1,197 Office Coordination jobs in the Philippines

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Responsible for providing assistance to the Property Manager on matters like internal communications, attendance to meetings and preparation of reports.

Specific Duties and Responsibilities:

• Prepares reports, documents, and materials needed by the Property Manager.
• Assists in coordinating with various departments and government offices for permits, licenses, taxes, and insurance.
• Receives and addresses inquiries and complaints from tenants and shoppers promptly.
• Maintains organized records, files, and property-related documents.
• Prepares materials and assists in the orientation of new tenants.
• Keeps the Property "Fact Book" updated and accurate.
• Prepares reports on repossessed leased spaces.
• Performs other duties as assigned by the Property Manager.

Qualifications:

• Bachelor's degree in business, Real Estate, Property Management, Commerce, Communication, Public Relations, or a related field.
• Relevant work experience is a plus, but fresh graduates are welcome to apply.
• Strong business math skills and attention to detail.
• Familiarity with SAP is an advantage.
• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational and communication skills.

Job Types: Full-time, Permanent

Pay: From Php18,128.00 per month

Benefits:

• Company events
• Employee discount
• Free parking
• Health insurance
• On-site parking
• Pay raise

Application Question(s):

• Are you comfortable working onsite from Monday to Friday, 9:00 AM to 6:00 PM, and occasionally on weekends if needed?
• What is your desired salary?
• If hired, how soon can you join the Company?

Work Location: In person

Job Brief

We are seeking a skilled and proactive Administrative Support Officer to provide essential assistance with client follow-ups, database management, and general administrative tasks. The role requires strong organisational skills, accuracy, and the ability to manage multiple priorities independently in a remote setting.

Responsibilities

Send client follow-up emails to complete forms, assessments, and other documentation

Maintain a professional and courteous tone in all communications

Track and record client responses and progress in the database

Update and maintain client records with accuracy and completeness

Organise and categorise data for efficient retrieval

Assist with data entry, document management, and scheduling

Collaborate with team members to support administrative needs

Respond promptly to client inquiries via email or chat

Maintain documentation for client follow-up procedures and administrative processes

Handle all client information confidentially and in line with company policy

Requirements

1–2 years' experience in an administrative or similar support role

Strong written and verbal communication skills

Excellent attention to detail and accuracy

Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)

Familiarity with Asana, Notion, or similar task management tools

Experience in the NDIS or allied health sector (preferred but not essential)

Strong organisational and time management skills

Proven ability to manage databases and maintain accurate records

Self-motivated and capable of working independently in a remote environment

Software Proficiency

Microsoft 365 (Word, Excel, Outlook, Teams)

Asana, Notion, or equivalent task management tools

CRM or database systems

Education

Qualification in Business Administration or a related field preferred

Personal Attributes

Detail-oriented and organised

Professional and courteous communicator

Reliable and proactive in task completion

Able to manage competing priorities and work independently

Salary offer range: P30,000 - P40,000 gross per month

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

About HOYA

Founded in 1941 in Tokyo, Japan, Hoya is a global med-tech company, and a leading supplier of innovative high-tech and medical products. Hoya is active in the fields of healthcare and information technology providing eyeglasses, medical endoscopes, intraocular lenses, optical lenses as well as key components for semiconductor devices, LCD panels and HDDs. With about 160 offices and subsidiaries worldwide, Hoya currently employs a multinational workforce of about 38,000 people.

Job Summary

The Administrative Assistant provides essential administrative and operational support to ensure the smooth day-to-day functioning of Hoya Group Digital offices in the Philippines, Singapore, and Japan. The role includes managing finance-related processes, supporting HR functions, and overseeing general office administration. A key aspect of the position is coordinating across the three locations to help implement and maintain standard processes, contributing to a consistent and well-organized work environment.

Key Responsibilities

1. Finance & Procurement Support

2. Process payment requests for
   third-party invoices and employee reimbursements
   , ensuring full compliance with the regulatory and procedural requirements of each legal entity

3. Monitor and track
   Ringi applications of Hoya Group Digital
   , including coordination with approvers and checkers.
4. Maintain records for
   contract and Ringi monitoring of Hoya Group Digital
   .

5. Assist in
   purchasing office supplies, equipment, and services
   , including coordination with vendors.

6. Administrative Operations

7. Arrange and manage employee travel plans, including booking flights, accommodations, and transportation. Assist in planning and executing company and employee events, including coordinating logistics, liaising with vendors, managing event budgets, preparing materials, and ensuring smooth on-site operations. Liaise with
   workspace administrators
   for office maintenance, issues, and requirements.

