1,280 General Assistant jobs in the Philippines

Job Responsibilities

• Monitor CRM daily, spot invoices needing reconciliation, and update records immediately
• Cross-check invoice data against source documents and flag discrepancies for resolution
• Follow up with vendors or internal teams on missing invoice details and log all updates in the CRM
• Handle inbound calls from campaigns, route inquiries, and provide clear, professional assistance
• Respond promptly to emails, chats, and phone questions with accurate information and a helpful tone
• Schedule follow-ups, set reminders, and record every action in the CRM to maintain data integrity
• Post client-supplied content on assigned social media platforms and confirm successful publication

Requirements

• 1+ year in administrative support, invoicing, or customer service roles
• Proficiency with CRM systems, basic invoicing workflows, and MS Office or Google Workspace
• Excellent spoken and written English plus confident phone etiquette
• Strong attention to detail, organizational skills, and ability to juggle multiple deadlines
• Familiarity with major social media platforms and basic posting tools
• Self-starter who follows SOPs, maintains confidentiality, and communicates updates proactively
• Willing to work the shift schedule required by the client (e.g., UK or US hours)
• Willing to work full-time on-site in our Angeles City or Clark office

Job Types: Full-time, Permanent

Work Location: In person

The duties and responsibilities of a General Administrative Assistant includes, but not limited to, providing administrative support to our clients and its employees, assisting in daily operational needs, and managing our client's general administrative activities.

JOB DESCRIPTION:

1. Client Onboarding:

● Create quotation and proposal agreement for the client

● Organize meetings and set up client expectations

● Send the client the onboarding checklist and gather all necessary documents of clients for compliance

● Create a new client profile in the system, upload client's documents, and set up client's data tracker

● Creates service request of the client in the system

● Send the client an email or set up a quick call to go over the onboarding checklist to ensure everything is in place. Send client a welcome email.

2. Admin Tasks:

● Upload client's documents in shared drive

● Regularly update all necessary information in the system

● Approve rosters and keep the roster sheet up to date

● Assist support workers in resolving system access issues

● Resolve and close nags in the system

● Thorough review and re-checking of progress notes of support workers

● Liaise with Team Leaders to request and follow up needed documents or notes

● Review and approve weekly summary reports

● Assist in resolving issues related to accommodation, utilities, internet, heater, etc.

● Reporting of Covid-19 vaccination status via portal

3. Scheduling:

● Create client schedule and assign support workers

● Maintain the correctness of the assigned support workers schedules

● Accurate timekeeping: thorough checking of the number of work hours of the support workers including the declared overrun/overtime.

4. Payroll:

● Generate payroll based on the staff's time logs. Thoroughly review accuracy of payroll to make sure that no staff is underpaid or overpaid. Make sure to Transfer generated payroll to payroll sheet.

5. Invoicing:

● Verify all invoice details are correct and all schedules are charged with the correct charge band.

● Review and re-check invoices and make necessary corrections/updating through the system.

● Generate and send invoices to the bookkeeper on time.

● Accurately compute for payments and claim collections via portal

● Report Monthly BSP Plan via portal

6. Customer Support/ Client Satisfaction:

● Answer inbound calls and place outbound calls whenever necessary

● Market company services by sending referral form to clients/coordinators

● Conduct a quarterly client satisfaction survey

● Suggest improvements/ enhancements based on client survey or suggestions

● Immediately escalate client concerns/complaints/requests to Team Leaders

1. Any relevant tasks assigned by the immediate superior.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Free parking
• Health insurance
• Pay raise

Ability to commute/relocate:

• Angeles City, Pampanga: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Virtual Assistant – General Admin Support

Office-Based | US Time Zone | 20 Hours per Week

We are looking for a Virtual Assistant (VA) to provide general administrative support and help manage day-to-day tasks for our client. The ideal candidate is proactive, organized, and capable of handling various admin and communication duties with minimal supervision.

Key Responsibilities

• General administrative support for client operations
• Process-based tasks and workflow management
• Calendar and email management (responding to basic customer inquiries)
• Social media management (Instagram & Facebook)
• Manage booking and scheduling of jobs/consultations
• Follow up on emails and quotes sent to clients
• Send and manually enter invoices
• Create and maintain operations, processes, and manuals
• Keep in touch with client lists through outreach
• Complete final estimates and manage crew schedules
• Assist with website updates to keep it active
• Manage and maintain Jobber (client and job management software)
• Research free support and training resources as needed
• Willingness to make calls for the client in the future

Requirements

• At least 6 months of VA or BPO experience
• Experience in the above-mentioned tasks is an advantage
• Must have excellent English communication skills (written and spoken)
• Can work in an office-based setup following the US time zone
• Can start ASAP
• Tech-savvy and comfortable learning new tools (e.g., Jobber)

Job Types: Part-time

Benefits:

• Health insurance
• Paid training

Schedule:

• Monday to Friday
• Night shift

Supplemental pay types:

• 13th month salary
• Overtime pay

Ability to commute/relocate:

• Davao City: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Amenable to work in the office?
• Okay to work in a US Timezone?
• Can start ASAP?

