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The Registration Specialist, Global Meetings & Events oversees the strategic planning and seamless execution of logistics for more than 300 meetings and events annually across the Firm. These events vary in size and scope, collectively generating approximately 50,000 attendee registrations each year.

A critical component of each event is the registration and guestroom management process, which plays a pivotal role in ensuring a successful attendee experience. This role is responsible for coordinating and managing attendee registration, hotel reservations, and contractual guestroom blocks for multiple in-person Firm events globally and concurrently, utilizing EventsAir, the Firm's registration platform.

The individual must work shift hours from 10:00 am to 7:00 pm (Manila time). High demand periods will require extended hours which may include early mornings and or late evenings

Main responsibilities:

Registration Management:

• Develop and manage multiple online registration sites for meetings and events
• Customize registration sites based on event requirements
• Monitor registration activity and provide regular updates to stakeholders
• Respond to attendee inquiries and provide support throughout the registration process
• Check and maintain accurate attendee data and generate reports as needed
• Coordinate on-site registration logistics, including check-in processes and badge production
• Provide final registration data and analysis for post-event reporting

Hotel Guestroom Management:

• Manage hotel room blocks and monitor pickup to avoid attrition
• Coordinate rooming lists, updates and special requests with hotel contacts regularly
• Track and reconcile hotel reservations, ensuring accuracy and timely updates
• Communicate hotel policies and deadlines to attendees and internal teams
• Assist with post-event reconciliation and reporting, including review of final hotel invoices

Collaboration & Communication:

• Work closely with meeting planners, hotels, and internal departments to ensure alignment on all event needs
• Support the broader meetings team with administrative tasks and logistics as needed
• Maintain clear documentation and timelines for all assigned projects

Skills and experience:

Experience/Education:

• College Degree (meeting planning or marketing degree a plus)
• Some strategic meeting & event management experience
• Experience working in a law Firm, professional service Firm, corporate environment, or hotel

Hotel & Hospitality Industry Experience:

• Proven hotel and hospitality industry expertise through various associations, and passionate about continuing to educate yourself on the industry outside of the daily work at the Firm
• Experience working with hotel contracts and room block management is preferred

Organizational & Accuracy Skills:

• Highly organized with strong coordinator project management skills and demonstrated ability to handle multiple projects and deadlines simultaneously
• Outstanding accuracy skills and strong attention to detail

Time Management Skills:

• Excellent time management skills
• Able to multitask, analyze and manage multiple ongoing projects

Interpersonal & Communication Skills:

• Excellent people management and interpersonal skills to successfully coordinate key relationships and projects across an organization
• Exceptional spoken and written English communication skills with prescribed business etiquette at both personal and electronic levels in a multi-cultural, multi-level environment, both internally and externally

Work Ethic:

• Confident, diplomatic, mature with sound judgment and a strong sense of responsibility to deliver against set objectives
• Confident, pleasant disposition, positive attitude, even during stressful times. High demand periods will require extended hours, which may include early mornings and or late evenings

Budget Management:

• Basic budget and financial management skills for meetings and events

Negotiation Experience:

• Able to negotiate simple contracts and orders, as well as implement the terms of contracts

Autonomy:

• Can work independently

Teamwork

• Able to work effectively with team members (directly in-person and remotely) and instrumental in assisting the Director and Manager in promoting a "one team" environment

Problem Solving/Conflict Management:

• Basic to intermediate ability to manage conflict with diplomacy and credibility
• Able to make effective recommendations for decisions and judgment calls, and can provide creative and innovative solutions

Analytical & Problem Solving Expertise:

• Is required to make simple judgement based on previous experience, and can react quickly to resolve issues

Business Structure Know-How:

• Has experience working in a hotel, law, or business environment and can move projects along or adjust to the needs of the organization
• Flexible and understanding that some responsibilities of this position may change to meet the needs of the meeting or department

Technology:

• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Proficient in event registration platforms (e.g., EventsAir, Cvent, Aventri, or similar)
• Has enthusiasm for keeping up with technology and bringing ideas to the Managers on how to improve meetings with technology

Reports to: Event Manager, Global Meetings & Events; Senior Manager, Global Meetings & Events; Associate Director, Global Meetings & Events

Position Type: Specialist

Development Framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation - to fulfill their professional aspirations with us.  We are committed to ensuring an inclusive and accessible experience for all candidates.

MEETING & EVENTS COORDINATOR

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of BEST among BPO companies worldwide.

WHAT IS A/AN MEETING & EVENTS COORDINATOR?

The Meeting & Events Coordinator plays a key role in supporting global Account Managers by ensuring seamless execution of branded merchandise programs across multiple markets. This position requires strong coordination, organization, and communication skills to manage product sourcing, quoting, order processing, and delivery tracking while meeting the unique needs of international clients.

