242 Facility Oversight jobs in the Philippines

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Position: AU Building Management Support

Location: Central Luzon

Work setup & shift: Remote | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

Employee Referral Program

Work Life Balance

Your Role

As an AU Building Management Support, you are responsible for:

• Provide executive administrative support to Senior and Building Managers.
• Manage offsite office administration and Microsoft Teams environment (forms, QR codes).
• Maintain and monitor internal documentation including Policies & Procedures, Master Spreadsheets, and SharePoint sites (Senior Management/Team Site).
• Assist in the draft, review, and finalization of Building Managers' monthly reports and coordinate the preparation of tender submissions.
• Manage and update company databases and communication tools, including the contact database and Mail Chimp for newsletters and mailouts.
• Oversee contractor compliance by collating lists and ensuring all contractors have necessary insurance, induction, etc.
• Monitor and manage Building Management Systems (e.g., MyBoss, BuildingLink) for inquiries and training purposes.
• Ensure strata committee contacts are current and distributed to relevant managers.
• Prepare necessary Excel spreadsheets and create building notices/signs.
• Distribute information to managers regarding events and training, including general and Toolbox advice.
• Complete ad-hoc tasks as directed by management via email or SMS.

Required Skills & Experience

• Minimum 4 years proven experience in a general administrative role; Office Manager experience is highly desirable.
• Strong proficiency in SharePoint, Windows OS, and MS Office Suite (Excel, Word) is mandatory.
• Demonstrated experience in database management to maintain accurate and up-to-date records.
• Excellent written and verbal communication skills.
• Proven ability in report and tender document preparation.
• Experienced in using Canva or similar design tools.
• Exceptional organizational skills, time management, and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong overall computer and technology skills.

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

Property Management Operations & Accounting Coordinator responsible for handling utility accounts, financial reconciliations, vendor management, property maintenance coordination, and reporting. She acted as a liaison between leadership (Jerson Frias), vendors, and internal systems to ensure smooth operational and financial workflows.

Main Responsibilities

• Utility & Account Management

Update and maintain utility account contact information (e.g., JCPL, Newark Water, PSEG).

Coordinate utility shutoffs when properties are sold or vacated.

Follow up on mortgage payoff requests tied to property sales.

• Reconciliation & Accounting

Perform monthly bank reconciliations against TD Bank records.

Clear pending transactions and update AppFolio (property management/accounting software).

Leave accounts unreconciled at month-end for leadership review before finalization.

• Vendor & Expense Management

Compare costs and performance of vendors (e.g., cleaning services).

Prepare and present spreadsheets for vendor comparisons.

Support in selecting and transitioning vendors based on cost-effectiveness.

• Property Maintenance Support

Execute requests tied to property operations (e.g., shutting off power, handling payoffs).

Track and confirm follow-ups with service providers.

• Reporting & KPI Tracking

Generate 12-month income statement reports for each property.

Maintain and update the master financial file on a monthly basis.

Seek clarification when needed to ensure accuracy of financial reporting.

• Communication & Workflow Improvement

Provide constructive feedback on clarity and detail in leadership requests.

Ensure sensitive financial and property-related tasks are handled with precision.

Promote improved communication protocols for smoother workflows.

Key Skills & Tools

Accounting software: AppFolio

Bank reconciliation experience (TD Bank or similar).

Excel/Google Sheets proficiency for report updates and vendor comparisons.

Vendor management and cost analysis.

Strong communication skills for clarifying instructions and improving processes.

Attention to detail in handling financial data and sensitive property information.

We are seeking a detail-oriented Property Management & Operations Associate to manage the day-to-day operations of a U.S.-based residential property portfolio. This includes overseeing an apartment building with 8 units and 6 single-family homes—all managed remotely. The ideal candidate brings proven property management experience, strong communication skills, and the ability to balance operational oversight with administrative precision.

