180 Office Coordinator jobs in the Philippines

DAYSHIFT | Fulltime | Iloilo (On site Setup)

About the Role

We have partnered with a Sydney-based company in the construction and field operations industry in search of an Office Coordinator (Construction) who will play a critical dual role supporting both head office administration and field operations coordination.

This role ensures a seamless link between internal systems and field execution, maintaining compliance, accuracy, and communication across teams. You will support the General Manager and Field Operations Manager by managing scheduling systems, onboarding, purchasing, accounts support, and office administration. Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose. **What you'll be working on:

Scheduling & Workforce Coordination**

• Check approved quotes in Ascora and prepare for mobilisation
• Coordinate with the Field Ops Manager to determine labour needs
• Input crews into Ascora Workforce Planner (by day, site, and supervisor)
• Send job confirmations and follow up on unconfirmed responses
• Update planner in real time for changes (no-shows, early finishes, redeployments)
• Track replacements and report any conflicts

Job File, Compliance & Subcontractor Onboarding

• Create and maintain job folders (Scope, Permits, SWMS, Pre-starts, Variations, Closeout)Upload approved scopes, briefs, and compliance in Ascora.
• Verify crew licences and completion of onboarding checklists
• Administer subcontractor onboarding (licences, work rights, performance tracking).
• Issue pre-mobilisation compliance checklists and assist in document recovery.

System Data Entry & Status Updating

• Update job statuses in Ascora from Quote Approved to Ready for Invoicing.
• Log variation requests and maintain daily registers.
• Verify job completion (reports, photos, approvals) before invoicing.
• Ensure accuracy and consistency in all system updates.

Problem Solving & Issue Management

• Identify and raise issues early using the 131 method (1 issue, 3 solutions, 1 preferred outcome).
• Escalate to the Field Ops Manager when required and coordinate resolutions.
• Document and log incidents, ensuring proper closure and follow-up actions.

Procurement, Logistics & Equipment Booking

• Generate and track Purchase Orders for tools, PPE, and material.
• Coordinate with suppliers and accounts for delivery, reconciliation, and invoicing.
• Manage site logistics, time data, and equipment bookings
• Ensure all field teams are informed of delivery logistics for plant and skip bins.
• Maintain training registers, toolbox talks, and audit documentation.

What we're looking for:

• 2+ years in administration, project coordination, or construction support.
• Understanding of construction, demolition, or field service workflows.
• Experience handling multiple projects or crews simultaneously.
• Exposure to safety and compliance documentation (an advantage).
• Experience supporting process or system improvements within an organization.

Preferred Qualifications:

• Familiarity with Ascora or similar job management software.
• Proficiency in Microsoft Excel, Word, SharePoint, and other cloud-based systems.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy in documentation.
• Ability to coordinate with multiple teams and manage competing priorities.

Onsite (Makati Office): 2nd Floor, Vicente Madrigal Building Ayala Avenue, Makati City

The Office and People Coordinator is responsible for ensuring the smooth and efficient operation of the office and creating a comfortable environment for employees. This includes coordinating events and visits, assisting with planning and logistics as needed. Additionally, they will support the People department to ensure a positive experience for Payjoyers, ensuring a safe, functional, and well-being-oriented work environment.

Key responsibilities:

Participate in the full employee lifecycle: onboarding, benefits, performance, development, and offboarding.

• Assist with people management processes: ensuring compliance with local labor regulations, promoting organizational culture, wellness activities, mentoring leaders and employees, and administering payroll.
• Coordinate the daily operations of the office, ensuring the physical office space is in optimal operating condition; managing cleaning, maintenance, furniture, signage, etc.
• Manage the relationship with building management, following up on requirements such as visitor access control, biometrics, entry cards, parking, quality of service received, visitor entry protocol, etc.
• Coordinate compliance with local regulations regarding health, safety, and hygiene in local offices. Manage and create office policies, admissions, COVID-19, signage, ergonomics, etc.
• Manage strategic partners such as messaging, reception, health insurance, incentive programs, and agreements.
• Request quotes, secure the purchase and supply of supplies, food, and other items such as welcome kits, cards, uniforms, etc., controlling the inventory of office supplies, equipment, and assets; including receiving and sending invoices to suppliers and tracking payments.
• Coordinate internal events and corporate visits, including transportation and lodging logistics when required.
• Collaborate with IT and People departments to track technology assets and ensure compliance with protocols.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Knowledge of general office management, event planning, vendor management, labor law, and human resources practices.
• Strong organizational skills, including the ability to manage multiple tasks and prioritize based on urgency and meet established deadlines.
• Detail-oriented record-keeping; proactive and comfortable with problem-solving.
• Excellent interpersonal skills, empathy, and service-orientation.
• Analytical skills, experience using Excel, databases, processes, and reports, and familiarity with Google and Office applications: Gmail, Drive, etc.
• 100% on-site presence in the office to meet the needs of the team and the office itself.