Meeting & Events Coordinator's operate behind the scenes but have visibility into client needs, brand strategy, and service expectations. They collaborate closely with vendors, internal teams, and account managers to drive profitability, maintain high service levels, and deliver best-in-class branded merchandise solutions across BDA's global operations. This role is ideal for detail-oriented and highly creative professionals with experience in sales support, purchasing, merchandising, or account coordination who thrive in a fast-paced, international business environment. Additionally, BDA is seeking candidates who are eager to develop their careers with us and have aspirations to eventually transition into the sales team. This position offers a clear pathway for growth and advancement within our organization.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

• Collaborate with global Account Managers to source, price, and present merchandise options to clients across different regions.
• Research and recommend customized branded merchandise solutions aligned with brand strategy and client objectives
• Prepare and manage sales proposals, quotations, and cost analysis reports.

Order Management & Coordination

• Process and track global orders from initial request to final delivery, ensuring all details are accurate.
• Liaise with regional and international vendors to negotiate pricing, timelines, and product quality.
• Monitor and follow up on shipments, proactively addressing potential delays and logistical challenges.

Reporting & Data Management

• Maintain order status reports, sales records, and inventory tracking for multiple markets.
• Use Excel (Pivot Tables, VLOOKUP, etc.) to analyze order trends, profitability, and operational efficiency.
• Provide regular updates to Account Managers and leadership on order progress, challenges, and client feedback.

Collaboration & Problem-Solving

• Work with cross-functional teams, including sales, production, creative services, finance, and warehouse operations, to ensure seamless execution.
• Identify potential risks and proactively troubleshoot order fulfillment, vendor management, and client satisfaction issues.
• Adapt to changing priorities and market demands while maintaining high service standards across multiple global accounts.

WHAT ARE WE LOOKING FOR?

• 2+ years of experience in sales or sales coordination.
• EXPERIENCE in EVENT MANAGEMENT or EVENTS COORDINATION
• 2+ years of experience in account management, or purchasing, preferably in BPO, e-commerce, retail, or merchandising industries.
• Experience in customer service, vendor negotiation, or procurement is a plus.
• Ability to communicate effectively with clients, vendors, and internal teams across different time zones and regions.
• Strong analytical and organizational skills with high attention to detail.
• Proficiency with industry tools, including Microsoft Suite (Excel, PowerPoint, Outlook, Teams), Salesforce, Oracle EBS, Smartsheet, Canva and other relevant tools is highly preferred.
• Proficient in creating reports and presentations.
• Project management skills – ability to handle multiple orders, deadlines, and priorities efficiently.
• Knowledge of branded merchandise, promotional products, or supply chain management is an advantage.
• Bachelor's degree in business, Marketing, or a related field preferred but not required

• Lead team members to deliver an industry-leading reservation, loyalty program and service recovery solution for all contacts.
• Demonstrating brand knowledge, brand passion and brand pride. (IHG BrandHearted behaviors).
• Ensure employees are delivering a consistent brand experience at every customer touch-point.
• Proactively plan, prepare and deliver inspiring coaching conversations and team meetings with a focus on accountability for behaviors that drive results and creating a great guest experience that maximizes revenue delivery.
• Engage team and create a high-performance culture. Responsible for the care, resolution and escalation of employee issues for assigned teams. Manage attendance, schedule compliance and efficiency metrics.
• Drive sales and revenue accountability among all teams through the performance management cycle.
• Support employees in their learning and career development.
• Leverage learning and development resources.
• Lead and participate in company initiatives and events. Take ownership of own personal development.
• Champion change of all continuous improvement initiatives in GSSC.
• Hire and onboard new team members with a focus on ensuring the right people are in place to deliver on the IHG Vision.
• Understand and consider the impact of own actions on self and others (colleagues, guests, and hotels, etc.).
• Support and demonstrate IHG's company values, leadership competencies and ways of working.

Experience

• 4 to 7 years progressive work related experience in a Contact Center, sales, or customer service environment as well as demonstrated proficiency in multiple disciplines/processes related to the position. Previous coaching experience preferred.
• Technical Skills and Knowledge
• Strong coaching and motivational skills with an emphasis on Leading and Developing others and Championing Change;
• Ability to handle difficult conversations and situations;
• Excellent organizational and planning skills; ability to prioritize and organize effectively and delegate tasks where necessary;
• Strong communication skills - a high level of listening, written, verbal and presentation skills;
• Demonstrate empathy, self-awareness, cultural sensitivity;
• Strong web-based navigation skills; good working knowledge of Word, Excel, PowerPoint, Gmail and other relevant systems; ability to adapt to new technology.
• Aptitude for interacting with all levels of staff and internal and external business partners using collaboration and influencing skills.
• Demonstrated knowledge of Sales Processes and Techniques

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

MEETING & EVENTS COORDINATOR

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of BEST among BPO companies worldwide.

