2,202 Hr Administration Officer jobs in the Philippines

Responsible for the day-to-day deployment of seafarers and the review of information received from disembarked seafarers.

Main Duties

1. Monitor Ship Manager's crewing requirements and follow up with the Recruitment Department regarding the introduction of suitable candidates for assigned vessels.

2. Screening of all new applicants received from the Recruitment Department prior to introduction to the Fleet Personnel Manager for assigned vessels.

3. Introduction of new applicants for assigned vessels to the Ship Manager upon the approval of the Fleet Personnel Manager and/or Director Operations Department.

4. Monitoring of communication to/from the Ship Manager pertaining to assigned vessels.

5. Monitors the processing of all documentation required by seafarers embarking on assigned vessels.

6. Updating of the PAL Personnel Management System.

7. Pre-departure briefing of crew departing for assigned vessels including details of contact numbers for use in emergencies.

8. Attends to vessels visiting the Philippines or overseas upon the instructions of the Fleet Personnel Manager.

9. Monitor information internally and externally and report anything of significance to the Fleet Personnel Manager and/or Director Operations Department.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Flextime
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Experience:

• Supervisory: 2 years (Required)

Work Location: In person

QUALIFICATIONS:

• 5 years of experience as FPO in maritime recruiting
• Job-Specific Skills:
• Very good knowledge of the vessels' crew requirements and seafarers' specifications
• Knowledge of the local market dynamics both for demand-supply situation
• Exposure in the development of employment contracts
• Experience in recruitment, training and development methodologies
• Good knowledge of the seafarers' rights and the maritime labour law
• Knowledge of the maritime legal framework e.g. employers' obligations, recruitment prerequisites etc.
• Fluency in English
• PC literacy

JOB RESPONSIBILITIES:

• Reviews the contractual agreements and the vessels' manning plan, performing, and monitoring all selection steps,
• Reviews and approves the employment contracts of all assigned vessels' seafarers issued by the concerned department.
• Proposes and implements the relief/rotation planning and EoC procedures for the continuous and effective operation of the vessels.
• Prepares and implements Crew planning (timeliness reliefs, accuracy of documentation, budget compliance, response to customer requests.
• Develops effective batching of seafarer's allocation to assigned vessels, to generate cost effective travelling to all vessels.
• Monitors the accurate execution of crew budget, identifies cost saving opportunities and proposes corrective actions in case of deviations, to ensure compliance with set targets.
• Perform all duties that may require in compliance from the stakeholders' requests and other relevant tasks related to Fleet Personnel Department.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Work from home

Experience:

• fleet personnel duties: 1 year (Preferred)
• crewing: 1 year (Preferred)

Work Location: In person

General

Responsible to the Fleet Personnel Manager and Fleet Personnel Officer.

Assists with all matters pertaining to the dispatch of seafarers.

Provide secretarial assistance for matters pertaining to the recruitment of seafarers.

Assist with all matters pertaining to the travel of seafarers and office staff visiting vessels.

Assist with matters pertaining to the pre-employment medical screening of seafarers.

Assist with all matters pertaining to the Flag State documents/licenses applications of seafarers.

Assists with all matters pertaining to the preparation of seafarer's Contract of Employment.

Main Duties

1. Monitors communication to/from the Ship Manager pertaining to assigned vessels.

2. Monitors the processing of all documentation required by seafarers embarking on assigned vessels.

3. Updates the Computerized Systems (Records) Personnel Management System as required.

4. Prepares Home allotment information of signing on seafarers.

5. Prepares documentation to be forwarded to the Master and/or Ship Manager.

6. Prepares certificates of service for seafarers.

7. Monitors information internally and externally and report anything of significance to the Fleet Personnel Officer, Assistant Fleet Personnel Manager and/or Fleet Personnel Manager.

8. If requested by the Ship Manager, responsible for the flight booking of departing seafarers including forwarding of flight details, charges, etc.

9. Prepares guarantee letters, applications for seaman's fare rebate for all departing seafarers.

10. Responsible for domestic and international flight arrangements (including visas where appropriate) for seafarers, BSM-PH staff, corporate guests and spouses.

11. In charge of queries to and from airlines, travel agents and office staff regarding seafarer's travel arrangements.

12. Arranges the collection of air tickets from airline offices and preparation of Letter of Authorization as may be required.

13. Prepares the seafarer's medical referral.

14. Maintains and updates the seafarer's Medical Reference File.

15. Monitors the status of seafarers sent for pre-employment medical and liaises with the Company's clinics as required.

16. Receives and verifies the seafarer's medical certificate(s).

17. Encodes seafarer's medical data into the PAL Personnel Management System.

18. Maintains seafarer's medical records and statistics.

19. Monitors communication to/from the Ship Manager pertaining to flag state documentation.

20. Assists in the application and monitors the processing of all flag state documentation as required by seafarers embarking on assigned vessels.

21. Submits and collects the seafarer's applications for flag state documentation to the appropriate Embassy or Consulate.