8. Monitor
   asset inventory
   , ensure sign-off of accountability forms, and coordinate repairs with vendors

9. Support the implementation and upkeep of standardized administrative procedures across all three office locations

10. HR Support

11. Assist in
    onboarding new hires
    , ensuring completion of checklists, tool allocation, and orientation scheduling

12. Support
    recruitment activities
    , including coordination with applicants, agencies, and interviewers.
13. Support employee engagement and training activities.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• At least 2 years of experience in administrative or office support roles.
• Strong organizational and multitasking skills.
• Strong communication skills
• Proficiency in Microsoft Office
• Finance or HR background is a plus.
• Ability to coordinate with international teams and adapt to cross-cultural work environments.

Preferred Skills

• Experience with Power Automate, Power BI, or similar tools for automating forms, reports, and workflows is highly advantageous.
• Excellent communication skills in English; knowledge of Japanese is a plus but not required.
• Detail-oriented with a proactive approach to problem-solving.

The Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.

The main goal is to provide back-office support and documentation, primarily focused on account setup and ensuring data integrity and accuracy. The role also includes support for billing-related concerns and performing ad hoc tasks as necessary.

Our ideal candidate has 2–3 years of experience in back-office support, with a background in billing, account setup, chat support, process documentation, and strong verbal and written communication skills. A team-oriented mindset is essential.

(Main tasks cover ~80% of the employee's work schedule)

• Receive connection requests and add them into the Billing System Tool daily
• Check the prospecting report daily to ensure all jobs are captured
• Verify the daily list of jobs sent to meter readers against the AMAT Tool report to ensure all jobs are captured

Customer Account Setup:

• Add assigned meter numbers for the tenancy
• Check if connections have been sent to the meter reader
• Add charges to accounts
• Update account information
• Opening and closing reads (monthly)
• ES Plus (backup)
• Respond to email inquiries (backup)

Ad Hoc Tasks:

• Word document formatting
• Freshdesk administration
• Add unallocated meters to accounts

• 2–3 years of exposure in back-office support
• Proficient in Word, Excel, Outlook
• Adept in using Google Office Tools, SharePoint, Microsoft Teams
• Basic knowledge of (skills, tools, and/or software)
• Sound decision-making and organizational skills
• Bachelor's degree in Business Administration or related field
• Exceptional English communication, both written and verbal
• Must be willing to work in Makati City, Monday to Friday, 5:00 AM – 2:00 PM

What We Offer:

• Great Place to Work–Certified Company
• Premium HMO
• Holistic employee experience
• Rewards and incentives
• Monthly engagement activities
• Career advancement opportunities
• Paid referral program

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications:

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Work Location: In person

The Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.

The main goal is to provide back-office support and documentation, primarily focused on account setup and ensuring data integrity and accuracy. The role also includes support for billing-related concerns and performing ad hoc tasks as necessary.

Our ideal candidate has 2–3 years of experience in back-office support, with a background in billing, account setup, chat support, process documentation, and strong verbal and written communication skills. A team-oriented mindset is essential.

(Main tasks cover ~80% of the employee's work schedule)

• Receive connection requests and add them into the Billing System Tool daily
• Check the prospecting report daily to ensure all jobs are captured
• Verify the daily list of jobs sent to meter readers against the AMAT Tool report to ensure all jobs are captured

Customer Account Setup:

• Add assigned meter numbers for the tenancy
• Check if connections have been sent to the meter reader
• Add charges to accounts
• Update account information
• Opening and closing reads (monthly)
• ES Plus (backup)
• Respond to email inquiries (backup)

Ad Hoc Tasks:

• Word document formatting
• Freshdesk administration
• Add unallocated meters to accounts

• 2–3 years of exposure in back-office support
• Proficient in Word, Excel, Outlook
• Adept in using Google Office Tools, SharePoint, Microsoft Teams
• Basic knowledge of (skills, tools, and/or software)
• Sound decision-making and organizational skills
• Bachelor's degree in Business Administration or related field
• Exceptional English communication, both written and verbal
• Must be willing to work in Makati City, Monday to Friday, 5:00 AM – 2:00 PM

What We Offer:

• Great Place to Work–Certified Company
• Premium HMO
• Holistic employee experience
• Rewards and incentives
• Monthly engagement activities
• Career advancement opportunities
• Paid referral program