555 Import Coordinator jobs in the Philippines

We are seeking a proactive Import Coordinator who will be primarily responsible for managing importation processes and ensuring full compliance with local and international regulatory requirements. In the early stages of the Company, this role will handle the Import License Registration and various product registration, in coordination with the buyer. Eventually this role will oversee customs clearance, import documentation, and liaises with government agencies to facilitate smooth and lawful product entry.

Responsibilities

• Registration for Import License
• Coordination with buyer as to Product Registration, including PS and ICC marks
• Manage end-to-end importation processes, ensuring timely clearance of goods.
• Ensure compliance with customs laws, trade regulations, and government policies.
• Prepare and review import documentation, permits, and licenses.
• Coordinate with customs brokers, freight forwarders, and regulatory agencies.
• Monitor changes in import regulations and advise relevant teams accordingly.
• Resolve any regulatory or customs issues that arise during importation.
• Maintain accurate records and reports for audits and compliance.
• Lead or supervise a team handling import and regulatory tasks.

Job Summary

The Import Coordinator manages import documentation, customs clearance, and regulatory compliance to ensure timely, cost-efficient, and reliable import operations. The role safeguards adherence to local and international trade laws while coordinating with stakeholders and driving process improvements.

Key Skills

• Knowledge of import/export regulations, trade laws, tariffs, and customs procedures
• Accuracy in documentation and recordkeeping for audits
• Shipment tracking, logistics coordination, and cost monitoring
• Understanding of safety, environmental, and quality standards
• Risk management and problem-solving skills
• Strong attention to detail and process improvement mindset
• Clear communication with stakeholders, suppliers, and customs authorities
• Negotiation and collaboration with regulatory agencies
• Time management and ability to handle multiple shipments simultaneously
• Proficiency in MS Office, ERP, or trade compliance systems

Job Description

• Coordinate shipping documents and proofread them for mistakes
• Reviews Paper works nd documents to insure the shipping, hadling, storage charges, and costums fees are billed correctly.
• Manages the import traffic force and monitors all stages of import shipments
• Coordinate transportation of product from country of origin to final destination for both air and ocean
• Monitors containers under Customs X-Ray holds to assure paymens and releases are made efficiently
• Tracks the travel of the shipment, from dispatch to delivery, making certain goods reach the recipient in good condition and on time.
• Performs trouble-shooting and analysis on all unreleased containers; making the necessary corrections

Minimum Qualifications

• Must be graduate of BSCA prefered
• At least 2 yer's experience in Import Processing & know all import Documents
• Knowledge to compute duties & taxes lodgement and portal docs to BOC.

Job Type: Full-time

Pay: Php21, Php22,000.00 per month

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Job Specifications:

• At least 2-3yrs experience in the same industry (International Freight Forwarding)
• Experience in Freight Forwarding Process and Manifest
• Aggressive, smart, and multi tasker
• With good communication skills and with good to average knowledge in Microsoft Excel, Word and Power Point
• Can work under pressure and can work with minimal supervision

Job Overview Duties:

• Checking of Shipping Documents from agent
• Manifest Creation and Submission to E2M
• Monitoring of Shipment Arrival
• Provide shipment update to the customer for Freight Forwarding transaction
• Billing of Freight Forwarding
• In Charge in Container Deposit Submission and Refund Process
• Biller for trucking vendors
• Monitor shipment arrivals and Status
• Processor of FTEB Renewal and CPRS Renewal for Freight Forwarding
• PSB Report Preparation
• Other import-related task

Job Types: Full-time, Temporary, Contract

Contract length: 3 months

Pay: Php18, Php20,000.00 per month

Work Location: In person

Job Specifications:

• Graduate of Customs Administration or any related course.
• At least with 1 to 2 year experience in the same industry, (Brokerage and International Freight Forwarding)
• Aggressive, smart, and multi tasker
• With good communication skills and with good to average knowledge in Microsoft
• Can work under pressure
• Can work with minimal supervision

Duties and Responsibilities:

• Provide shipment update to the customer
• Prepare Documentation for shipment releasing (DO/CRO request)
• Initial Checking of Import documents provide by customer
• Request Payment for Shipping charges and Port Charge and liquidation
• Monitor shipment arrivals and Status, same as delivery monitoring
• Billing preparation
• Other import related jobs that may be needed

BROAD SCOPE

• As an Air Import Coordinator, your primary responsibility is to support, coordinate and facilitate the monitoring of Air Import shipments to meet expectations and targets of the company

ESSENTIAL DUTIES/ RESPONSIBILITIES

• Checking completeness and accuracy of Pre-alert.
• Monitoring of D.O. for SEPCO SVC shipments.
• Coordination to all Stakeholders.
• Monitors Cargo from ATD/ATA up until delivery.
• Updating the system CELLO.
• Maintain up-to-date records of sales transactions and customer details.
• Assisting billing.
• Handle customer inquiries and resolve problems related to their shipments.
• Support documentation requirements for customs clearance.

REQUIREMENTS

EDUCATION / QUALIFICATION

• Bachelor of Science in Customs Administration.

