priorities.
7. Prepare reports, presentations, and documentation as required. Support in scheduling, meetings, and internal communications.
8. Willing to travel to branches when needed.

Mercator by Citco is the pioneer of Global Entity Portfolio Management services. Our centralized client service infrastructure means we are able to provide end-to-end support in over 170 jurisdictions worldwide.

The majority of our clients are multinational corporations with anywhere upwards from 50 legal entities. They include Fortune 1000, Global 2000 and industry leaders based globally, and covering major business sectors.

For more information about Mercator by Citco, please visit

You will play a significant role in business support by performing various and complex administrative assignments requested by client servicing teams, such as:

• You will maintain various internal and external databases and entity management systems on daily basis;
• You will assist in conducting periodical corporate data accuracy review & making updates of internal/external database systems;
• You will arrange filings with and obtain documents from various commercial registers;

• You will perform various other administrative assignments per request of client servicing teams and coordinate work with other Citco locations.

• You have college or university degree (can be fresh graduate or last year student available to work full-time);

• You have very good computers skills (Microsoft Office packages);
• You are fluent in English (written and spoken);
• You are flexible, proactive and attentive to details team player with excellent communication skills.

Our Benefits

Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

An Operations Assistant provides administrative and operational support to ensure an organization runs smoothly, performing tasks like managing schedules, organizing files, coordinating meetings, and assisting with special projects. Key responsibilities include maintaining office supplies, facilitating internal communication, resolving customer issues, and improving overall business processes. Essential skills for this role are strong organization, communication, time management, and problem-solving abilities.

Job Type: Full-time

Pay: Php695.00 per day

Application Question(s):

• QUALIFICATIONS:

• College Graduate, Fresh Graduate are welcome to Apply

Preferably (but not required) BS Customs Administration Graduate, Business Administration and related field

• Strong organizational, communication, and problem-solving skills.

• Willing to be trained and undergo OT

Computer Literate

Education:

• Bachelor's (Preferred)

Work Location: In person

About the Role

As an
Operations Assistant
, you will report to the Operations Officer and support the Operations Department in the areas of disbursement, compliance with document deficiencies for Accounts Payable if needed and other duties that may be assigned from time to time by Operations Officer and/or Operations Head.

How you'll contribute

• Prepares and submits of Disbursement Voucher for fleet, refunds, proceeds and other administrative disbursement transactions to Financial Control Division.
• Prepares Daily Disbursement Report.
• Submits list of unreleased checks every month-end to FinCon.
• Collects and monitor the submission of Creditable Withholding Tax Certificates.
• Prepares/Generates Net Book Value of Transportation and Equipment under lease classified into primary and secondary contracts.
• Performs file back-up procedure for relevant documents using back-up storage application or hard drive to secure data at all time.
• Other duties that may be assigned from time to time by Operations Officer and/or Operations Head.

What we're looking for

• Bachelor's Degree in Business Administration/Management.
• With at least 1 year working experience.
• Organized and with good analytical skills; and
• Can work with minimum supervision.
• Fresh graduates are welcome to apply

About Security Bank

Security Bank is one of the Philippines' best capitalized private domestic universal banks. Established in 1951 and publicly listed with the Philippine Stock Exchange (PSE:SECB) in 1995, our major businesses cover retail, corporate, commercial, and business (MSME) banking.

We're recognized as an Employer of Choice in Philippine banking by various award-giving bodies for our values-based culture, industry-leading engagement and benefits, and commitment to work-life balance.

Most recently, we ranked as the #2 best employer in the Philippines and #54 globally on the prestigious Forbes' World's Best Employers 2023 list.

At Security Bank, our approach to Human Capital Management (HCM) is embodied by our Employee Value Proposition (EVP): "YOU matter."

• Start your BetterBanking career with us today.