2,413 Office Pa jobs in the Philippines

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We are looking for a contract-to hire Administrative Assistant to provide administrative and organizational support to three Vice Presidents. In this role, you'll work directly with the Vice Presidents and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role. This is a 6-month contract-to-hire position based in the Philippines, with the potential to convert to a permanent role after the contract period.
This role requires you to work during US business hours (central time),
Monday through Friday.
What would you do, if hired?
Key Responsibilities

• Manage multiple calendars (resolve conflicts and protect / align time with priorities)
• Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.
• Provide back-up support for other admins when needed
• Support special projects as needed

Who are we looking for?
Skills & Abilities

• Exceptional organizational skills and attention to detail
• Strong verbal and written communication abilities
• Ability to work independently and with professional discretion
• Able to multi-task and prioritize work effectively in a dynamic environment
• Professional demeanor with a positive, service-oriented attitude

Education & Experience

• 1-3 years of experience in supporting multiple C-level executives.
• Associate's or Bachelor's degree in Business Administration or a related field
• Proficient with Google Workspace and/or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with tools like Slack, Zoom, Coupa, or project management software (e.g., Asana, Trello)
• Experience in a startup or high-growth environment

Why Celigo

• Number one solution for the fourth consecutive quarter in the G2 Winter 2025 iPaaS report.
• Celigo is a Visionary in the 2024 Gartner Magic Quadrant for iPaaS, a 2025 Gartner Customer Choice for iPaaS, a G2 iPaaS Leader, and a recognized leader in AI
• Remote-first culture
• Competitive compensation
• High-growth, collaborative, and inclusive work environment
• we offer vacation and holidays to recharge and spend time with family and friends
• Generous benefits package, including parental leave
• Monthly tech stipend
• Recognition opportunities

Diversity, Equity, Inclusion, and Accessibility
As a company, one of the values we hold most dear is fostering a safe, collaborative environment to bring out the best in us, so we created our Taking a Stand Initiative. Our TAS initiative is a volunteer committee open to all Celigans, with representation from underrepresented voices within our company. We believe, unequivocally, that everyone deserves to be in a place where they feel welcome as they are. Learn more about Taking a Stand.

Celigo is proud to be an equal-opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, national origin, religion, creed, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other characteristic protected by applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Executive Assistant (Home-Based | Full-Time)

Work From Home | ₱43,000 – ₱8,000 | Permanent Night Shift (8:00 AM – 5:00 PM CST)

DCX Client Services is looking for a
highly organized and proactive Executive Assistant
to support our executives and keep operations running smoothly. If you thrive in a fast-paced environment, have excellent multitasking skills, and love being the go-to problem-solver, this role is made for you.

What You'll Do

• Calendar & Meeting Management:
  Schedule and coordinate executive meetings, events, and appointments.
• Meeting Prep & Follow-ups:
  Draft agendas, take minutes, and ensure deadlines are met.
• Travel Coordination:
  Arrange flights, accommodations, and ground transportation.
• Documentation & Reporting:
  Organize files and prepare executive-level presentations and reports.
• Project Support:
  Assist with timelines, gather data, and ensure deliverables are on track.
• Relationship Management:
  Maintain strong connections with clients, partners, and stakeholders.
• General Administration:
  Handle ad hoc tasks and office support.

What We're Looking For

• Bachelor's degree in Business Administration, Communications, or related field.
• 1–3 years of experience
  as an Executive Assistant (C-Suite support preferred).
• Excellent English communication skills (written & spoken).
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to work
  overnight shifts (Philippine time aligned with U.S. hours)
  .
• A proactive, detail-oriented, and resourceful problem-solver who thrives under pressure.

What We Offer

• Competitive salary:
  ₱43, – ₱4 00
• Permanent Work-From-Home
  setup + company-provided equipment
• HMO coverage
  & internet stipend upon regularization
• PTO credits, service incentive leaves & holiday benefits
• Major company events (Spring & Winter) + monthly employee appreciation activities
• Access to
  career training & growth opportunities
• A culture built on growth, collaboration, and work-life balance

About DCX

At DCX, we're more than just a BPO. We empower
growth-focused U.S. businesses
to scale with top global talent. With a people-centered culture and a mission to make hiring easy, we believe in growing
our clients, our people, and our community
together.

If you're ready to work with
enthusiastic, driven over-achievers
and want to be part of a company that truly invests in your growth—
this is your sign to apply today.

Department:
Support & Leadership

Location:
Philippines

Compensation:
$7.00 / hour

Description
About the Client
Our client is a fast-growing online marketplace for commercial trucks and equipment, serving businesses that need reliable, work-ready vehicles with financing and service support. They partner with a broad dealer network across top OEMs and manufacturers, offering hassle-free pricing, detailed specs, and streamlined financing. The team values responsiveness, accuracy, and process consistency to keep operations moving quickly.

