What Jobs are available for Legal Secretary in the Philippines?

Job Description:

Assists the Legal Corporate Secretariat Head in performing best practices for corporate secretarial services and corporate housekeeping of the company and its subsidiaries and affiliates.

Job Responsibilities:

1. Creation and organization of calendar invitations for board meetings to the board of directors, guests, resource speakers, and presenters; 
2. Compilation and dissemination of the agenda, minutes, and presentation materials to be used during board meetings; 
3. Assistance in the technical presentations during board meetings using Zoom Videoconferencing, Google Meet, and Convene, whichever is applicable; 
4. Drafting of minutes of board meetings; 
5. Drafting of simple corporate documents like secretary's certificates, board resolutions, subscription contracts, undertakings, affidavits, and certifications; 
6. Assistance in corporate regulatory compliance works before the Securities and Exchange Commission such as amendments of articles of incorporations and by-laws as well as incorporation of new corporations; 
7. Docketing and housekeeping of corporate records, documents, and accounts;
8. Full organization and primary lead of annual and special stockholders meeting as well as special corporate work such as but not limited to issuance of new preferred shares, bonds, and equities including organization of real estate investment trust; and 
9. Support and assistance to corporate finance department, compliance team, investor relations team, external auditors, and other key officers on regulatory compliance works before various government offices such as but not limited to the Philippine Stock Exchange, Anti-Money Laundering Council, and Board of Investments.

·    At least 3 years experience

·    College Graduate or graduate of any 4 year Course

·    Computer Literate

·    Good command of English

·    Can work with minimum supervision

·    Hardworking, diligent, willing to do overtime work, if necessary

·    Attentive to details

About the role

Dagsaan Monterde Castillo' is seeking a talented Legal Secretary to join our dynamic team in Quezon City Metro Manila. As a full-time Legal Secretary, you will be an integral part of our firm, providing vital administrative support to our legal professionals and ensuring the smooth operation of our day-to-day legal activities.

What you'll be doing

1. Providing comprehensive administrative support to our legal team, including scheduling appointments, managing calendars, and coordinating meetings
2. Preparing and formatting various legal documents, such as contracts, agreements, and correspondence
3. Conducting legal research and compiling relevant information to support our lawyers
4. Ensuring the accurate and efficient filing and organisation of all legal documents and records
5. Liaising with clients, court representatives, and other external parties as required
6. Assisting with the coordination of legal proceedings and court appearances
7. Performing other administrative tasks as needed to support the overall operations of the legal department

What we're looking for

1. Strong knowledge of legal terminology, procedures, and document formatting
2. Excellent written and verbal communication skills, with the ability to liaise effectively with clients and colleagues
3. Proficient in Microsoft Office suite, with the ability to quickly learn and adapt to new software and systems
4. Highly organised, detail-oriented, and able to multitask effectively under tight deadlines
5. Excellent time management and prioritisation skills
6. A team player with a positive attitude and a willingness to contribute to the success of the firm

Join Our Team at Paynamics Technologies Inc.

Company Description

Paynamics Technologies Inc. is a Payment Service Provider and Software Development company based in Manila, Philippines. The company offers electronic payment products such as credit card/debit card processing, check processing, and alternative payments like bank transfers, e-wallets, and vouchers.

Job Title: Legal Secretary

Location: Makati City

Job Type: Full-Time

Work Set-up: Hybrid

Key Responsibilities

• Organize and support Board and committee meetings, including drafting and finalizing minutes.
• Monitor approved resolutions, ensure proper documentation, and prepare board resolutions, compliance reports, and legal correspondence.
• Manage and archive confidential corporate and legal documents.
• Oversee calendar and email management for senior executives, ensuring timely reminders and follow-ups.
• Coordinate logistics and documentation across departments and Board-level committees.
• Support the Corporate Secretary and collaborate closely with business units and stakeholders.

Qualifications

• Bachelor's Degree in Legal Studies, Business Administration, or a related field (preferred).
• 2–3 years of experience in a legal administrative role, ideally in a corporate or law firm setting.
• Strong background in legal document preparation, research, and filing.
• Proficiency in Microsoft Office Suite and familiarity with legal software/document management systems.
• Excellent organizational skills, attention to detail, and ability to manage deadlines.
• Strong communication and interpersonal skills, with a high level of integrity and confidentiality.
• Experience in supporting Board and committee meetings (minutes, resolutions, compliance reports).

By applying, you authorize the company to process your personal information solely for recruitment purposes, in accordance with applicable data protection regulations.

• Familiarity with legal terminology and documentation
  
  • Proficiency in word processing software including MS Office
  
  • Excellent oral and written communication skills
  
  • Ability to work with a team of Lawyers and others in the organisation
  
  • The ability to prioritise tasks and meet deadlines
  
  • Attention to detail
  
  • A professional and courteous manner
  
  • Ability to type quickly and accurately
  
  • Preparing court statements and forms
  
  •  Managing records, projects and calendars to make sure everything functions smoothly.
  
  • Indexing and updating pleadings and discovery binders
  
  • Collecting and delivering documents
  
  • Managing diaries and making travel arrangements for one or more Lawyers
  
  • Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff.

Responsibilities:

• Overseeing filings (annexes and pleadings)
• Drafting of Affidavit of Service and Verified Declaration
• Printing, photocopying and scanning of pleadings, letters and files
• E-filing with assistance of lawyers
• Inventory of outgoing pleadings
• Compilation of soft copies of approved pleading per team
• Draft the monthly Pleadings and Appearances of lawyers
• Printing of orders/pleadings from E-court Ph
• Daily monitoring of E-court Ph

QUALIFICATIONS:

·   With at least two (2) years related work experience

·   Good communication and interpersonal skills

·   Computer literate

·   Honest, trustworthy and reliable

·   Meticulous and organized

JOB DESCRIPTIONS:

·   Assists lawyer in administrative matters

·   Managing records, projects and lawyer's calendar

·   Indexing, recording and updating pleadings and other legal documents

·   Reproduction of written communications

·   Contacting clients, courts and other offices

·   Collecting and delivering documents

·   Other related duties

Overview:

We're looking for a Legal Secretary to provide essential support to our legal team. This role is perfect for highly organized, detail-oriented individuals who thrive in a fast-paced environment. Your main tasks will involve document management, scheduling, and ensuring effective communication within the team and with external parties.

Responsibilities:

• Provide administrative support to lawyers, ensuring efficiency.
• Manage legal records, schedules, and ensure deadlines are met.
• Accurately transcribe and proofread legal documents.
• Coordinate meetings, depositions, and court dates.
• Maintain organization of legal documents and case files.
• File court documents before deadlines, adhering to legal protocols.
• Handle incoming emails and calls, redirecting as necessary.
• Prepare different legal documents including appeals, motions, and petitions.

Qualifications:

• Prior experience as a legal secretary or administrative assistant.
• Excellent organizational skills with the ability to handle multiple tasks.
• Strong attention to detail.
• Effective communication abilities in English and Tagalog.
• Familiarity with legal terminology and the court system is a plus.
• Proficient in MS Office, Google Suite and other related software.

• Preparing court statements and forms
• Dictating Lawyers' audio files and written notes
• Managing records, projects and calendars to make sure everything functions smoothly
• Transcribing and proofreading legal documents
• Indexing and updating pleadings and discovery binders
• Collecting and delivering documents
• Managing diaries and making travel arrangements for one or more Lawyers
• Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff

Qualifications:

- 2 Years Experience / College Graduate

-Preferred with previous employment as legal secretary.

-Oral and Written Communication Attention to details.