Job Description:

• To monitor and coordinate activities and reports of branch offices

• To study and recommend office processes that will improve efficiency and effectiveness

• To handle administrative jobs that may be assigned

Qualification:

• College graduate, preferably in areas of accounting, business management, or finance

• Detailed oriented

• Skilled in the use of Excel

• Trustworthy

• Good in communication skill

• Pleasant personality

• Preferably with experience in office management

• Amenable to work onsite in Camarin, North Caloocan City (5 mins away from Fairview Terraces)

Job Type: Full-time

Work Location: In person

What you'll be doing

• Assist in the planning, scheduling, and coordination of project activities
• Liaise with clients, contractors, and other stakeholders to ensure effective communication and timely issue resolution
• Monitor project progress, identify potential issues, and implement corrective actions
• Maintain accurate and up-to-date project documentation, including budgets, timelines, and reports
• Collaborate with the project management team to identify and implement process improvements
• Provide administrative support, such as organizing meetings, preparing agendas, and taking minutes

What we're looking for

• Minimum 2 years of experience in a project coordination or similar role, preferably in the construction industry
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment
• Proficient in using project management software.
• Familiarity with construction processes, project management methodologies, and industry regulations
• Degree in project management, construction management, or a related field

What we offer

At QUEST-AIR TECHNOLOGY PHILS., INC.', we are committed to providing our employees with a supportive and rewarding work environment. We offer competitive salaries, opportunities for career advancement, and a range of benefits, including:

• Comprehensive health insurance
• Professional development and training programs

About us

QUEST-AIR TECHNOLOGY PHILS., INC.' is a leading provider of construction and project management services in the Philippines. We specialize in delivering high-quality projects across a range of sectors, including residential, commercial, and industrial development. Our team of dedicated professionals is committed to exceeding our clients' expectations and driving innovation in the industry.

Apply now to join our team as a Project Coordinatorand be a part of our exciting journey

At Sysdig, we believe cloud security isn't a compromise - it's a promise. From the start, our mission has been clear: to help organizations secure innovation in the cloud, the right way.

We created Falco, the open standard for cloud threat detection, and continue to lead the cloud security market with runtime insights, open innovation, and agentic Al. Creators of technology trusted by over 60% of the Fortune 500, Sysdig gives teams the real-time clarity to move fast and defend what matters most.

Culture matters here. We believe diversity fuels stronger ideas, and open dialogue drives sharper decisions. Recognized as a Best Place to Work and one of Deloitte's fastest-growing companies for the past 5 years, we're here to raise the standard for what cloud security and workplace culture should be.

If you have the passion to dig deeper, the desire to challenge convention, and the curiosity to build something better, Sysdig is the right place for you.

What You Will Do

• Reporting to the Sr. Supervisor, Human Resources you will support in organizing and coordinating the Sysdig Zaragoza office activities (supplies, meeting rooms, internal events)
• You will handle mail, documentation, and administrative tasks
• You will assist HR and Finance with tasks such as onboarding, invoice tracking, and document signing
• You will coordinate with vendors and external service providers
• You will organizing meetings, team building events, business trips, and providing logistical support

What You Will Bring With You

• Experience as an Office Coordinator or similar role
• Basic knowledge of tools such as Google Workspace, Excel, or similar
• Fluency in both in English and Spanish

What We Look For

• Availability to work part-time (50%), with the flexibility to extend hours in case of special events
• Support others and contribute to a positive office culture
• Plan, scheduling and keeping operations on track

When you join Sysdig, you can expect:

• Extra days off to prioritize your well-being
• Mental health support for you and your family through the Modern Health app
• Great compensation package

We would love for you to join us Please reach out even if your experience doesn't perfectly match the job description. We can always explore other options after starting the conversation. Your background and passion will set you apart, especially if your career path is different.