Why does this role exist?
The role exists to ensure time-sensitive administrative and light financial tasks are handled promptly, accurately, and with minimal oversight, freeing up leadership and the inventory manager to focus on higher-level priorities. By maintaining an organized inbox, consistent data entry across systems, and reliable AP support (including VIN matching and invoice readiness), this position improves responsiveness, reduces rework, and keeps cash flow and operations running smoothly.

The Impact you'll make
Administrative & Email Management

• Pull action items from emails and translate them into clear task lists or summaries.
• Organize and triage the Gmail inbox to ensure nothing important is missed.
• Convert relevant email threads into PDFs/documents and maintain orderly files in Google Drive.
• Handle "middle-work" communications (reiterate instructions, send confirmations, follow up with vendors/partners).

Accounts Payable & Invoicing Support

• Match payments with VIN numbers accurately (training provided).
• Track which checks have been received and mark them correctly.
• Line up invoices for processing and ensure documentation is complete.

Data Entry & Record Management

• Enter title data into the title company platform in the correct format.
• Maintain consistent, accurate data entry standards across systems (Salesforce familiarity is a plus).
• Follow agreed procedures to minimize rework and corrections.

Consistency, Timeliness & Follow-through

• Complete tasks within expected timeframes—even when work arrives sporadically.
• Proactively follow up with stakeholders to keep tasks moving without being prompted.
• Perform basic QA checks before submission to ensure first-pass accuracy.

Marketing Support

• Assist with Mailchimp or similar tools for occasional campaigns (if needed).
• Maintain lists and support simple sends under guidance.

Skills, Knowledge and Expertise
Required:

• Proven reliability and consistent availability M–F, 9:00 a.m.–5:00 p.m. Pacific Time (40 hours/week), with urgency on time-sensitive tasks.
• Strong attention to detail and adherence to established formats; demonstrated track record of accurate data entry.
• Experience with accounts payable or invoicing support (or ability to learn quickly with training), including check tracking and invoice preparation.
• Proactive, resourceful problem-solver with strong follow-through and vendor/partner coordination.
• Proficiency with Gmail and Google Drive; ability to learn new platforms quickly (title company platform and Salesforce training provided)
• WFH Set-Up:
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:

• Technical: Gmail and Google Drive organization, accurate data entry, basic Google Sheets/Excel, PDF creation/management, AP matching/reconciliation fundamentals, CRM data entry (Salesforce familiarity is a plus), Mailchimp basics (nice-to-have).
• Soft skills: responsiveness, ownership mentality, process discipline, excellent written communication, confidentiality, and the ability to stay focused and consistent with sporadic work inflow.

You should apply if…

• You thrive in structured, process-driven work and take pride in clean, consistent documentation.
• You enjoy handling time-sensitive tasks and keeping stakeholders informed without being asked.
• You're detail-obsessed, dependable, and comfortable switching contexts as work comes in waves.
• You learn new systems quickly and embrace clear procedures to minimize rework.

What to expect.
Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Pacific Time)

Compensation:

• $7 per hour
• No benefits package included

Benefits

FC Global is a dynamic offshore BPO company dedicated to delivering tailored digital transformation and operational solutions to clients worldwide. Our expertise spans customer service, virtual assistance, software development, and call center support, empowering businesses to enhance efficiency and scale with confidence.

As a trusted partner, we craft customized solutions aligned with client objectives, ensuring seamless execution through our skilled teams in the Philippines. With a strong focus on innovation and excellence, we help businesses stay competitive in evolving markets.

Our client in North America is looking for experienced Administrative Assistant to join their growing team who can have fun while working independently within a fast-paced, ever-so-challenging work environment. The successful candidate will be a highly organized, proactive team player who can think on their feet and communicate effectively with colleagues.

Are you looking to further your professional development in a team-oriented, collaborative environment. Do you have strong interpersonal skills and don't take yourself too seriously? Then we want to hear from you

This roll will provide comprehensive support to the President of the company, to ensure smooth scheduling and maximizing his productivity, and will be responsible for the following:

• Act as the primary point of contact, maintaining open lines of communication and managing schedules effectively.
• Coordinate complex travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
• Prepare and organize meetings, conferences, and events, including agenda development, venue selection, and logistical arrangements.
• Manage email correspondence, screen phone calls, and respond to inquiries on behalf of the executives.
• Draft and edit correspondence, reports, presentations, and other documents as required.
• Conduct research and compile data to support decision-making and strategic initiatives.
• Assist with financial management tasks, such as expense tracking, invoice processing, and budget monitoring.
• Handle confidential information with utmost discretion and maintain a high level of professionalism and integrity.
• Anticipate the needs of the executives and proactively identify opportunities to improve efficiency and effectiveness.
• Collaborate with cross-functional teams to ensure timely completion of projects and deliverables.

• Bachelor's degree in business
• Proven experience as an executive assistant, admin assistant, personal assistant, or similar role.
• Strong attention to detail and accuracy, with exceptional organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality when dealing with sensitive information.
• Flexibility and adaptability in a fast-paced, dynamic environment.

