246 File Management jobs in the Philippines

• To manage and oversee E2E Process of CPT Mapping, Uploading and Archiving
• Data Governance: Develop and enforce data policies, standards, and procedures to ensure accuracy, consistency, and proper data stewardship.
• Data Integration: Oversee the coordination and alignment of data from multiple internal and external sources to support analytics, operations, and reporting.
• Document Management: Manage systems and processes for organizing and controlling unstructured data such as contracts, reports, and SOPs.
• Compliance & Security: Ensure adherence to data privacy regulations and internal security protocols.
• Data Quality Assurance: Monitor and improve the accuracy, completeness, and reliability of master data and transactional data.
• Metadata Management: Lead efforts to catalog and maintain data dictionaries, definitions, and source tracking for transparency and usability.
• Team Leadership: Supervise a team of data analysts or coordinators, providing guidance, training, and performance oversight.

Qualifications:

• Bachelor's degree in Information Management, Health Informatics, Data Science, or related field
• 4+ years of experience in data governance, data operations, or information management, with at least 1–2 years in a leadership or supervisory capacity
• Familiarity with document management systems and metadata tools
• Strong understanding of compliance standards
• Excellent organizational, problem-solving, and stakeholder communication skills
• Experience in healthcare, insurance, or highly regulated industries is preferred

SEMY AS, a Norwegian Facility Management company (with representative offices in Philippines - Alabang and Davao) is looking for a detail-oriented and analytical Information Management Specialist to support the organization, management, and development of structured digital information within Building Information Modelling (BIM) environments.

It will also work on the development, implementation, and optimization of systems, processes, and workflows.

Responsibilities

1. Information Modelling & BIM Coordination

• Develop, maintain, and manage project information models in line with BIM Execution Plans (BEPs) and ISO standards.
• Support model coordination and ensure data consistency, integrity, and quality across all disciplines.
• Facilitate information exchanges between design, construction, and operations teams.

2. Data Management & Information Structure Development

• Design and maintain data structures, taxonomies, and templates for effective information organization and retrieval.
• Define and manage metadata schemas and data dictionaries for digital deliverables.
• Establish and enforce protocols for data naming, versioning, and classification.
• Implement quality control and validation procedures for data accuracy.

3. Process and Standards Development

• Develop, document, and improve workflows related to information delivery, approval, and maintenance.
• Contribute to the development of company-wide digital standards and information management procedures.
• Support automation and digitalization initiatives through process mapping and tool integration (e.g., Revit, Navisworks, Power BI, Dynamo, Power Automate).

Qualifications

• Bachelor's degree in Architecture, Engineering, Information Technology, or related field.
• 3–5 years of experience in BIM, Digital Engineering, or Information Management roles.
• Proficiency in BIM and data tools (e.g., Autodesk Revit).
• Familiarity with databases, data governance, and scripting/automation for data management.
• Understanding of IFC schema, COBie, Uniclass, or similar data classification standards.
• Competence in MS Excel, Power Query, Power Automate, or equivalent tools for data processing.
• Can report daily to either ALABANG or DAVAO Office.

As a key member of the Information Management Team, he/she will execute critical data governance, quality, and management tasks. This hands-on role involves supporting day-to-day data operations while being a primary technical contributor to initiatives and projects using Python, Artificial Intelligence (AI), and Deep/Machine Learning to modernize the organization's data infrastructure.

Key Responsibilities

● AI and Automation: Contribute to the development of programs and/or systems using Python and implementing AI/Deep Learning models to map data dictionaries and automate validation, following software development best practices.

● Data Quality & Validation: Ensure data integrity by performing validation, executing data cleansing tasks to correct inaccuracies, and conducting routine quality checks to maintain complete and consistent records.

● Database & Integration Support: Support data integration efforts by compiling data from various sources; assist in the design, implementation, and maintenance of internal databases (SQL & NoSQL)

● Document & Metadata Management: Organize and manage structured and unstructured data, including reports and contracts; assist in maintaining the data catalog through metadata tagging, defining data categories, and tracking data lineage.