WHAT IS A/AN MEETING & EVENTS COORDINATOR?

The Meeting & Events Coordinator plays a key role in supporting global Account Managers by ensuring seamless execution of branded merchandise programs across multiple markets. This position requires strong coordination, organization, and communication skills to manage product sourcing, quoting, order processing, and delivery tracking while meeting the unique needs of international clients.

Meeting & Events Coordinator's operate behind the scenes but have visibility into client needs, brand strategy, and service expectations. They collaborate closely with vendors, internal teams, and account managers to drive profitability, maintain high service levels, and deliver best-in-class branded merchandise solutions across BDA's global operations. This role is ideal for detail-oriented and highly creative professionals with experience in sales support, purchasing, merchandising, or account coordination who thrive in a fast-paced, international business environment. Additionally, BDA is seeking candidates who are eager to develop their careers with us and have aspirations to eventually transition into the sales team. This position offers a clear pathway for growth and advancement within our organization.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

• Collaborate with global Account Managers to source, price, and present merchandise options to clients across different regions.
• Research and recommend customized branded merchandise solutions aligned with brand strategy and client objectives
• Prepare and manage sales proposals, quotations, and cost analysis reports.

Order Management & Coordination

• Process and track global orders from initial request to final delivery, ensuring all details are accurate.
• Liaise with regional and international vendors to negotiate pricing, timelines, and product quality.
• Monitor and follow up on shipments, proactively addressing potential delays and logistical challenges.

Reporting & Data Management

• Maintain order status reports, sales records, and inventory tracking for multiple markets.
• Use Excel (Pivot Tables, VLOOKUP, etc.) to analyze order trends, profitability, and operational efficiency.
• Provide regular updates to Account Managers and leadership on order progress, challenges, and client feedback.

Collaboration & Problem-Solving

• Work with cross-functional teams, including sales, production, creative services, finance, and warehouse operations, to ensure seamless execution.
• Identify potential risks and proactively troubleshoot order fulfillment, vendor management, and client satisfaction issues.
• Adapt to changing priorities and market demands while maintaining high service standards across multiple global accounts.

WHAT ARE WE LOOKING FOR?

• 2+ years of experience in sales or sales coordination.
• EXPERIENCE in EVENT MANAGEMENT or EVENTS COORDINATION
• 2+ years of experience in account management, or purchasing, preferably in BPO, e-commerce, retail, or merchandising industries.
• Experience in customer service, vendor negotiation, or procurement is a plus.
• Ability to communicate effectively with clients, vendors, and internal teams across different time zones and regions.
• Strong analytical and organizational skills with high attention to detail.
• Proficiency with industry tools, including Microsoft Suite (Excel, PowerPoint, Outlook, Teams), Salesforce, Oracle EBS, Smartsheet, Canva and other relevant tools is highly preferred.
• Proficient in creating reports and presentations.
• Project management skills – ability to handle multiple orders, deadlines, and priorities efficiently.
• Knowledge of branded merchandise, promotional products, or supply chain management is an advantage.
• Bachelor's degree in business, Marketing, or a related field preferred but not required

Job Type: Full-time

Pay: Php40, Php45,000.00 per month

Benefits:

• Paid training

Work Location: In person

Role : Administrative Assistant - Work From Home - National Capital Region Quezon

About Ad On Group:

We are a well-established, international company that provides Outsourced staff. With well over 200 staff alone based in our modern offices in Cagayan De Oro we are expanding, and with that comes exciting opportunities for the right person.

We value our culture and only employ the very best people, with amazing attitudes. We are fun, flexible and truly the destination employer in the Philippines. With our expansion, we are looking for great people in the Manila and Cebu regions. Come and be a part of something very special. If you have a positive, can-do attitude….then come join us Check out and be blown away

As an Administrative Assistant, you will perform a variety of assigned tasks and deliver high-quality work under minimal supervision. Work could include, but is not limited to, data entry, customer service, email management, mixed media marketing, basic accounts, both verbal and written communications.

Responsibilities and Tasks, including but not limited to:

• Administrative Support: Execute various administrative duties, aid daily operations, and respond to emails. Collaborate to achieve objectives and maintain open communication with clients and teams.
• Data Management: Perform data entry, process information, and maintain databases. Utilize CRM software for data sorting, filtering, and updates.
• Project Coordination: Assists in project planning, resource allocation, and scheduling. Coordinate with internal and external teams for project execution. Track project milestones, prepare reports, and manage budgets.
• Compliance and Software Use: Follow company rules and maintain strict confidentiality. Diligently use required software and tools.
• Marketing : General marketing tasks may be required such as social media posts, maintain various platforms, campaign planning, execution, and optimization. Report and analyze campaign results.