Position Title: Executive Administrative Assistant

Location: Remote

Employment Type: Full-Time

Experience Level: 3-5 Years

Company: Teamficient -

Salary Range: $800 - $1000 (Negotiable for highly experienced candidates)

Work Schedule:

• Time Range: Between 7 AM – 7 PM CST (Graveyard shift)
• Working Hours: 9 hours per day (8 working hours + 1-hour break)
• Days Off: TBD (2 days per week)

Why Join Us?

Competitive salary with potential increases based on performance

Full-time position (40 hrs/week)

Paid training & performance-based bonuses

Government-mandated benefits (SSS, PhilHealth & PAG-IBIG)

Holiday pay, overtime pay, night differential pay & 13th-month pay

Leave credits & HMO after regularization

Job Overview:

We are seeking a proactive and highly organized Executive Administrative Assistant to support our leadership team and ensure smooth operations across the firm. This role is ideal for someone who thrives in a dynamic, creative environment and can handle a variety of administrative and project-related responsibilities with professionalism and discretion.

Key Responsibilities:

• Provide high-level administrative support to executives and team leaders.
• Manage calendars, schedule meetings, and coordinate virtual events or appointments.
• Organize and maintain digital files, reports, and internal documentation.
• Prepare presentations, correspondence, and reports with attention to detail.
• Support internal communication and assist with project coordination.
• Handle confidential information with discretion and professionalism.
• Collaborate with team members and departments to ensure timely completion of tasks.
• Prioritize workload and manage deadlines independently in a remote setting.

Requirements:

• Experience in administrative or executive assistant roles.
• Strong proficiency in Microsoft Office and Google Workspace.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in handling documents and data.
• Strong written and verbal communication skills (English C1–C2 required).
• Ability to work independently and manage tasks remotely.
• Tech-savvy with the ability to learn new systems quickly.

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or related field.
• Familiarity with architectural terminology and processes is preferred.

System Requirements:

Minimum Specs:

• Operating System: Windows 11 Professional (not Home)
• Memory: 16 GB RAM
• Storage: 256/512 GB Solid State Drive (SSD)

Recommended Devices:

• Standard User: Dell Latitude 5450
• Intel Core Ultra 5-125U, 16GB RAM, 512GB SSD, Windows 11 Pro
• Dell Latitude 5450 | Dell USA
• Power User: Dell Latitude in-1
• Intel Core Ultra 7-165U, 32GB RAM, 512GB SSD, Windows 11 Pro
• Dell Latitude in-1 | Dell USA

How to Apply?

Send your resume and portfolio to or fill out this form -

This is a long-term opportunity with an amazing team that will support you in your work-from-home career

Job Types: Full-time, Permanent

Work Location: Remote

PEA License No. M

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

Company Description

Assurance Controls Technologies Co., Inc. (ACTI) is a 100% Filipino-owned corporation, established on December 28, 1999. ACTI is ISO 9001:2015 certified and is registered with the Securities and Exchange Commission. Based in San Juan City, Metro Manila, with regional offices in Davao City and Cebu City, ACTI specializes in the selling, distribution, and maintenance of medical systems, as well as being a major distributor of radiopharmaceutical products in Nuclear Medicine in the Philippines.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Manila. The Executive Administrative Assistant will be responsible for managing schedules, handling phone calls, coordinating meetings, preparing reports, and performing clerical tasks. The role also involves supporting executive staff in their administrative needs and ensuring efficient office operations.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field is preferred
• Administrative Assistance, Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Proficiency in Microsoft Word, PPT and Excel
• Ability to multitask and prioritize tasks efficiently
• Strong organizational and time-management skills
• Relevant experience in a similar role is an advantage
• Candidate must be willing to work at Greenhills, San Juan City

Minimum Requirements:

• Serve as the primary point of contact for internal and external constituencies regarding all matters related to the Hiring Manager.
• Work closely with the Hiring Manager to keep them well-informed of upcoming commitments and responsibilities, and follow up appropriately.
• Manage the Hiring Manager's calendar, which includes organizing meetings, scheduling appointments, sending reminders, and prioritizing the most sensitive matters.

Qualifications:

• At least three years of experience in an executive support role.
• Strong communication skills, both verbal and written.
• Knowledgeable in Canva or any design program or software.
• Amenable to work on-site, Ortigas Center, Mandaluyong City.

About DigiPlus Interactive Corp.

DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates GameZone, with more to come.

For more information, visit:

Job responsibilities

• Manage scheduling, meetings, and correspondence for the department.
• Assist in organizing events, training sessions, and team activities.
• Will do reports using various microsoft tools and treat data and information with confidentiality.
• Act as the first point of contact for visitors, ensuring a hospitable and professional experience.
• Maintain office supplies and coordinate with vendors as needed.
• Prepare reports, presentations, and departmental documents.
• Support team members with daily administrative tasks and special projects.
• Ensure smooth operations within the department through effective coordination and communication.
• Other task that may be assigned depending on the business needs.

Qualifications:

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 2 to 3 years exp as Executive Assistant, Department assistant or Business Assistant
• Strong interpersonal skills with a pleasing personality and a customer-friendly attitude.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office tools.
• Willing to work onsite (Paranaque)