58 Office Managers jobs in Makati City

QUALIFICATIONS:

· 3rd or 4th year student of BS in Office Administration

· With excellent interpersonal skills, multi-tasking and can work under pressure

· Proficient in Windows/ MS Office application/Excel

· On-site On the Job Training

· Willing to report at Intramuros, Manila

· One available position

Job Type: OJT (On the job training)

Contract length: 3 months

Pay: Php5, Php10,000.00 per month

Benefits:

• On-site parking

Work Location: In person

CCK specialises in the development, support, and implementation of treasury systems. CCK's Head Office is based in Perth, with offices in Sydney, Kuala Lumpur, Manila, and Jakarta.

We are seeking for an Office Administration Assistant for our CCK Philippines office in Makati City.

Position Type:Full-Time

The candidates will require:

• A graduate of any 4-year course
• A minimum 2 years of experience in office administration
• Good English communication skills, both written and oral
• A background in bookkeeping
• Proficiency in Microsoft Office applications, such as Word, Excel, Powerpoint & Outlook

The person must have the following personal traits.

• Team-oriented but also self-motivated and a self-starter
• Excellent organizational skills, i.e., time management, prioritization, etc.
• Eager to learn
• Enjoys tackling challenges

Responsibilities of the role include.

• Providing general administration support to ensure efficient office operations
• Facilitating office lease and registration requirements, such as business permit renewal, office insurance renewal, Philgeps, etc.
• Managing office expenses, including purchase of office supplies and equipment
• Maintaining bookkeeping record, issuing invoices and official receipts
• Scheduling of meetings, appointments and making travel and accommodation arrangement for consultants
• Preparing regular reports and organizing company records
• Coordination with government institutions such as BIR, SEC, etc., to obtain information and updates
• Delivery, pick-up and safekeeping of official documents
• Assisting other CCK offices with administrative tasks
• Performing other administrative tasks that maybe assigned from time to time

JOB PURPOSE

Responsible for the efficient administration of company vehicles and the effective management of drivers.

ROLES & RESPONSIBILITIES

Administration of Company Vehicles

• Observes strict implementation of car reservation guidelines.
• Handles car registration and insurance policy renewals.
• Monitors vehicles maintenance and sends to accredited repair centers / shops for appropriate service (repair / maintenance).
• Prepares / submits monthly cost allocation of expenses to all segments (salary, overtime, meals, gasoline, etc.) and orderly schedules of driver's services accurately.
• Coordinates with Accounting Department regarding weekly liquidation and replenishment of petty cash fund.

Management of Drivers

• Handles bi-weekly payment of drivers' salaries and periodic payment of SSS/PhilHealth contributions.
• Schedules annual medical check-up of drivers.

QUALIFICATIONS

• Graduate of Bachelor's degree in any 4-year course
• At least 2 years' related work experience, one year of which is in a supervisory capacity.
• Computer literate (Windows, Word, Excel).
• Technical expertise on vehicles is an advantage.

JOB PURPOSE

Responsible for the efficient administration of company vehicles and the effective management of drivers.

ROLES & RESPONSIBILITIES

Administration of Company Vehicles

• Observes strict implementation of car reservation guidelines.
• Handles car registration and insurance policy renewals.
• Monitors vehicles maintenance and sends to accredited repair centers / shops for appropriate service (repair / maintenance).
• Prepares / submits monthly cost allocation of expenses to all segments (salary, overtime, meals, gasoline, etc.) and orderly schedules of driver's services accurately.
• Coordinates with Accounting Department regarding weekly liquidation and replenishment of petty cash fund.

Management of Drivers

• Handles bi-weekly payment of drivers' salaries and periodic payment of SSS/PhilHealth contributions.
• Schedules annual medical check-up of drivers.

QUALIFICATIONS

• Graduate of Bachelor's degree in any 4-year course
• At least 2 years' related work experience, one year of which is in a supervisory capacity.
• Computer literate (Windows, Word, Excel).
• Technical expertise on vehicles is an advantage.

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

• Provides general administrative support to a department or group of professionals.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• Provides administrative information by answering questions and requests.
• Collects, assembles, and summarizes statistics and information from identified sources as directed.
• Performs tasks under general supervision.

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.

For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: click here to access or download the form. Complete the form and then email it as an attachment to You may also click here to access Conduent's ADAAA Accommodation Policy.

Job Summary:

We are seeking a reliable and detail-oriented HR & Office Administration Staff member to support day-to-day HR operations and office management activities. This role will handle administrative tasks, assist with HR functions, and ensure smooth office operations.

Key Responsibilities:

• Maintain employee records and update HR databases.
• Assist with recruitment activities, scheduling interviews, and onboarding.
• Prepare HR-related documents such as letters, contracts, and reports.
• Assist with employee engagement programs and HR compliance tasks.
• Handle office supplies inventory and coordinate with vendors.
• Support travel arrangements, meeting coordination, and office events.
• Ensure office facilities, equipment, and environment are well-maintained.
• Manage incoming/outgoing correspondence, calls, and visitors.
• Provide general administrative support to the HR and management teams.