Job Requirements :

• Proficient in online tools such as Microsoft Office, Google Docs, and Sheets.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent time management and multitasking abilities with a focus on prioritization.
• Strong attention to detail and problem-solving skills.
• Solid organizational skills.
• Excellent written and verbal communication skills in English.
• Confident in direct communication with clients and customers.
• Self-motivated and capable of working independently with complex procedures and guidelines.
• Adheres to the highest standards of ethics, confidentiality, and professionalism.
• Preferably holds a bachelor's degree in Business Management/Marketing or a related field.
• Experience in digital marketing
• Collaborative team player.
• Experience with content creation
• Willingness to learn new products and processes.
• Understanding or experience in SEO, SEM, Google Ads, and Facebook is advantageous but not required.

Benefits: Competitive salary, incentives and bonus structures, 13th month salary, Work from Home, health insurance, tenure related extra leave entitlements, professional development opportunities, upskilling, future leadership positions, company conferences and events. While the role is Work From Home, we also have modern state of the art offices in CDO with lovely staff amenities.

Salary Range

Salary commensurate with skills,experience and location ( starting at 20,000 php per month)

Note: This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of duties and responsibilities.

Job Type: Full-time

Work Location: Remote

Job Type: Full-time

Pay: From Php20,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Admin Assistant: 3 years (Required)
• Computer Literacy: 5 years (Required)
• Digital marketing: 2 years (Preferred)

Language:

• English (Required)

Location:

• Quezon City (Required)

Work Location: Remote

1. Graduate of any 4-year course
2. Proficient in using MS tools
3. With good organization skills
4. Must have good written and communication skills
5. Must know how to multi-task

Duties and Responsibilities

1. Maintain accurate records of all information related of the project
2. Facilitate, report, and analyze project documents
3. Monitor and track project progress

Job Title: Administrative Assistant

Location:
BGC Taguig Philippines (on-site)

Job Type:
Full-Time

About Us:
Wizard IT is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments.

Role Overview:
As an Administrative Assistant at Wizard IT, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively. Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks.

Responsibilities:

• Prepare and edit documents, reports, and presentations. Maintain filing systems and ensure data accuracy.
• Handle sensitive information with discretion and maintain confidentiality at all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.
• Manage calendars, schedule meetings, and coordinate appointments for IT team members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.
• Assist in the preparation of IT monthly reports.
• Provide administrative support for IT projects, including scheduling meetings, distributing information, and tracking progress.
• Assist with the coordination of project-related activities and deliverables.
• Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files.
• Conduct research for different projects, including LinkedIn prospecting and adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.
• Create, schedule, and publish engaging content on various social media platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.
• Assist various departments with administrative tasks, such as data entry, research, and project support.
• Make travel arrangements for staff members, including booking flights, hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.
• Assist in the planning and execution of company events, including coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized.
• Answer and direct phone calls, manage correspondence, and greet visitors.
• Organize meetings, appointments, and travel arrangements for staff members. Coordinate office events and activities.
• Assist clients and visitors, address inquiries, and provide information as needed.
• Handle basic bookkeeping tasks, process invoices, and manage expense reports
• Monitor and order office supplies, ensuring the office is well-stocked and organized.

Requirements:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in CRM, reporting and data filter.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is preferred.

Benefits:

• Be part of a dynamic and innovative team at the forefront of IT.
• Work on challenging and impactful projects that make a difference
• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and supportive work environment

Location:

BGC Taguig Philippines (On-site)

Working Hours:

Full-time: Midshift and Graveyard Shift (UK and US Time)

Monday to Friday

Job Summary:

As an Administrative Assistant, you will play a crucial role in our day-to-day operations by providing administrative support to customers and instructors. Also, it is important to ensure the smooth functioning of the studio. Your organizational skills, attention to detail, and ability to handle multiple tasks will be essential to your success in this role.

Key Responsibilities:

• Office Organization: Maintain a well-organized and efficient office environment, including managing office supplies, equipment, and files.
• Calendar Management: Assist in scheduling appointments, meetings, and conferences, and coordinate other engagements.
• Communication: Handle incoming calls, emails, and inquiries, and relay messages accurately.
• Documentation: Prepare and proofread documents, reports, and presentations as needed.
• Data Entry: Enter and update data in our systems and databases with a high level of accuracy.
• Meeting Support: Arrange meeting logistics, including room setup, materials, and catering.
• Client and Visitor Interaction: Greet clients and visitors warmly and provide assistance as needed.
• Team Collaboration: Collaborate with instructors to support their administrative needs.
• Problem Solving: Identify and resolve administrative issues promptly and efficiently.
• Confidentiality: Maintain strict confidentiality of sensitive information and documents.
• Additional Tasks: Perform other administrative tasks and projects as assigned.

Qualifications:

• Preferably College Graduate
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.
• Positive attitude, strong work ethic, and a willingness to learn.
• Flexibility to adapt to changing priorities and multitask effectively.