Experience:

• Virtual Assistant/BPO : 1 year (Preferred)

Job Type: Full-time

Pay: Php17, Php20,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training

Application Question(s):

• Okay to work in a US time zone?
• For non- Davao candidates, willing to relocate to Davao City?
• Residing in Davao City?
• Amenable to work in the office (Juna Subdivison, Matina)
• Have experience with Customer Service?
• Have experience with Admin Tasks?
• Have experience with Social Media Management?
• Can start immediately?

Education:

• Bachelor's (Preferred)

Experience:

• BPO or VA: 1 year (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

About the Role:

We are seeking a proactive and detail-oriented General Virtual Assistant with a strong background in Mechanical Engineering to provide administrative and technical support to an engineering-focused business. This role is ideal for someone who enjoys combining organisational and communication skills with their engineering knowledge to assist in day-to-day operations and project coordination.

Key Responsibilities:

• Provide general administrative support (emails, scheduling, document preparation, data entry).
• Assist with project coordination and follow-ups.
• Review technical documents, drawings, and specifications.
• Support procurement and supplier communication.
• Prepare reports, spreadsheets, and work order updates.
• Liaise with internal teams and clients as required.
• Perform other ad hoc tasks to support business operations.

Qualifications & Skills:

• Degree in Mechanical Engineering (required).
• Prior experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Strong technical understanding of mechanical/engineering processes.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and organisational skills.

Desirable:

• Experience with project management or workflow software (e.g., , Asana, Trello).
• Familiarity with Xero or similar accounting tools.
• Knowledge of Australian standards in engineering or fabrication.

What's in it for you:

• Flexible remote work arrangement.
• Opportunity to apply your engineering expertise in a supportive environment.
• Work closely with a small but dynamic team.
• Exposure to both technical and administrative functions in an engineering-focused business.

How to Apply:

Please submit your resume and a short cover letter outlining your relevant experience and how your background in mechanical engineering makes you a great fit for this role.

This is a remote position.

This is a remote position.

Philippine-based Filipino applicants.

An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated General Virtual Assistant.

Reporting to the Director and working with direction from the team, you will be a self-starting, highly organised, and experienced General Virtual Assistant.

Candidates must have an incredible eye for detail and be efficient with data entry – you will have an eye for detail and understand the importance of quality assurance within your role. You will have some social media management experience.

Administration & Support
You will be responsible for the following:

• Serve as the central point of contact for communications to the Managing Partner
• CRM management, data entry, sales pipeline management
• Manage multiple calendars, emails, calls, and meetings
• Client concierge and telephone point of service
• Collection of databases on the website
• Updating File notes
• Proposal and Document preparation from templates
• Process and prepare financial and business forms
• Assist in creating financial reports on a regular basis
• Encode and update matter details in the client's file management system
• Draft various legal and compliance documents using client templates
• Draft various emails and letters using client templates
• Update terms and conditions of contracts
• Other General administrative duties
• Light bookkeeping – invoicing

SOCIAL-MEDIA

• Create, develop, and deliver content
• Multi-platform social media management engagement
• Re-purpose content for various social media platforms
• Moderate all social media platform comments and POD engagement
• Content creation support and design
• Blog/content writing

Requirements

• Degree qualified (+)
• Minimum of 2 years of experience
• Excellent communication skills, both verbal and written
• Proactive, results-driven, and efficient
• Highly organised and process-oriented
• Strong task and time management skills
• Excellent customer service skills
• Great attention to detail
• Experience in social media engagement, content creation, and database management

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task

Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits

• Monthly Salary: PHP35,000 per month
• Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
• You will be paid extra for overtime and Philippines public holidays
• Probation: 6 months and after Probation
• 10 days annual leave credits
• 5 days of sick leave
• HMO Offered after 6-month probation
• 13th Month Pay after 30 days
• Annual Salary Review
• Laptop provided after 30 days
• Permanent work-from-home role. You will have to use your own internet.
• SHIFT TIMES: 7AM to 4PM Philippine time, Monday to Friday

• Manage and maintain office files, records, and databases (electronic and physical).
• Handle incoming calls, emails, and correspondence in a professional manner.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Monitor and maintain office supplies and equipment inventory.
• Performs selection, accreditation and evaluation of Admin. suppliers to ensure maintained quality.
• Monitors and ensures regular maintenance and repair of company vehicle, furniture and equipment.