Some of our Hiring Managers are globally distributed, an English version of your CV will be appreciated.

Sysdig values a diverse workplace and encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Sysdig is an equal-opportunity employer. Sysdig does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other legally protected status.

Scope of position

The Office Coordinator is responsible for managing the front desk and ensuring smooth day-to-day operations of the office. This role involves a combination of reception duties and administrative tasks, such as handling phone calls, scheduling appointments, managing office supplies, and supporting other departments as needed.

Tasks and responsibilities

• Manage all reservations including but not limited to travel & hotel bookings.
• Manage office utilities, expenses, stationary, food & beverages and arrange purchases when necessary.
• Maintain and organize company documents, correspondence and receipts.
• Prepare monthly office expenses for approval.
• Manage and coordinate office permits, parkings, gate passes, and compliance-related requirements.
• Act as the point of contact for contractors and service providers.
• Liase with some government agencies (as needed).
• Assist in scheduling meetings, preparing agendas, and taking minutes when required.
• Handle incoming and outgoing mails or deliveries.
• Assist Area Manager with secretarial tasks.
• Responsible for ensuring product safety, authenticity, legality and quality to all our customers.
• Have a duty of care to follow all applicable QSHE and Group policies and report any type of incident immediately to their line manager.

Qualifications:

• College degree
• 1-3 years of experience in reception or administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong ability to multitask, prioritize, and manage time efficiently.
• Friendly and approachable demeanor with the ability to handle interactions with all stakeholders professionally.

• Office Coordinator

We accept

Fresh graduate

Senior high

No experience required

Willing to learn

Job Type: Full-time

Pay: Up to Php14,500.00 per month

Work Location: In person

SKILLS AND EXPERIENCE

• Graduate of any 4-year course
• Graduate of any allied course is an advantage
• At least 1 year related experience is an advantage
• Computer Literate
• Excellent Communication skills (oral and written)

MAIN ACCOUNTABILITIES

• Effective internal and external communication
• Records management and compliance documentation
• HMO coordination and service utilization management
• PhilHealth Coordination and service utilization management
• Interdepartmental coordination and claims resolution
• Accurate and timely patient data encoding

Job Type: Full-time

Pay: From Php550.00 per day

Benefits:

• Additional leave
• Company events
• Employee discount
• Free parking
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise

Work Location: In person

Job Announcement: Administrative & Office Coordinator

We are seeking a highly organized and proactive Administrative & Office Coordinator to ensure the smooth operation of our office and support daily administrative tasks. If you are detail-oriented, efficient, and thrive in a dynamic work environment, we want you to join our team

About UsWe are a German language training institute specializing in high-quality, student-centered education. Our mission is to empower learners to achieve their language goals through innovative teaching methods and personalized support. As a team, we value collaboration, professionalism, and a positive work culture that encourages both personal and professional growth.

Key Responsibilities

• Manage the daily office routines of the school, including onboarding of students, maintaining class records, and ensuring smooth and efficient operations.
• Handle incoming and outgoing calls with professionalism and courtesy.
• Oversee and organize paperwork, including filing, record-keeping, and document management.
• Coordinate and manage incoming documents, ensuring timely processing and distribution.
• Organise classrooms, training spaces, and other locations as needed.
• Support administrative tasks such as scheduling, correspondence, and maintaining office supplies.
• Act as a point of contact for internal and external communication.
• Work closely with the onboarding team to support student integration.

Requirements

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with discretion.
• A proactive and problem-solving mindset.

What We Offer

• A positive and collaborative work environment.
• Training opportunities to help you grow and develop professionally.
• Flexible work options, including hybrid arrangements.
• Flexible working hours to support work-life balance.
• A pivotal role in ensuring the efficiency and success of our office operations.

How to ApplyIf you're ready to bring structure, organization, and efficiency to our team, we'd love to hear from you Please send your CV and cover letter to with the subject line 'Administrative Office Coordinator' .

Join us and be the backbone of our office

Job Type: Full-time

Pay: From Php16,000.00 per month

Work Location: In person

Expected Start Date: 10/06/2025