● Governance & Compliance: Assist in enforcing information governance frameworks and data security policies, ensuring compliance with document control procedures and data privacy regulations.

Experience and Training

● 1-3 years of experience in a data-focused role (e.g., data analysis, database administration, information management).

● Strong proficiency in SQL for complex querying and experience with database management tools and concepts for both relational (SQL) and NoSQL databases.

● Solid Python skills for data manipulation and hands-on experience or project-based knowledge of Deep Learning and NLP concepts.

● Strong knowledge of information governance frameworks, document control, and data security best practices. Familiarity with document management systems is preferred.

● Familiarity with software development practices, including version control with Git, is a significant advantage.

Summary:

As an Application Lead, you will oversee the design, construction, and configuration of applications, serving as the main contact person. Your typical day will involve leading the team, making critical decisions, and collaborating with various teams to ensure project success.

Roles & Responsibilities:

- Expected to be an SME.

- Collaborate and manage the team to perform.

- Responsible for team decisions.

- Engage with multiple teams and contribute on key decisions.

- Provide solutions to problems for their immediate team and across multiple teams.

- Lead the application development process.

- Ensure timely delivery of projects.

- Implement best practices for application design and development.

Professional & Technical Skills:

- Required Skill: Expert proficiency in IBM Information Management System (IMS) Database.

- Strong understanding of database management systems.

- Experience in designing and optimizing database structures.

- Proficiency in SQL and database querying.

- Knowledge of data security and compliance standards.

Additional Information:

- The candidate should have minimum 5 years of experience in IBM Information Management System (IMS) Database.

- This position is based at our Manila office.

Additional Must have skills:

IBM Information Management System (IMS) Database

Shift Schedule: Mid Shift

Work Set up: Hybrid

Number of days in a month or week that needs to be in the office: Twice a week

Location (During onsite): Uptown 2

Role : IBM Information Management System (IMS) Database

Location : Taguig, Uptown Bonifacio Tower 2

Work Type : Hybrid - 2x a week RTO

Work Shift : Mid Shift

Job Description:

Summary:

As an Application Lead, you will oversee the design, construction, and configuration of applications, serving as the main contact person. Your typical day will involve leading the team, making critical decisions, and collaborating with various teams to ensure project success.

Roles & Responsibilities:

- Expected to be an SME.

- Collaborate and manage the team to perform.

- Responsible for team decisions.

- Engage with multiple teams and contribute on key decisions.

- Provide solutions to problems for their immediate team and across multiple teams.

- Lead the application development process.

- Ensure timely delivery of projects.

- Implement best practices for application design and development.

Professional & Technical Skills:

- Required Skill: Expert proficiency in IBM Information Management System (IMS) Database.

- Strong understanding of database management systems.

- Experience in designing and optimizing database structures.

- Proficiency in SQL and database querying.

- Knowledge of data security and compliance standards.

Additional Information:

- The candidate should have minimum 5 years of experience in IBM Information Management System (IMS) Database.

- This position is based at our Manila office.

Additional Must have skills

IBM Information Management System (IMS) Database

Note :

Interested candidates feel free to share your updated resume to

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Vendor Information Management Specialist (WFH, Mining Industry Exp)

Job Description:

• Track and manage the supply of electronic maintenance manuals.
• Maintain correspondence logs to document vendor communications.
• Manage electronic data within Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Perform light document control tasks.
• Collate and store vendor information in a structured and organised manner.
• Catalog and maintain an audit trail of all received documents.
• Compile and hand over complete document sets to the client at project completion.
• Ensure timely receipt of spare parts lists and related documentation.
• Coordinate with suppliers to obtain required information and quotes for spare parts.
• Distribute vendor information to relevant stakeholders within the organisation.
• Collaborate with requestors to refine and improve the scope of vendor information where necessary.
• Source vendor-supplied technical documents via Aconex or similar systems.
• Identify missing information and follow up as needed.
• Ensure vendor-supplied documents are complete and technically sound.
• Review and progress completed documentation with comprehensive commentary.
• Review for completeness: confirm maintenance schedules, parts lists, and all required sections are included with no missing or blank pages.
• Disseminate manuals to relevant team members (e.g., Mechanical/Electrical Engineers) for review.
• Assist in the development of a preventive maintenance (PM) strategy based on OEM recommendations and statutory requirements.
• Standardise parts and spares to reduce duplication and optimise inventory management.