Job Type: Full-time

Work Location: In person

The Administrative Manager is responsible for managing and supervising all administrative functions of the company to ensure efficient, secure, and compliant operations. This role covers general administration, compliance with government regulatory requirements, management of expatriate/foreign employee documentation, planning and reporting, and close coordination with key stakeholders. The position requires strong knowledge of DOLE processes, government permits, FDA and BOC regulations, and administrative planning.

Key Responsibilities

1. Administrative Operations

Oversee day-to-day office administration, facilities, supplies, and support services.

Supervise the administrative team and ensure smooth execution of tasks.

Develop and implement administrative policies, systems, and procedures to improve efficiency.

1. Compliance & Government Permits

Ensure compliance with government regulations, particularly those required by the Department of Labor and Employment (DOLE).

Process, renew, and monitor permits, licenses, and regulatory documents including:

Building Permit

Occupancy Permit

Barangay Permit

Business Permit

Sanitary Permit

Fire Certificate

Signage Permit

BIR 2303

SEC Corporation registration and GIS filing

FDA Registration of new products

Monitor renewals of:

Bureau of Customs (BOC)

FDA

SEC GIS

LTO (vehicle registration)

Insurance coverage

Mall contracts and security deposits

Fire extinguisher expiration dates

1. Expatriate/Foreign Employee Management

Handle documentation and legal requirements for expatriates and foreign employees, including:

9G Visa (BOI)

Alien Employment Permit (AEP - DOLE)

Quota, Retirement, and Tourist Visa renewals

Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure compliance.

Support expatriates in their integration by coordinating housing, visa processing, and other administrative needs.

1. Planning & Reporting

Prepare and submit periodic administrative, compliance, and operational reports to management.

Develop resource planning, budget forecasts, and performance reports.

Provide data-driven insights for management decision-making and continuous process improvement.

1. Coordination & Support

Collaborate with HR, Finance, Operations, and Customer Care teams to align administrative processes with company objectives.

Work with Customer Care and Mall Administration teams to resolve escalated concerns.

Support special projects, company expansion initiatives, and management directives.

Maintain confidentiality and integrity of company and employee records.

1. Business & Supplier Relations

Build and maintain strong relationships with mall administrators for new store openings, contract negotiations, and expansion discussions.

Schedule and attend meetings with malls to align on expansion and development plans.

Manage partnerships with suppliers and service providers, including:

Banks

Visa processing suppliers

Insurance providers

Pharmacists

Customs brokers

Real estate or condo unit brokers for expatriates

Other key vendors

Qualifications

Bachelor's degree in Business Administration, Management, or equivalent.

Minimum 5 years of experience in administrative management, preferably in cosmetics, retail, or FMCG industries.

Proven experience in handling DOLE permits, expatriate/foreign employee requirements, and regulatory compliance.

Strong organizational, leadership, and problem-solving skills.

Excellent interpersonal and communication abilities; able to effectively interact with both local and foreign employees.

Proficient in MS Office and administrative systems.

The Administrative Manager is responsible for overseeing and ensuring the smooth day-to-day operations of the clinic's administrative and support functions. This includes managing inventory and supplies, ensuring office and equipment maintenance, handling purchasing, renewing statutory and documentary requirements, and implementing systems and processes (such as PMS) that support operational efficiency and compliance.

Job Types: Full-time, Permanent

Pay: Php25, Php35,000.00 per month

Benefits:

• Company events
• Employee discount
• Health insurance
• On-site parking
• Pay raise
• Promotion to permanent employee

Work Location: In person

We are looking for a hands-on
Admin Manager
to oversee day-to-day administrative and office operations. The role focuses on ensuring smooth office functioning, coordinating property and store-related repairs, and managing basic construction and fit-out requirements. This position requires strong organizational skills, attention to detail, and the ability to work closely with different teams and external service providers.

Key Responsibilities

• Supervise and support administrative staff to ensure efficiency in daily operations.
• Manage office facilities, supplies, equipment, and vendor relationships.
• Oversee and coordinate property-related repairs, maintenance, and store fit-out projects.
• Liaise with contractors, suppliers, and service providers to ensure timely and cost-effective execution of work.
• Maintain administrative records, contracts, and documentation for compliance and reference.
• Assist in budget monitoring for office operations, property repairs, and minor projects.
• Develop and implement simple processes to improve administrative workflows.
• Ensure safe, secure, and well-maintained office and store environments.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least
  2–3 years of experience
  in office administration, facilities management, or related functions.
• Strong coordination and vendor management skills.
• Good problem-solving and organizational abilities.
• Proficient in MS Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus.
• Ability to manage multiple tasks and prioritize under minimal supervision.

What We Offer

• A stable and supportive work environment.
• Opportunity to take ownership of administrative operations.
• Exposure to both office and property/store-related projects.