2,398 Management Assistant jobs in the Philippines

Job responsibilities:

• Assist internal teams in preparing units for turnover to clients
• Manage and address owners' warranty concerns promptly and professionally
• Maintain and upkeep unturned-over and inventory units to ensure readiness
• Facilitate clearing and turnover of Ready for Occupancy (RFO) units
• Monitor and coordinate activities across 4 ongoing projects in Cavite South
• Collaborate with project team members, subcontractors, and clients to ensure smooth project execution
• Perform fieldwork as necessary to support project progress and quality assurance
• Provide timely updates and reports to the team

Qualification:

• Bachelor's degree in Civil Engineering or a related discipline
• Experience in punch listing, defect identification, and quality control in real estate or construction projects
• Strong communication and coordination skills to effectively work with clients, subcontractors, and project teams
• Ability to work independently as well as collaboratively within a team environment
• Willingness to conduct fieldwork and site visits regularly
• Must be open to working as part of an agency

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Paid training

Work Location: In person

Key Duties:

• Manage the Executive's schedule, meetings, and travel arrangements.
• Handle correspondence, reports, and confidential documents.
• Assist with personal errands and administrative tasks.
• Oversee leasing, tenant relations, and lease documentation.
• Coordinate maintenance, repairs, and property inspections.
• Manage property records, bills, and contract renewals.

Job Type: Full-time

Pay: From Php15,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

EDUCATION:

1. Bachelor's Degree in Property Management. Business Administration or related field.

EXPERIENCE:

1. Fresh Graduate

SKILLS:

1. Time management skills.

2. Excellent communication and interpersonal skills.

3. Attention to details.

4. Basic knowledge in MS Office suite and project management software.

Knowledge of local real estate regulations and practices.

Job description:

• Ensure proper maintenance and monitoring of units.
• Facilitate communication with tenants and compile reports on unit-related concerns.
• Facilitate repairs and inspect units for damages.
• Creating monthly reports
• conduct site visits to property buildings.
• Will be supervising Maintenance technicians.

Candidate Qualifications

• Preferably with work experience in real estate, property management, or a related field.
• Accepting candidates with a bachelor's degree; preference will be given to those with qualifications in office administration, property management, or similar disciplines.
• A strong background in customer service is highly valued.
• Proficient in MS Office and Google Workspace applications.
• Demonstrated willingness to learn, with the ability to adapt to administrative and field tasks.
• Knowledgeable in (plumbing, repair, maintenance)
• Excellent verbal and written communication skills in English and Tagalog.
• Willing to be assigned in Parañaque City
• CAN START ASAP

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance

Work Location: In person

• Conducts physical inventory of Fixed Assets, Machineries, Supplies, and Materials.
• Responsible for the issuance/delivery of supplies/materials to the departments/employees concerned/end users.
• Responsible for the storage and monitoring of confiscated items, donated items, collaterals and lost and found.
• Monitor, control and records movement of fixed assets.

Qualifications:

• Graduate of any Business Management course
• At least (1) year of experience on the same field
• Can work with minimum supervision
• Must be computer literate

Position Overview:

The Facilities Management Admin/Assistant supports the Facilities Management Supervisor in ensuring that the centers and offices are well-maintained, safe, and fully operational. This role involves a combination of administrative tasks, coordination of maintenance activities, and direct involvement in minor repairs and upkeep.

Key Responsibilities:

• Prepare and maintain accurate records & proper documentation related to Housekeeping and Facilities Management process.
• Regular reporting on both Housekeeping and Property Maintenance manning, facilities performance, activities, and other concerns for Management review.
• Oversee and coordinate the condition of the centers particularly the fixtures and furniture, amenities, and equipment, including the HVAC systems.
• Conduct center visit for inspection.

Qualifications:

• Bachelor's Degree in Business Administration or any related field.
• Minimum of (1) year relevant experience with focus on facilities management, housekeeping, and administrative functions.
• With technical maintenance skills related to facilities and property management.
• Housekeeping and facilities management certification is an advantage but not required.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, able to interact effectively with employees at all levels.
• Proficiency in Microsoft Office applications.
• Must be amenable to work onsite in Makati.

Position: Property Management Assistant

Company: NEXTASIA Land Inc.

Location: NEXTASIA San Pablo Satellite Office: Purok 2, Barangay Soledad, San Pablo City, Laguna, Philippines

Employment Type: Full-Time

Position Summary

The Property Management Assistant will support the Property Management team in ensuring the smooth operation, maintenance, and management of NEXTASIA's properties. This role is crucial in upholding the company's standards for safety, functionality, and customer satisfaction within our developments.

Key Responsibilities

• Assist the Property Manager in overseeing daily operations of properties, including residential, commercial, and mixed-use developments.
• Respond promptly to inquiries and concerns from tenants, residents, and property owners, ensuring exceptional customer service.
• Coordinate and monitor maintenance and repair activities, ensuring timely resolution of property issues.
• Maintain accurate records of property operations, including contracts, financial transactions, and maintenance logs.
• Support the preparation of property budgets, financial reports, and expense monitoring.
• Conduct regular property inspections to ensure adherence to safety and maintenance standards.
• Assist in organizing events or activities for residents, promoting community engagement.
• Collaborate with vendors, contractors, and service providers, ensuring compliance with contractual obligations.
• Handle administrative tasks, such as preparing correspondence, scheduling meetings, and managing documentation.
• Monitor compliance with local regulations, building codes, and company policies.

