643 Legal Career jobs in the Philippines

provides administrative and clerical support to management by preparing and organizing legal documents,

managing schedules and correspondence, conducting research, and filing documents with concerned agencies

Key responsibilities include document formatting, dictation transcription, case file management, client communication, and maintaining calendars to ensure efficient office operations and support legal proceedings. Strong organizational, communication, and multitasking skills, proficiency with legal terminology and MS Office, and excellent attention to detail are essential

Job Type: Full-time

Pay: Php18, Php24,000.00 per month

Work Location: In person

• Answer and screen telephone calls
• Coordinate and assist lawyers in drafting and finalization of pleadings, letters, responses, and other documents to be filed in court
• Assist lawyers and or/non-legal staff in the timely delivery of legal services to clients as well as performance of secretarial duties as may be required.
• Check E-mails
• Maintain filing system of various documents

Job Summary:

We are looking for an organized and reliable Legal Secretary to provide comprehensive clerical and administrative support to our legal team. The role involves managing schedules, preparing legal correspondence, and maintaining case files to ensure the smooth operation of daily legal activities.

Key Responsibilities:

• Prepare, format, and proofread legal documents, contracts, and correspondence
• Maintain and organize case files, records, and legal databases
• Manage schedules, appointments, and court deadlines for lawyers
• Coordinate meetings, hearings, and travel arrangements
• Handle incoming and outgoing communications with clients, courts, and external partners
• Ensure confidentiality and proper handling of sensitive information
• Assist in preparing reports, affidavits, and other legal documentation
• Perform general office and administrative tasks to support the legal department

Qualifications:

• Bachelor's degree in Legal Management, Office Administration, or related field
• At least 1–2 years of experience as a Legal Secretary or in a similar administrative role (fresh graduates with strong organizational skills are welcome to apply)
• Knowledge of legal terminology, documentation, and office procedures
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient in MS Office applications and office equipment
• High attention to detail and accuracy
• Must be willing to work onsite in Makati City

Job Types: Full-time, Permanent

Pay: Php18, Php25,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Staff meals provided

Work Location: In person

Job Requirements:

• Related work experience is an advantage.
• Graduate of any Bachelor's Degree.
• Good written and verbal communication skills.
• Strong organizational skills and the ability to multitask effectively.
• Proficient in MS Office and able to learn new software quickly.

Job Responsibilities include but are not limited to:

• Functions include encoding and formatting letters, pleadings, and other documents.
• Management and monitoring of lawyer's schedules of court hearings and meetings, management of docket file system.
• Performing initial screening of clients and visitors and providing administrative support to lawyers.
• Communicating with clients, court officials, and other parties professionally involved in the legal process.

Other qualifications:

• Applicants must be willing to report to work in Makati City.
• Must be amenable to work onsite every day.

Tasks & Responsibilities:

• Manage front desk operations, greet clients, and handle phone calls, emails, and correspondence.
• Schedule meetings, appointments, and maintain the office calendar for legal staff.
• Assist with the preparation, filing, and organization of legal documents, contracts, and correspondence.
• Maintain office supplies and manage inventory, ensuring the office is well-organized and efficient.
• Perform general administrative tasks, including filing, scanning, and managing records, and documents.

Qualifications & experience:

• Must be a college graduate with a degree related to office administration, legal studies, or any relevant course.
• Must have at least 1 year experience as a Legal Assistant, Legal Secretary, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Excellent communication skills, both verbal and written, with a professional demeanor.

Scope of Work (but are not limited to):

• Provide secretarial assistance to Partners, Lawyers and Admin Managers
• Maintain the Firm's Records Management System
• Generate written work by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves lawyers time by organizing client conferences, lawyers' meetings, and scheduling couriers.
• Maintains lawyer calendar by planning and scheduling conferences, teleconferences, dispositions, travel; recording and monitoring court appearance dates, pleadings and filing requirements; anticipating changes in litigation or transaction preparation requirements.
• Monitor office supplies by checking stocks; placing orders.
• Ensure operation of office equipment by completing preventive maintenance requirements; calling in IT for repairs.
• Sending and making copies of legal documents Work Eligibility

Requirements:

• Proficient in MS outlook, word, powerpoint and excel.
• Organized and systematic in handling and managing of documents.
• Effective interpersonal skill to communicate with clients, lawyers and other law firms.
• Strong core ethics
• Attention to detail