Job Types: Full-time, Permanent

Pay: Php21, Php25,000.00 per month

Benefits:

• Health insurance
• Life insurance

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Required)

Work Location: In person

• College graduate from a reputable university, preferably in Business, Commerce, Accounting or Social Sciences
• Preferably 1-4 Yrs Experienced Employee specialized in Clerical/Administrative Support or equivalent.
• Working knowledge of ISO processes is desirable
• Honest; Of high integrity and good moral character
• Self-driven; results-oriented, and can work under tight time pressure and with minimum supervision
• Well-organized, meticulous/conscientious with details, and strict with meeting agreed deadlines
• Flexible; willing to work extended hours to fulfill or accomplish duties or tasks
• Possesses good business judgement skills
• Has a good oral and written communication skills as well as presentation skills
• Good interpersonal skills ; can work effectively with people at all levels
• Team player
• Posesses effective working knowledge of PC office application - e.g. Excel, Word, Powerpoint, etc.

Job Type: Full-time

Work Location: In person

We are seeking a proactive and detail-oriented Virtual Assistant to join our growing team. In this role, you will play a key part in keeping our operations running smoothly by supporting our Finance, Customer Success, and Operations teams. You'll take ownership of a variety of recurring projects from bookkeeping and data validation to client communications and documentation ensuring our teams can serve clients effectively and focus on strategic initiatives.

Key Responsibilities

• Assist with bookkeeping tasks, including deferred revenue adjustments and reconciliations.
• Enter, validate, and manage test data in tax software to support Product and QA teams.
• Coordinate client follow-ups, schedule meetings, and maintain strong communication.
• Organize and clean up internal documentation for Product and Operations teams.
• Prepare and manage engagement letters until in-product solutions are implemented.
• Handle custom branding requests and related administrative workflows.
• Provide flexible cross-department support for projects, reporting, and recurring tasks.

Requirements

• Strong organizational and time management skills.
• High attention to detail and accuracy in data, documentation, and reporting.
• Proficiency in Microsoft Office and Google Workspace.
• Familiarity with bookkeeping or accounting software (QuickBooks, Xero, or similar) is preferred.
• Ability to follow detailed instructions and deliver consistent, high-quality results.
• Excellent written and verbal communication skills.
• Professional, dependable, and comfortable working independently in a remote setup.

Work Schedule

• Full-time (40 hours per week).
• Standard working hours with flexibility to coordinate across time zones.

Job Types: Full-time, Permanent

Pay: Php30, Php40,000.00 per month

Benefits:

• Work from home

Experience:

• QuickBooks: 1 year (Required)
• Salesforce: 1 year (Required)

Language:

• English (Required)

Work Location: Remote

Job Title: General Virtual Assistant

Interested candidates must fill out this application form:

Job Summary:

We are looking for an experienced General Virtual Assistant with at least 3 years of proven work experience in providing remote administrative and operational support. The successful candidate will be detail-oriented, proactive, and reliable, with strong communication skills and the ability to manage multiple tasks independently.

Key Responsibilities:

• Manage calendars, appointments, and meeting schedules.
• Handle email management and professional correspondence.
• Perform data entry, research, and file/document organization.
• Create and maintain spreadsheets, reports, and presentations.
• Provide basic bookkeeping support when needed.
• Assist with social media management and content scheduling.
• Coordinate with clients, internal team members, and vendors.
• Conduct online research and provide clear summaries of findings.
• Monitor and respond to customer inquiries or support requests.
• Perform other administrative and operational tasks as assigned.

Qualifications:

• Minimum of 3 years of proven experience as a virtual assistant or in a relevant administrative role.
• Strong English communication skills (written and verbal).
• Proficient in Google Workspace and/or Microsoft Office applications.
• Familiarity with productivity tools such as Trello, Asana, Slack, Zoom, or CRMs.
• Strong organizational and time-management skills.
• Reliable internet connection and a quiet, professional work environment.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing tasks and priorities.

Preferred Skills:

• Experience supporting international clients.
• Background in customer service, eCommerce, or digital marketing.
• Knowledge of basic graphic design or video editing tools (e.g., Canva, CapCut).