120 Managing Correspondence jobs in the Philippines

【Responsibilities】

・Oversee office administration, including general affairs, HR, accounting, and secretarial tasks

・Support Japanese expatriates and visitors with travel, logistics, and office coordination

・Assist with payroll processing, compliance reporting, and labor law requirements

・Manage confidential information with professionalism and discretion

・Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)

・Prepare and maintain reports, records, and documentation for smooth office operations

・Contribute to procedures and requirements related to the future local incorporation of the office

MUST】

・Proven experience in administration, HR, payroll, accounting, secretarial support, or office management

・Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements

・Strong organizational skills with the ability to handle confidential information responsibly

・Proactive and independent, with the ability to drive tasks without constant supervision

・Effective communication skills in English and Filipino

・Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Qualifications:

• Currently pursuing Business Administration or related field.
• Willing to report in Cebu Office.
• Responsible for managing and coordinating office operations, ensuring smooth workflow, and supporting teams or executives with tasks such as scheduling, documentation, communication, and data management.

Job responsibilities:

• Office Management: Organizing files, managing supplies, and maintaining office systems.
• Scheduling: Coordinating meetings, appointments, and travel arrangements.
• Communication: Handling phone calls, emails, and correspondence on behalf of teams or executives.
• Documentation: Preparing reports, presentations, and maintaining records.
• Data Entry & Management: Updating databases, spreadsheets, and filing systems.
• Support Services: Assisting departments like operations with administrative tasks.

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for al walk-in clients, assist, and greet them.
• Assisting with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry,
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

• 909 Gregorio Araneta Ave., Sto. Domingo, Quezon City (Quadrotiles Bldg)

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

Pay: Php22,000.00 per month

Benefits:

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work Location: In person

Qualification

• Bachelor's degree in Architecture
• Experience in administrative or campus management, ideally in education

Required Skills

• Administrative oversight and safety compliance
• Strategic leadership and operational planning
• Environmental sustainability initiatives
• Infrastructure maintenance and development
• Resource allocation and budget management
• Proven supervisory or leadership experience

• Assist management with daily tasks
• Prepare reports, maintain records, and ensure that important documents are organized and accessible
• Use statistical methods to analyze data from reports and create visual representations of data findings

QUALIFICATIONS:

• Graduate of Business-related course
• Experience in the relevant field is a must
• With good critical thinking and statistical analysis skills
• Preferably knowledgeable in using statistic related software

Job Type: Full-time

Benefits:

• Paid training

Work Location: In person

URGENT HIRING

Training and Marketing Professionals, Inc. (TMPI) is looking for a Administrative Support - Hybrid Work Set-Up

Job Responsibilities

• To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents. This initiative will cover records of 508 employees across 19 functions and aims to strengthen operational integrity, reduce audit risks, and free up PX resources for strategic priorities.

SKILLS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

HOW TO APPLY?

Please submit your updated resume via email: or

Email Subject Format: Administrative Support Applicant: Last Name, First Name

Job Type: Fixed term

Contract length: 6 months

Pay: Php25, Php27,000.00 per month

Benefits:

• Company Christmas gift
• Company events

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to start ASAP?

Education:

• Bachelor's (Required)

Experience:

• handling government services: 1 year (Preferred)
• HR Admin: 1 year (Preferred)
• Handling labor laws and company policies: 1 year (Required)
• Admin Support: 1 year (Preferred)
• Document handling, archiving, or compliance work: 1 year (Required)
• Microsoft Office and document scanning tools: 1 year (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person

Job Title: Administrative Support with Graphic Design Experience

Location: Remote

Job Type: Full-Time

Job Summary

We are seeking a versatile and detail-oriented Administrative Support professional with graphic design experience to provide organizational assistance while contributing to creative projects. The ideal candidate is highly organized, tech-savvy, and possesses the creative flair to produce visually appealing designs that align with brand standards.

Key Responsibilities

Administrative Support:

• Provide day-to-day administrative assistance, including managing emails, scheduling meetings, and organizing files.
• Maintain and update records, spreadsheets, and databases.
• Assist in preparing reports, presentations, and documentation.
• Coordinate and communicate with team members and external stakeholders.
• Monitor project timelines, ensuring tasks are completed on schedule.
• Perform other administrative tasks as required to support the team.

Graphic Design:

• Design visually engaging graphics for marketing materials, social media posts, presentations, and internal documents.
• Collaborate with marketing and content teams to ensure brand consistency across all designs.
• Edit and refine existing designs based on feedback.
• Create and manage templates for recurring design needs.
• Stay updated on design trends and suggest improvements to creative workflows.

Qualifications and Skills

• Proven experience in an administrative support role.
• Strong graphic design skills with proficiency in tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to work independently in a remote setting with minimal supervision.
• Familiarity with project management tools (e.g., Asana, Trello, or ) is a plus.
• Basic knowledge of social media platforms and content creation is desirable.

Preferred Skills

• Experience with video editing tools (e.g., Adobe Premiere, Final Cut Pro) is a bonus.
• Familiarity with CRM systems and email marketing tools.
• Background in marketing or creative industries.