22. Monitors and follows up on seafarer's flag state applications as maybe required.

23. Maintains and updates the Flag State Reference File.

24. Prepares the seafarer's POEA Contract of Employment for processing either at DMW or through the Company's in-house processing facility.

25. On a daily basis, ensures that all contractual documentation is correct and complete for all crew departing to join vessels.

26. Responsible for keeping respective area tidy and report deficiencies.

27. Other duties as maybe assigned by the Director Operations Department/Fleet Personnel Manager/Asst. Fleet Personnel Manager and or Fleet Personnel Officer.

Job Types: Full-time, Permanent

Pay: Php20, Php23,000.00 per month

Benefits:

• Company events
• Flextime
• Free parking
• Health insurance
• On-site parking
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person

QUALIFICATIONS:

• 5 years of experience as FPO in maritime recruiting
• Job-Specific Skills:
• Very good knowledge of the vessels' crew requirements and seafarers' specifications
• Knowledge of the local market dynamics both for demand-supply situation
• Exposure in the development of employment contracts
• Experience in recruitment, training and development methodologies
• Good knowledge of the seafarers' rights and the maritime labour law
• Knowledge of the maritime legal framework e.g. employers' obligations, recruitment prerequisites etc.
• Fluency in English
• PC literacy

JOB RESPONSIBILITIES:

• Reviews the contractual agreements and the vessels' manning plan, performing, and monitoring all selection steps,
• Reviews and approves the employment contracts of all assigned vessels' seafarers issued by the concerned department.
• Proposes and implements the relief/rotation planning and EoC procedures for the continuous and effective operation of the vessels.
• Prepares and implements Crew planning (timeliness reliefs, accuracy of documentation, budget compliance, response to customer requests.
• Develops effective batching of seafarer's allocation to assigned vessels, to generate cost effective travelling to all vessels.
• Monitors the accurate execution of crew budget, identifies cost saving opportunities and proposes corrective actions in case of deviations, to ensure compliance with set targets.
• Perform all duties that may require in compliance from the stakeholders' requests and other relevant tasks related to Fleet Personnel Department.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Work from home

Experience:

• fleet personnel duties: 1 year (Preferred)
• crewing: 1 year (Preferred)

Work Location: In person

Job Summary

The HR Assistant provides essential administrative and operational support to the HR Manager and department. This role is crucial for ensuring the smooth daily operation of all HR functions, particularly in areas like payroll processing, record-keeping, recruitment support, and serving as the first person of contact for employee inquiries.

Detailed Tasks

HR Administration & Record-Keeping

-Administrative Support: Perform clerical duties, such as maintaining accurate and confidential employee files, managing HR databases, and organizing department correspondence.

• Personnel Administration: Update employee records with new hire information and/or changes in employment status.

• Policy Implementation: Implement HR policies throughout the organization by communicating and reinforcing standards across departments.

• Disciplinary & Performance Processing: Processes performance reviews, wage/salary transactions, and disciplinary actions documentation for review by the HR Manager.

-Payroll & Compensation

: Payroll Processing: Processes, organizes, and allocates payroll.

: Time Management: Secure time sheets, certify accuracy, and prepare them within organized time limits for payroll submission.

-Benefits Administration: Prepare and review compensation and benefits packages and assist in the collation of data for payroll processing (e.g., time-off requests, leaves, etc) and maintaining benefits documentation.

-Recruitment & Compliance

: Recruitment Support:- Assist with the hiring process by posting job ads, screening resumes, scheduling interviews, and preparing new hire paperwork/logistics (onboarding/off-boarding).

• Compliance: Assist the HR Manager in ensuring all documentation is complete and compliant with regulatory requirements and standards.

-Employee Support

: Process employees' queries and respond in a timely manner; serve as the first person of contact for routine employee questions regarding policies, benefits, and administrative matters.

: Other Duties: Performs other duties as assigned.

Requirements

: Bachelor's degree in HR or a related field.

: At least 1 year of working experience in Human Resources or equivalent; entry-level candidates with relevant internships are often considered.

Note: Background in HR Comp & Ben is a plus.

:Knowledge: Knowledge of personnel administration and/or contractual procedures and documentation.

:Familiarity with employment laws, regulations, procedures, and standards is an advantage.

: Status: Full-time position available.

Core Skills

-Organizational Skills and strong ability to handle multiple tasks.

• Data Management and Record-Keeping proficiency.

-Demonstrated ability to maintain confidentiality and ethical practices.

-Proficiency in MS Office and HRIS/payroll applications.

-Customer service orientation and excellent interpersonal communication.

-Knowledge of a broad range of human resource administrative policies and procedures.

WHY JOIN US?

Be immersed in a culture that promotes collaboration, creativity, and innovation. Employees are encouraged to identify areas of opportunities, create solutions, and test their ideas to help the company achieve success.

Get to wear many hats and have a hands-on experience. Gain multiple skill sets, knowledge, and insight beyond your role.

Have more visibility as you receive mentorship directly from the senior leaders.

Opportunity to step into a leadership role as the company grows.