• Manage daily property operations in collaboration with property management companies.
• Ensure timely payment of city taxes, HOA fees, and other property-related expenses.
• Maintain and update Excel spreadsheets for accurate financial tracking.
• Prepare detailed financial and accounting reports for review.
• Coordinate repairs and maintenance by liaising with contractors and vendors.
• Communicate with tenants on property-related matters when needed.
• Conduct monthly property status checks (beginning, middle, and end of month).
• Research and evaluate potential real estate investment opportunities.
• Handle administrative tasks supporting portfolio management and expansion.

• Demonstrated experience in U.S. property management or real estate operations.
• Advanced proficiency in Excel and comfort with data management tools.
• Excellent written and verbal English communication skills.
• Experience collaborating with property managers, contractors, and vendors.
• Highly organized with the ability to manage multiple priorities independently.
• Strong attention to detail and accuracy in financial and administrative reporting.

• Knowledge of U.S. real estate regulations and tax requirements.
• Familiarity with property management software systems.
• Understanding of rental operations and tenant relations.
• Availability to work in alignment with U.S. time zones.

• Take on a key role managing a growing real estate portfolio—all while working remotely.
• Access opportunities for professional growth and expanded responsibilities.
• Work in a collaborative, client-focused environment.
• Contribute to research and decision-making for future property acquisitions.

Position: Property Management Virtual Assistant

Key Responsibilities:

• Monitor and track rent collections and send follow-ups.
• Assist with lease renewals and tenant screening.
• Manage vendor communications and coordinate service requests.
• Update CRM and property management software.
• Maintain records for compliance and documentation.

Qualifications:

• 1–2 years of experience in property management or real estate admin.
• Experience using software like AppFolio, Buildium, or Rent Manager.
• Strong follow-through and organizational skills.
• Clear written and verbal English communication.
• Basic understanding of leasing compliance.

System Requirements:

• Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
• Back-up Computer Processor: at least dual-core or higher
• Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
• Operating System: at least Windows 10 64-bit

Internet Speed:

• Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
• Back-up Connection: at least 5 Mbps

Job Type: Full-time

Benefits:

• Company events
• Opportunities for promotion
• Work from home

Work Location: Remote

Are you passionate about training and eager to be part of a growing team of virtual assistants supporting a leading Australian real estate company?

Join our teamas a Property Management Repairs Administrator and be part of a collaborative environment that blends the best of the Philippine and Australian work cultures.

YourVA is a BPO company providing virtual assistant services to the Australian real estate industry, specializing in delivering innovative solutions tailored to meet the needs Australian real estate industry.

Job Title: Property Management Repairs Administrator

responsible for coordinating and assisting property managers to manage and follow up repair requests and outstanding quotes across the property manager's portfolio

Location: Block 7 Lot 5 & 6, Fil-Am Friendship Highway, Cutcut, Angeles City, Pampanga

Reports To: Property Management Department Head

Work Setup: Office-based, Full-time

We believe that character, attitude, and a passion for growth outweigh any resume—because the right mindset can shape success far beyond what's written on paper

• Communicate openly and transparently with tenants regarding maintenance procedures and timelines.
• Assists the property manager in contacting tenants to determine the exact nature of their repair request
• Ensures compliance with notice periods, requirements, and record-keeping.
• Assessing the urgency vs non-urgency and impact of each maintenance issue
• Keeping detailed records of maintenance activities and repairs.
• Liaises clearly with tenants, tradespeople, and property managers
• Ability to deal with repair issues quickly and effectively, especially in emergencies.
• Strong organisational skills for managing multiple properties, repairs, tenant records.
• Keen to details for you may need to cross-check invoices, quotes, and work orders for accuracy.

