1,167 Office Admin jobs in the Philippines

WTIH OR WTHOUR EXPERIENCE IS OKAY

Location: Ortigas pasig

JOB DESCRIPTIONS:

• Maintain a positive, empathetic, and professional attitude toward customers at all times
• Responding promptly to customer inquiries.
• Communicating with customers through various channels.
• Acknowledging and resolving customer complaints.
• Processing orders forms applications and requests
• Keeping records of customer interactions transactions comments and complaints
• Providing feedback on the efficiency of the customer service process
• Ensure customer satisfaction and provide professional customer support
• Providing introductory information to new customers
• Ensuring that customers are satisfied with products or services

QUALIFICATIONS:

• At least College Graduate of any Business Course
• with or without experience
• with experience as Office Staff is an Advantage
• with strong personality and good communication skills

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Education:

• Bachelor's (Preferred)

Work Location: In person

The Office Admin & Permitting Engineer is responsible for ensuring that all construction activities comply with local, national regulations, codes, and standards. This role involves securing necessary permits, coordinating with government agencies, and managing compliance documentation to ensure that construction projects are legally approved and executed according to the required standards.

• 4-year course graduate.
• Professional Engineer (PE) license is preferred, but mot required.
• Attention to detail and strong analytical abilities; excellent in interpersonal relationship & customer service skills.
• Willingness to travel to project sites and regulatory offices as needed.
• Willing to be assigned at Angeles City.

Job Type: Full-time

Work Location: In person

Responsibilities:

• Serve as the first point of contact for clients and service inquiries (via phone, email, or in person).
• Schedule and coordinate service appointments and technician dispatching.
• Maintain and update service records, work orders, and customer files.
• Process service requests, invoices, and purchase orders accurately and on time.
• Assist in preparing reports, documentation, and other materials as needed by the service team.
• Follow up with clients regarding service feedback and satisfaction.
• Manage inventory of service tools, equipment, and supplies; place orders when necessary.
• Support technicians with administrative needs, such as documentation, time tracking, and scheduling.
• Ensure compliance with company procedures and quality standards.
• Perform other general office duties as required (e.g., filing, scanning, data entry).

Qualifications:

• Bachelor's Degree
• Previous administrative experience, preferably in a service or technical environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM or service management software is a plus.
• Willing to start ASAP
• Amenable to work near Bridgetowne, Pasig City

Job Type: Full-time

Pay: Php17,500.00 per month

Work Location: In person

Responsibilities:

• Preparation of material requests
• Verification of goods, inventory and documents
• Encoding of documents
• Documentation, filling and reporting
• Daily, Weekly, Monthly documentation and reporting
• Monitor production timeline and progress
• Encode receipts/inventory logs to the system
• Organize, segregate and encode receipts to the system
• Help maintain supply inventory levels and negotiate deals with potential vendors
• Other tasks assigned from time to time
• Any other concerns pertaining to production department

Requirements:

• Bachelor's degree in Business/Engineering or related field
• Prior work experience related to production, logistics and inventory will be an advantage
• Background in construction and metal works is preferred
• Exceptional personal standards of honesty, integrity and professionalism
• Flexible, reliable, detail-oriented and highly organized
• Willing to do occasional field work
• Willing to work in Valenzuela City, Metro Manila

We are seeking a detail-oriented and proactive Office Administrator specializing in billing, purchase orders (POs), and purchase requests (PRs) to join our dynamic team. In this role, you will play a crucial part in managing the financial aspects of our operations, ensuring accuracy and compliance while providing exceptional support to our clients and vendors.

Key Responsibilities:

• Oversee the billing process for goods and services, ensuring timely and accurate invoicing.
• Assist clients with budget forecasting and financial outlook analysis, including variance reports.
• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.
• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.
• Coordinate with vendors and clients to provide regular billing updates and address inquiries.
• Maintain accurate records of all billing activities and update budget trackers as necessary.
• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.
• Perform additional administrative duties as required to support office operations.

Qualifications:

• Proven experience in billing, procurement, or office administration.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and financial software.
• Ability to manage multiple tasks and prioritize effectively.

Roles

• Acts as the central point of contact for staff, clients, and management.
• Ensures the smooth day-to-day operations of the office.
• Provides administrative and clerical support to various departments.
• Maintains office efficiency through proper coordination and organization.

Responsibilities

Administrative Support

• Manage phone calls, emails, and correspondence.
• Prepare reports.
• Schedule and coordinate meetings and appointments.

Office Management

• Maintain office supplies and equipment.
• Oversee filing systems (digital and physical).
• Ensure the office is clean, organized, and well-maintained.

Financial & Record Keeping

• Assist in budget preparation and expense tracking.
• Process invoices, receipts, and reimbursements.
• Maintain accurate records and databases.

HR & Staff Support

• Assist with onboarding new employees.
• Maintain attendance and leave records.
• Support staff with administrative requests.

Communication & Coordination

• Liaise between management and employees.
• Handle inquiries and provide information when needed.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php13, Php18,000.00 per month

Benefits:

• Company events
• On-site parking
• Pay raise

Ability to commute/relocate:

• Mandaue City: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

Role: Office Admin

Company: TNA Travel and Tours Philippines Inc.