EXPERIENCE

• With at least 2 years in Int'l Freight Forwarding

SKILLS

• Strong organizational and multitasking skills.
• Knowledgeable in Import and Export Process and documentation.
• Experience in Shipping and receiving of Shipment.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• High attention to detail and accuracy.
• A positive attitude and willingness to learn.
• Ability to work in a fast-paced environment and meet deadlines.

Job Types: Full-time, Temporary, Contract

Willingness to travel:

• 100% (Required)

About our Company

Magnakron Oleo Phils Inc located at Special Economic Zone in Jose Panganiban Camarines Norte, is a PEZA locator, Certified ISO QMS 9001:2015 and ISO EMS 14001:2015 Company. Our plant exists to utilize the complete supply of chain to support customers with coconut-based and chemical products world wide and to source, manufacture, and deliver quality chemicals, oils and derivatives. We remain a trusted partner in product innovation, offering sustainable coconut oils and derivates. We export our products to USA and Asia Pacific.

Magnakron Oleo Phils Inc. with business address at JP Special Economic Zone, Brgy. Osmena Jose Panganiban, Camarines Norte is inviting qualified applicants for the job opening as Import and Export Coordinator.

Brief Job Summary:

Import and Export Coordinator is to ensure compliances, prepares and maintain the paperwork associated with exportation and shipment of goods. He/She will will liaise with both staff, brokers, agents and clients to coordinate the delivery of goods, samples, and also ensure that all government (PEZA, BOC) and organizational policies are followed. She will ensure that status of withdrawal and returning on empty containers/isotank is in place. This job will also perform canvassing of rates from Logistics/ courier company.

Qualifications:

• Preferably a graduate of BS Customs Administration or any business related course.
• Minimum one year working experience in same capacity.
• Excellent communication skills both in written and oral.
• Highly initiative, pro-active and good negotiator.
• Computer proficient and tech-savvy.
• Willing to relocate in Jose Panganiban, Camarines Norte or resident within the province or neighboring towns.

Job Type: Full-time

Ability to commute/relocate:

• Daet, Camarines Norte: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Customer Service Representative: 1 year (Required)

Language:

• English (Required)

Work Location: In person

DUTIES AND RESPONSIBILITIES

Check and review the accuracy of all billings

Timely update of Import and Export Monitoring.

Efficient Logistics Management:

·    Maintain accurate and up-to-date records of all import and export shipments including sending of marketing and product samples to prospective clients.

·    Track the progress of shipments and communicate with suppliers or customers regarding delivery schedules.

·    Ensuring cargo requirement is complete prior to cargo loading.

·    Collaborate with Loading Master and Logistics Team during shipment loading.

Customs & PEZA Coordination:

·    Collaborate with customs brokers and agents to ensure the timely clearance of overseas deliveries.

·    Handle quotes from prospective shippers, forwarders and customs brokers.

·    Coordinate with PEZA for processing of shipment permits such as LOA (Letter of Authority), Import Permits etc.

Documentation and Compliance:

Complete import and export documentation accurately and in compliance with regulatory requirements such as;

· Final Shipping Instructions (FSI)

· LOI (List of Importable) and LOE (List of Exportable)

· Commercial Invoice and Packing List Creation

· Certificate of Origin

· Kosher Certificate

· ISF Filing

· Letter of Authority

· Import & Export Permits

· SDS

· Bill of Lading Approval

· Accreditation of Truckers, Brokers and Forwarders

· Others.

Permit and License Management:

·    Assist in obtaining all necessary import permits and export licenses for various processes.

·    Coordinate with the sourcing department to establish efficient export classifications and tariff schedules.

Freight Logistics and Customer Service:

·    Interface effectively with freight forwarders to optimize shipment logistics.

·    Resolve shipment issues and provide an optimal level of customer service.

Certification and Audit:

·    Obtain product certifications for all import and export products as required for customs clearance.

·    Collaborate with various departments to gather certification documents and conduct regular audits of broker activities.

JOB SPECIFICATION

Education:

·    Bachelor's degree in Business, Customs Administration or a related field.

·    Licensed Customs Broker or any related is an advantage

Experience:

·    Proven experience in import and export coordination, preferably in a PEZA-regulated environment.

·    Strong understanding of customs regulations, import/export documentation, and international shipping practices.

Skills and Competency Requirements:

·    Exceptional attention to detail and organizational skills.

·    Effective communication and negotiation abilities.

·    Familiarity with Food Safety Management System (FSMS) is a plus.

·    Demonstrated ability to work effectively in a team and adapt to a fast-paced, dynamic work environment.

·    Strong problem-solving skills and the ability to make sound decisions under pressure.

·    Knowledge of risk management and compliance with industry standards and regulations.

·    Commitment to ethical conduct and professional standards in all aspects of the role.

I. Job Summary

The Importation Management Coordinator ensures timely and compliant processing of incoming shipments. Responsible include monitoring deliveries, coordinating with brokers, validating duties and tariffs, managing permits, and handling documentation. The role supports smooth customs clearance and helps maintain regulatory and quality standards.

II. Job Specifications

• Graduate of any four (4) year course, preferably Bachelor of Science in Customs Administration
• At least six (6) months of experience in brokerage firm, admin, or office management
• Fresh graduates with excellent scholastic records may be considered for entry level
• Must be knowledgeable in government importation rulings
• SAP System knowledge is an advantage but not required