91 Legal Assistant Roles jobs in the Philippines

Hello,

I am looking for a very well organized person to help with a range of tasks daily.

**Job Details**:

- Will be in charge of making appointments.
- Following up with people.
- Taking great notes.
- Executing on a series of tasks.

**Requirements**:

- Speaks good English.
- Very well-organized.

Please send experience and why we should pick you for the job.

Thank you

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant is responsible for providing support to Vice President/s (VPs). Key responsibilities include managing calendars, arranging travel, coordinating and attending meetings, taking minutes, handling expense reimbursements, and providing general administrative support to the team. This role is essential for ensuring smooth and efficient operations, requiring confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and excels in a fast-paced environment.
**Role and Responsibilities**
Accountable to Vice President/s (VPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.
**Responsibilities include the following:**
+ manages the diary of the VP and arranges their travel requirements
+ facilitates departmental travel requirements
+ crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
+ coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
+ handles the expense reimbursements
+ arrange technology desk side support for the executives and their business visitors when required
+ assist with the planning and implementation of departmental events and activities
+ help draft and send announcements on behalf of the executive
+ assist in creating draft presentations if needed
+ minor admin assistance to the team
+ acts as back-up to other Executive Assistants
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral/written communication skills required to interact with senior officers and representatives
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
+ Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
+ Highly collaborative and results-oriented
+ Proficient in making reports and deck/presentations
+ Advanced Proficiency in MS Outlook
+ Proficient in MS Office Suite which includes Power Point, Excel, Word, One Note
+ Strong interpersonal skills and ability to work effectively with diverse teams.
+ Excellent English written and verbal communication skills.
+ Flexible on shift and overtime may be required when business visitors are on site.
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant will provide virtual support to the Vice President, Global Head of Digital Experience at Manulife, offering high-level administrative assistance. Key responsibilities include, but are not limited to, calendar management, arranging travel and expenses, coordinating leadership meetings, managing the team newsletter, and providing office management support to the team.
**Role and Responsibilities**
+ Provide comprehensive administrative support to the executive, including managing calendar, scheduling meetings, organizing travel arrangements and handling expense reimbursements.
+ Organizing travel itineraries including visas, and processing expenses (experienced with Concur or similar system).
+ Adept with scheduling across multiple time zones.
+ Arrange technology desk side support for the executive when required.
+ Lead information gathering and prepare presentations for Townhalls and key team meetings. Coordinate logistics, including room bookings and arranging refreshments. Support in agenda preparation, minute-taking, and action item follow-up.
+ Draft monthly team newsletter showcasing wins, important team news and upcoming activities/reminders.
+ Provide general office management support to the team
+ Assist in planning and executing departmental social events.
+ Ensure seamless onboarding and offboarding of team members, both on-site and remote, including summer interns.
+ Coordinate employee transfers and manage related processes.
+ Maintain team materials, such as organizational charts, onboarding decks and team distribution lists.
+ Maintain and organize SharePoint Site and MS Teams Channel for internal communication.
+ Office supplies coordination.
+ Support adhoc requests for the team within reason.
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral and written communication skills required to interact with senior officers and representatives.
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through).
+ Proficient in making reports and deck/presentations.
+ Advanced Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Highly collaborative and results-oriented.
+ Ability to handle sensitive and confidential information with discretion.
+ Strong interpersonal skills and the ability to work effectively with diverse teams.
+ Proactive and resourceful, with strong problem-solving skills.
+ With basic Project Management skills.
+ Ability to work independently and manage multiple priorities in a fast-paced environment
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Job Description

**Training course administration**: Enrolling/confirming students, pre-course Zoom
audio/video checks with individual participants (for online training), course closure

**administration (eg**: feedback forms, attendance certificates).
Marketing database maintenance (using Excel and Google Workplace). For
example, adding new contacts and updating existing contacts.

**Arranging logistics for training**: Room setup requirements, printing and shipping of
course materials, travel and accommodation, liaising with client HR staff.

**LinkedIn monitoring**: Building connections and recommendations, monitoring
contacts who've moved jobs and updating database.
Marketing mailouts (using MailChimp).
File management (using Dropbox).

**Website maintenance**: Website updates and maintenance, working with website
designer (using WordPress).

**Bookkeeping (optional)**: Allocation of transactions to accounts and preparation of
quarterly tax reports (using MYOB Essentials).
Qualifications And Requirements

Previous PA experience, with references.
Highly organised, accurate, with attention to detail. Quality of work is a higher priority
to me than completing tasks quickly.
University degree, able to think critically and solve problems.
with clients over phone/Zoom.
Mature and stable in their life. For example, able to assist me without ambitious
career goals, travelling for long periods or caring for a young family.
Open to working with me long term, getting to know me and my business and
building relationships with clients.
WordPress with some training. Strong familiarity with Microsoft Excel.
Commitment to a minimum of 8hrs/week, with the person completing timesheets to
capture the exact number of hours.