Qualifications

• Bachelor's degree graduate
• At least 1-2 years of experience in property management, real estate, or a related industry is preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office applications, AutoCAD (Word, Excel, PowerPoint) and property management software is an advantage.
• Strong problem-solving abilities and attention to detail.
• Customer service-oriented mindset with a proactive approach to resolving issues.
• Knowledge of property management principles, building maintenance, and local regulations is a plus.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion

Application Question(s):

• How much is your expected salary?

Work Location: In person

• Assist the immediate supervisor in monitoring and ensuring that the project is carried out according to specifications, availability of necessary resources, manpower requirements and timelines.
• Assist in coordinating with the project contractors, suppliers and involved departments to ensure smooth project execution, such as purchase and delivery of owner-supplied materials and ensuring that all project- project-related tasks, including materials requests, are accurately tracked and managed.
• Maintain detailed records of all site activities, contracts, all other important documents and regularly update reports regarding the project's overall status to top management.

Job Qualifications:

1.   Bachelor's Degree in Engineering, Architecture or any related field.

2.   Strong time management and multitasking abilities.

3.    Basic knowledge in project management software.

4.   Proficiency in Microsoft Office (Word, Excel, Power Point)

5.   Strong documentation skills

Date Opened

09/24/2025

Job Type

Full time

Industry

Other/Not Classified

Remote Job

This is a remote position.

Are you highly organized, detail-oriented, and enjoy combining admin precision with creative marketing? At ClearDesk, you'll get the stability of long-term placement, the flexibility of working from home, and the opportunity to support real estate teams in delivering exceptional service. In this remote role, you'll play a key part in keeping operations running smoothly while also contributing to branding and marketing efforts that help grow the business.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn't limited by geography. With today's technology and high-speed internet, we're able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don't just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That's where you come in.

The Role:Property Management Assistant

Imagine being the key player behind the scenes, ensuring real estate operations run seamlessly handling everything from lease administration and maintenance coordination to vendor communication and tenant support. You're the go-to person for keeping files organized, deadlines met, and everyone informed from owners, tenants, and vendors alike. On the marketing side, you're creating targeted social media content that aligns with business goals and helps attract new clients. Whether it's updating records, improving workflows, or maintaining consistent communication, you're the trusted collaborator keeping it all on track. And the best part? You get to do it all remotely, supporting a high-performing U.S.-based real estate team with precision, creativity, and confidence.

What Your Days Might Look Like:

• Manage end-to-end lease administration, including preparing, reviewing, and sending lease agreements, addendums, and extensions for signature through DocuSign; ensure accuracy of dates, amounts, and names

• Monitor and track maintenance work orders from start to finish: assign vendors, follow up on progress, hold vendors accountable, and provide regular status updates to tenants and owners

• Serve as primary point of contact for tenants, owners, and vendors via email, phone (Dialpad), and text; ensure timely responses and clear communication

• Organize and maintain HOA documents and notices, ensuring files are up to date in Dropbox and communications are forwarded promptly to tenants

• Support owner and tenant relations by addressing inquiries, escalating urgent issues, and providing proactive follow-up until resolution

• Coordinate with owners regarding lease renewals, outstanding documents, and property updates, ensuring deadlines are met

• Conduct social media and marketing support, creating targeted posts aligned with business goals to attract new property management clients (not just homeowners)

• Monitor industry tools and identify opportunities to improve processes, including adopting new features or integrations that increase efficiency and responsiveness

• Maintain accurate records across systems (Dropbox, DocuSign, MLS, Zillow, CAR forms, Microsoft Suite)

• Implement time-blocking methods to ensure consistent attention to core tasks such as maintenance tracking, lease follow-ups, and owner communications

Who We Think Will Thrive in This Role:

• You have experience in real estate support, lease administration, or property management.

• You're confident using tools like DocuSign, AppFolio, Dropbox, and Microsoft Suite.

• You communicate clearly and professionally with tenants, owners, and vendors via email, phone, and text.

• You're self-managed, tech-savvy, and thrive working remotely.

• You're detail-oriented, proactive, and excel at juggling multiple tasks, from coordinating maintenance to managing records.

• You have a creative mindset and can support marketing efforts through social media content creation and process improvements.

• You are willing to work in a US time zone schedule.

• You can secure the required technical setup, including:

• At least a 720p HD webcam

• A noise-canceling headset

• A primary internet connection of at least 25 Mbps

• A backup laptop, backup internet device, and backup power source

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM

• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you'll work with clients who respect your time and value your skills. You'll join a remote-first team that genuinely supports you, and you'll see the impact of your work in real, tangible ways that matter to the people you work with.

We don't just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you're making.

Here's what you can expect from us:

• We pay you fairly and on time

• We provide prepaid HMO coverage for your peace of mind

• We help you grow with tools, training, and honest feedback

• We celebrate your wins

• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from or ).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.