Legal Secretary

• Male or Female
• Bachelor's Degree
• No work experience needed
• Computer Literate
• Has initiative to do task, Hardworking and trustworthy
• willing to travel and can work under minimal supervision

• Performs secretarial duties for LD such as but not limited to editing and proofreading of contracts being reviewed for finalization, photocopying of documents
• Monitors incoming and outgoing documents.
• Receives incoming calls
• Monitors office supplies
• Prepares Contract Authorization Form (CAF) to be attached to the contract for signature of the authorized signatory, affixes the LD stamp on each and every page of the contract, assigns and indicates an agreement number to the contract and records the contract in the LD logbook for contracts.
• Printing and sends documents
• Sorts and files all contracts in the LD cabinet and back up contracts in South Luzon office
• Scans, encode and upload contracts in DocuServ to serve as back-up copies
• Update and encode contracts in contract monitoring system
• Update and encode contracts endorsed in excel files for submission of monthly reporting for LD and sending email reminder to contract proponents
• Encode and update in preparing documents for Semi-Annual Report of submission of contractors and sub-contractors to DOLE every six months
• Prepare letters to DOLE and NLRC of no pending case for Fujitsu every year
• Prepare and encode unreturned contracts in Synology for reminder account manager with pending contracts with legal
• Prepare draft secretary's certificate and minutes of the meeting for Fujitsu and FESP
• Prepare documents for submission of renewal of Certificate of Registration for DOLE every two years renewal (3 years attachment of documents)
• Prepare and update General Information Sheet (GIS) for Fujitsu and FESP online filing in eFast in SEC
• Prepare and encode weekly report for the tasks done every week
• Prepare and encode monthly report every 5th of the next month (OLA's of Legal, Legal report monthly, objective monitoring update, OLA's of Secretary's Certificate issue)
• Assists Account Managers who will request a copy of signed contracts
• Assists all departments who will request for a corporate document from legal
• Assist in preparing the documents for Audit Purposes
• Filing of reimbursement and SAP request
• Filing of MyOffice ringgi for new vendor and external counsels retainer fee yearly
• Prepare request for payment for external counsel
• Sort, delete and transfer emails inbox to folder of clients per each year
• Send fully signed contracts to external counsel PBR for notarization (check if complete details in acknowledgement page and attached government id who signed the contracts
• Prepare request for courier if need document to send local or international
• Monitor and follow up payment for employees for settlement
• Approved clearance of employees who resigned in the company.
• Update and encode those submit a fully signed contracts in excel files and logbook for reporting purposes.
• Sort all the Risk Assessment Form File for easy tracking per year.
• Sort all the Contract Authorization Form, Secretary's Certificate Issue, Risk Assessment Form, General Information Sheet, Articles and By-Laws of Fujitsu per year and per lawyers assigned per department.

Qualifications

• Graduate of any bachelors degree
• Strong organizational and communication skills
• Proficient Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Experience in legal management or administrative support
• Familiarity with legal procedures and documentation

About the role

Jerry R. Marasigan Law Office is seeking an experienced Legal Secretary to join our dynamic team in Mandaluyong City, Metro Manila. As a full-time Legal Secretary, you will play a vital role in supporting our legal professionals and ensuring the smooth running of our law practice.

What you'll be doing

• Providing comprehensive administrative and secretarial support to attorneys, including managing calendars, scheduling appointments, and handling client correspondence
• Preparing and formatting various legal documents such as contracts, pleadings, and client communications
• Conducting legal research and helping to compile information for case files
• Maintaining and organizing electronic and physical client files and records
• Handling general office duties such as answering phone calls, greeting clients, and managing office supplies

What we're looking for

• Minimum of 1 year experience as a Legal Secretary or in a similar administrative role within a law firm or legal department
• Excellent typing and computer skills, including proficiency in MS Office suite
• Strong organizational and time management abilities, with the ability to prioritize tasks and work under pressure
• Excellent communication and interpersonal skills, with a professional and courteous manner when dealing with clients and colleagues
• Keen attention to detail and a commitment to accuracy in all work
• Familiarity with legal terminology and procedures

What we offer

• Competitive salary
• Comprehensive health insurance
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment

About us

Jerry R. Marasigan Law Office is a well-established and respected law practice in Mandaluyong City, Metro Manila. We specialize in a wide range of legal services, including litigation and real estate transactions. Our team of dedicated professionals is committed to providing exceptional legal counsel and support to our valued clients.

If you are ready to join our team and contribute to the success of our law office, please apply now.