**Job Description**:

- Training course administration: Enrolling/confirming students, pre-course Zoom

audio/video checks with individual participants (for online training), course closure

**administration (eg**: feedback forms, attendance certifica

**Job Brief**:
Perform more than administrative tasks; they are often the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. Your job description should include a brief overview of the company and the position’s key functions, as well as detailed information about responsibilities, skills and qualifications and benefits.

**Job Qualifications**:

- Excellent written and verbal communication skills.
- Time-management skills.
- Ability to pay attention to detail.
- Organization skills.
- Ability to multitask.
- Basic understanding of frequently used computer software and programs, such as Microsoft Office.
- Interpersonal skills.
- With experience in Accounting is a sure advantage.
- With 2-5 years of experience is a plus.
- Can start as soon as possible.

**Salary**: Php18,000.00 - Php25,000.00 per month

Schedule:

- 8 hour shift
- Late shift

Supplemental Pay:

- 13th month salary
- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 3 years (required)

**Language**:

- English (required)

Willingness to travel:

- 75% (required)

**Job Brief**:
Perform more than administrative tasks; they are often the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. Your job description should include a brief overview of the company and the position’s key functions, as well as detailed information about responsibilities, skills and qualifications and benefits.

**Job Qualifications**:

- Excellent written and verbal communication skills.
- Time-management skills.
- Ability to pay attention to detail.
- Organization skills.
- Ability to multitask.
- Basic understanding of frequently used computer software and programs, such as Microsoft Office.
- Interpersonal skills.
- With experience in Accounting is a sure advantage.
- With 2-5 years of experience is a plus.
- Can start as soon as possible.

**Salary**: Php18,000.00 - Php25,000.00 per month

Schedule:

- 8 hour shift
- Late shift

Supplemental Pay:

- 13th month salary
- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 3 years (required)

**Language**:

- English (required)

Willingness to travel:

- 75% (required)

Provide high-level administrative support to top management.
- Implement effective office management systems and procedures.
- Develop and maintain an efficient data and document storage system.
- Preparation of reports for management and monitoring of reports submitted by other departments. Assist in meeting coordination, including agenda creation, material preparation, and the recording and distribution of meeting minutes.
- Maintain the official record and contribute to the creation and distribution of departmental policies, rules, and internal memos.
- Assist in the monitoring of ongoing projects and the conduct of research to aid in decision-making or policy formulation.
- Review draft documents for accuracy, format, grammar, and consistency with the standards of the department or company.

**Minimum Qualifiactions**
- Must have a bachelor’s degree in any business-related course.
- Must be detail-oriented and has above-average organizational skills.
- Excellent written and verbal communication skills.
- Can handle sensitive and confidential information with discretion.
- Amenable to work in Novaliches, Quezon City.

**Perks & Benefits**
- Performance-based Bonuses (Mid-year & Year-end)
- Annual Salary Increase based on Performance Appraisal
- Subsidy for employees unable to work because of lockdowns and/or COVID-19 cases
- Loyalty Incentives (every 5 years of rendered service)
- Housing Loan Discount and Rebates
- Above industry standard Leave Credits that increase annually and are all convertible to cash
- Health Insurance
- Uniform
- Company-sponsored activities such as Recognition Day, Company outing, Sports Activities, Team Building, and Christmas Party

**Why join us?**

BDC aims to foster a culture that portrays a harmonious family-like atmosphere and long-term stability of tenure, providing a highly competitive remuneration compounded with performance-based bonuses/incentives for its dedicated employees.

**Job Types**: Full-time, Permanent

**Salary**: Php16,000.00 - Php20,000.00 per month

**Benefits**:

- Paid training
- Pay raise

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary
- Performance bonus

Ability to commute/relocate:

- Novaliches: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

The Executive Assistant is responsible for providing administrative support to the Managing Directors of the Company; scheduling and booking travel arrangements, meeting requirements and supplies, and other administrative assistance as needed.

**Responsibilities**:

- Canvassing, purchasing and managing office supplies and equipment inventory and other items requested by employees. Working with vendors to ensure the regular supply of office materials and equipment
- Creating and managing the list of existing and prospective suppliers and their contact information
- Coordinates with service providers regarding office equipment repair and maintenance.
- Creating and maintaining filing systems, both digital and physical.
- Printing and processing of renewal of documents, permits, and licenses.
- Informing the team of all the documents and items received from Admin Suppliers
- Maintenance, proper documentation, and disbursement of administrative fund.
- Collation and distribution of incoming and outgoing mail. Planning, scheduling, and monitoring the route and work of the company driver/messenger.
- Planning and monitoring the effective use of parking, warehouse and office spaces, Coordination with lessors about lease agreements.
- Ensuring company spaces are clean and orderly, overseeing office disinfection and maintenance.

**Salary**: Php16,000.00 - Php24,000.00 per month

**Benefits**:

- Company events
- Employee discount
- Health insurance
- Life insurance
- Promotion to permanent employee

Schedule:

- 8 hour shift
- Day shift

Supplemental Pay:

- 13th month salary
- Performance bonus

Ability to commute/relocate:

- Antipolo City, Rizal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative: 3 years (preferred)