QUALIFICATIONS:

Graduate of Business Administration/ Human Resource Management or Any related Behavioral Science Course

At least one year work experience or 3 months (on-the-job-trainee) as HR Assistant or Coordinator

Must be able to communicate effectively in all levels, able to express her ideas effectively and translate jargons into understandable terms to management and non-technical people.

Must be assertive, creative, persevering, self-motivating and thorough

Must be a model of Honesty, professional integrity and must inspire the trust and confidence of clients, colleagues, management and staff.

Fresh graduates are welcome to apply.

SPECIFIC AUTHORITIES AND RESPONSIBLITIES OF THIS POSITION

Recruits/sources qualified applicant/s for job vacancies

Updates the 201 files of all employees/workers pertaining to submission of necessary documents needed to complete the requirements

Ensures filing and recording of all administrative records

Ensures company policies are properly implemented

Ensures all personnel are properly attended in all their needs (i.e., benefits and welfare)

Monitors monthly attendance of all personnel including timekeeping

Prepares and updates yearly training plan

Carries-out accordingly whatever assignment and other duties and responsibilities that would be delegated by the Department Head/Officer-in-Charge

Job Type: Full-time

Pay: From Php18,000.00 per month

Benefits:

• Company Christmas gift
• Health insurance
• Life insurance
• On-site parking
• Paid training
• Pay raise
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person

General Duties and Responsibilities:

Under direct supervision of the HR Officer. Provides full support to the recruitment in ensuring that the organization's staffing requirements are met, and that the highest quality of applicants is hired. Performs a range of office support activities relative to recruitment and employee benefits, routine clerical and processing works as assigned.

Specific Duties and Responsibilities:

1. Complies with request of personnel of each requesting department.
2. Makes and prepares Job Ads and approved ads shall be posted in  newspaper, online recruitment sites free of charge or with pay (if need arises) and or attend Philippine Employment Service office (PESO) and or online job advertising such as Jobstreet, BossJobs and other networking links that are approved and authorized by the management.
3. Screening applicants by conducting a preliminary interview, administering tests and evaluation of tests' results.
4. Attends walk in, referrals, subcontractors and job advertisement applicants for initial interviewing.
5. Endorse applicants that passed the Psychological exams for in depth interview of requesting department or section.
6. Coordinate the result of the interview from the requesting department and assist the successful candidate/applicant for behavioral  interview of the HR Officer and endorsing them for final interview of the President & General Manager (for office positions). For Sales Associate positions, a letter of intro or endorsement must be accomplish immediately within the day the applicant has successfully passed the screening, while those for the office and warehouse/logistic staff, ensure that the qualified applicants has been given the list of pre-employment requirements for submission and completion before deployment to work.
7. Conduct background investigation to all qualified applicants regarding their behavior at work, effectiveness and accomplishments in their previous work/company it may either be conducted by sending letter through email or phone but the details should be documented using a background check form.
8. Prepares employment contracts and notices of personnel action for the signature of department head, HR Officer and President/General Manager.
9. Update, maintain and monitor manpower plantilla, summary of end contract in advance for two (2) months period, notice of transfer, promotion and re-assignments.
10. Monitors personnel or employees with nearing end of contract for department supervisor or head's evaluation. Endorse letter of notice to evaluate performance of subordinate and submit the performance evaluations two (2)  weeks before the date of their end contract.
11. Responsible in safe keeping and updating of 201 files and encoding data in the HR Officer to update employees' records.
12. Maintains, monitors and request to purchase the uniforms of sales associates.
13. Monitors monthly birthday celebrants
14. Ensures, that all end of contract and resigned employees have properly filled up their clearance, and exit interviews.
15. Prepare and issue requests for certificate of employment of active and former employees. Requesting party must submit a letter request or accomplish a request for certificate form for proper identification and specification of nature and purpose of the certificate being requested.
16. Attend to records management of 201 files, recruitment, manpower planning, and agency contracts. Updating its content and provide necessary feedback to HR Officer when there is a need to update, investigate, collaborate and develop any record or file in connection to contracts, salaries and wages or benefits.
17. Recommend any necessary changes in methods or techniques, procedures in hiring, sourcing and screening of applicants as necessary from time to time to the HR Officer
18. Endorse the list of newly hired employees every month for orientation and training needs. Coordinate with HR Officer the list for proper information.
19. Perform other tasks and jobs that may be assigned by the management at any time as need arises.

HR Assistant - Employee Relations

Mandaluyong City, Metro Manila, Philippines
Filinvest Land Inc.

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Qualifications:

• Bachelor's Degree in Human Resources, Psychology, Business Administration, or a related field.
• 1–3 years of relevant work experience in Human Resources or a related area.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Adaptable and open to learning in a fast-paced environment.

Responsibilities:

• Support daily HR operations and assist in executing HR functions and duties.
• Provide administrative and clerical support to HR executives and other team members.
• Maintain and update employee records, both in physical files and digital databases.
• Handle documentation and generate reports related to personnel activities, including staffing, recruitment, training, grievances, and performance evaluations.
• Assist in recruitment activities as well as new hire onboarding and orientation processes.
• Maintain confidentiality of employee information and ensure compliance with data protection regulations.