Qualifications: 

• Bachelor's degree in Engineering, or any related field.
• Proven experience in vendor or supplier management.
• Proficiency in using Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Solid understanding of equipment and parts.
• Strong understanding of spare parts lifecycle and inventory optimisation practices.
• Understanding of maintenance activities and possessing mechanical/electrical aptitude.
• Knowledge of supporting preventive maintenance (PM) planning based on OEM and regulatory standards.
• Familiarity with electronic maintenance manuals and documentation handling.
• Ability to read technical documents and confirm they match the correct equipment.
• Oversee technical document content and movement.
• Ability to create clear, accurate, and high-quality technical documents by following established processes.
• Ability to identify and escalate risks or issues that could affect project outcomes.
• Proactive mindset focused on continuous improvement and efficient documentation practices.
• Committed to maintaining confidentiality and handling sensitive information professionally.
• Strong collaboration skills to build positive working relationships within the team.
• Excellent written and verbal communication skills for clear coordination with clients and internal teams.

An experienced Records and Information Management (RIM) Analyst is required to join the WTW RIM function on a permanent basis, operating at a global level. Experience of working in partnership with legal/privacy, cyber & information security, enterprise risk management, compliance, technology and business stakeholders is vital for this role. Experience of working with on and off-shore stakeholders in a multi-vendor environment is also required.

The RIM Analyst will help to review compliance status of the RIM programme through a variety of workstreams and projects aiming to ensure the main principles of information categorization and lifecycle, retention, legal hold management and disposition are effectively implemented across a large diverse company.

The Role

•   Assess elements of RIM program compliance against a defined set of requirements, including record categorization against the company Records Retention Schedule, disposition and legal hold processes

•   Prioritize reviews with a defined risk-level approach in conjunction with the Line of Business / corporate function remediation plans, providing robust challenge and suggesting actions to overcome barriers where required

•   Co-ordinate and explain strategic remediation recommendations to process and system owners 

•   Liaise with technical specialists and other business analysts from WTW/3rd parties to support remediation ensuring these meet defined requirements 

•   Act as a Business Partner to various assigned Lines of Business and Corporate Functions 

•   Track completion of remediation milestones

•   Report on progress, highlight, escalate and overcome any issues or barriers to delivery 

•   Establish strong relationships with process, system, risk and record owners

•   Execute regular process to monitor and control in-scope procedures and systems, and drive delivery of the plans against agreed deadlines

The Requirements

•   Solid knowledge of record and data retention - legal and regulatory requirements

•   Demonstrable knowledge of the lifecycle management of records 

•   Candidates with implementation of retention requirements and process improvement experience are preferred

•   Proven analytical and organizational skills

•   Ability to plan, lead and implement projects across regions and work on virtual teams

•   Ability to multi-task and prioritize work to meet deadlines

•   Must be a self-starter and able to self-direct 

•   A team player who delivers high quality service in a virtual environment

•   Conscientious and driven by an attention to detail with a focus on high quality work

•   Proactively looks for ways to improve operational efficiency toward continuous improvement

•   Strong communication skills, both written and verbal

•   Technical RIM experience in M365 an advantage

•   Experience with legacy data remediation planning and implementation preferred

•   Effective in a fast paced, busy and pressurized environment

•   Adaptive to change

Qualifications

•   Min 5 years of overall business management experience in a complex, financial services, or professional services organization

•   Min 5 years working in a Records and Information Management (RIM) or Privacy/Data related roll

•   RIM certification of industry qualification is desirable

WTW is an Equal Opportunity Employer