Location: Onsite work at Marikina City, Metro Manila

Schedule: Monday-Friday, 8AM-5PM (8 hours shift)

About Us:

TNA Travel And Tours, Philippines Inc. (Travel Now Asia Tours) is a duly established travel company since 2009. Passionate about travel, we've turned our love into a business that shares our enthusiasm with clients. Our goal is to make travel accessible by offering world-class quality packages and affordable services.

Job Summary:

We are seeking a detail-oriented and proactive Office Administrator to manage essential administrative tasks, ensuring smooth day-to-day operations. The ideal candidate will handle documentation, billing, purchasing, payments, and client interactions while also assisting with basic marketing materials using Canva.

Key Responsibilities:

Administrative & Documentation

• Prepare and manage documentation, including vouchers and booking confirmations.
• Maintain organized records of company transactions and office files.
• Assist in preparing reports and tracking administrative expenses.

Billing & Finance

• Process and issue sales invoices and receipts.
• Handle payments for hotels, suppliers, and utility bills.
• Deposit payments and maintain accurate financial records.

Purchasing & Inventory Management

• Procure office supplies and maintain inventory levels.
• Coordinate and prepare travel kits for clients as needed.

Client Support

• Attend to walk-in clients and assist with inquiries or requests.
• Provide basic customer service and ensure a professional office environment.

Marketing & Design

• Edit and create simple publicity materials (pubmats) using Canva.
• Assist with minor design tasks for company announcements and promotional content.

Qualifications & Skills:

• 1-3 years previous experience in an administrative or office support role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel) and Canva for design tasks.
• Basic knowledge of financial transactions and billing processes.
• Good communication and interpersonal skills in Filipino and English.
• High attention to detail and ability to handle confidential information.

Preferred Qualifications:

• Familiarity with bookkeeping or financial tasks is a plus.
• Customer service experience is an advantage.

Perks & Benefits:

• Opportunity to travel for work.
• Meal and transportation allowance.
• Training and development opportunities.
• Be part of a dynamic and travel-loving team

Join us and help travelers explore the world with ease

How to Apply: Send your resume and a short cover letter to with (Office Admin - Your Name) as the email subject

Job Type: Full-time

Pay: Php15,000.00 per month

Benefits:

• Paid training

Application Question(s):

• When are you available to start?

Experience:

• Administrative: 1 year (Required)

Location:

• Marikina (Preferred)

Willingness to travel:

• 100% (Required)

Work Location: In person

Application Deadline: 03/14/2025

Expected Start Date: 03/17/2025

Job Title: Facilities Coordinator - CBRE Integrated Facilities Management (Internal Title)

Location: Mandaluyong City

Company: CBRE

About Us:

CBRE is a global leader in real estate services, providing integrated facilities management solutions to enhance client operations. We are seeking a dedicated Facilities Coordinator to join our dynamic team, specifically for a Business Process Outsourcing (BPO) client.

Job Summary:

As a Facilities Coordinator, you will play a pivotal role in ensuring the smooth operation of our client's office facilities. You will be responsible for maintaining a safe, efficient, and comfortable office workplace for our BPO client, enhancing their productivity and satisfaction.

Key Responsibilities:

Facility Management: Oversee daily operations of the office, ensuring that all facilities are clean, safe, and well-maintained. Coordinate with vendors for maintenance and repairs.

Space Planning: Assist in optimizing office layouts and workspaces to accommodate staff needs and enhance operational efficiency.

Health & Safety: Implement and monitor health and safety protocols, conducting regular inspections and addressing any compliance issues.

Office Supplies Management: Manage inventory and procurement of office supplies, ensuring availability while adhering to budget guidelines.

Event Coordination: Organize and support internal events, meetings, and training sessions, ensuring all logistical needs are met.

Client Liaison: Serve as the primary point of contact for the BPO client regarding facility-related inquiries and issues, fostering strong relationships.

Reporting: Maintain accurate records and prepare reports on facility operations, maintenance activities, and budget expenditures.

Qualifications:

Bachelor's degree in Facilities Management, Business Administration, or related field preferred.

Proven experience in facilities management or a related role, ideally in a corporate or BPO environment is preferred but not required.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office Suite and facilities management software.

Basic user level proficiency in facilities management software is required.

Why Join Us?

At CBRE, we value our employees and offer competitive salaries, comprehensive benefits, and opportunities for professional growth. Be part of a team that is committed to excellence and innovation in facilities management

Join CBRE and make a significant impact on our BPO client's workplace experience

We're looking for a highly organized and proactive office administrator to help us manage the daily operations of our office and production environment. In this role, you'll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. If you're someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we'd love to hear from you.

Job Responsibilities and Tasks:

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Act as the primary liaison between teams, vendors, and external partners.
• Organize schedules, team meetings, and events, both in-office and virtually.
• Manage office supplies and equipment, ensuring everything runs smoothly for hybrid staff.
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records, including invoices, contracts, and employee documentation.
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.

Skills and Qualifications:

• Proven experience in office administration, executive assistance, or related roles.
• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
• Excellent verbal and written communication skills to foster collaboration in a hybrid environment.
• A proactive mindset with a strong focus on inclusivity and creating a positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.
• A high school diploma or equivalent is required; an associate or bachelor's degree in a related field is preferred.