• Customer Service Focus- Ability to maintain good tenant relationships.
• Keen to details for the need to cross-check invoices, quotes, and work orders for accuracy
• Organisations skills for managing multiple repair jobs, quotes, and follow-ups simultaneously
• Excellent communication skills to clearly communicate with tenants, tradespeople, and property managers
• Ability to prioritise based on tenancy needs and working within legislative requirements and property manager instructions
• Knowledgeable in property software is a plus but NOT required (e.g., PropertyMe, Property Tree, Console Cloud
• Previous experience in property management, leasing, or a related field is a plus (but not required)
• Experience in property management is NOT required, but it's a plus
• Fresh graduates and senior high school graduates are welcome to apply

• Monday to Friday, 7:00 AM – 4:00 PM
• 8-hour day shift
• Fixed Weekend Off

• Monthly salary (to be discussed during the interview)
• 13th month pay
• Bonus pay
• Mandatory government benefits (SSS, PhilHealth, PAG-IBIG)

• Paid Time Off:

• 5 Vacation Leaves

• 10 Sick Leaves (convertible if unused)
• Up to 7 days paid company shutdown during the Christmas break
• Paid Australian holidays
• Free office snacks
• Opportunities for training, promotion, and annual pay increase

• Our company culture is all about good vibes, great leadership, and fostering a supportive and fun environment. We believe in celebrating each other's successes, whether it's with birthday treats, team lunches, or simply sharing a laugh during regular lunch-outs.
• We value skills and hands-on experience over traditional educational qualifications.
• We foster an environment where teamwork is built, with a focus on respect, and continuous learning, we're dedicated to helping each team member thrive.

If you're ready to elevate your career and experience the best of Philippine and Australian work culture, we want to hear from you"

• The team is treated as an extension of the Australian business, not just back-end support
• There are real opportunities to grow and be recognised within the partnership
• The work we do as Virtual Assistant directly impacts real clients and properties in Australia

The Property Manager oversees the end-to-end operations of luxury condominium units and shared building facilities. This includes tenant relations, maintenance coordination, recruitment and management of in-house service teams, billing and accounting, and ensuring that all units reflect the highest standards of comfort, efficiency, and value preservation.

This role blends hospitality-level service with technical and operational expertise, ensuring that both owners and tenants experience seamless management.

1. Tenant & Leasing Management

• Handle all aspects of tenant relations — onboarding, move-in/move-out inspections, issue resolution, and renewals.
• Ensure compliance with lease terms, association regulations, and building policies.
• Coordinate property viewings, turnover documentation, and repair commitments before occupancy.
• Monitor rent collection, enforce payment schedules, and manage deposits and arrears follow-ups.

2. Building Operations & Maintenance

• Oversee daily operations of all managed units and common areas.
• Develop and maintain preventive maintenance schedules (electrical, plumbing, HVAC, elevators, fire systems).
• Supervise maintenance requests, ensuring timely, cost-efficient, and high-quality work.
• Implement standardized maintenance tracking and inventory systems (tools, parts, consumables).
• Review vendor performance and ensure proper safety and compliance standards.

3. Contractor & Vendor Management

• Source, vet, and negotiate with third-party contractors (cleaning, pest control, landscaping, renovation, security).
• Maintain a roster of approved service providers with rate cards and service-level agreements (SLAs).
• Inspect and approve completed work; ensure cost transparency and documentation.
• Evaluate when to outsource vs. handle tasks in-house for efficiency and cost optimization.

4. In-House Staff Recruitment & Management

• Recruit, train, and supervise maintenance, housekeeping, and admin personnel.
• Develop and enforce daily work schedules, checklists, and task reporting.
• Implement accountability systems (before/after photos, completion logs, performance KPIs).
• Foster a service-oriented culture focused on quality, reliability, and discretion.

5. Financial Management & Billing

• Prepare monthly billing summaries for owners and tenants (rent, utilities, repairs, dues).
• Approve maintenance costs within defined limits; escalate capital expenditures for management approval.
• Maintain transparent financial reporting per unit and per property cluster.
• Coordinate with accounting to reconcile invoices, collections, and remittances.

6. Technical & Compliance Oversight

• Maintain familiarity with building systems, staff and processes
• Ensure compliance with local codes, HOA rules, and safety certifications.
• Conduct periodic property audits for cleanliness, equipment functionality, and safety.
• Oversee renovations or refurbishments, coordinating with architects, engineers, and contractors.

7. Reporting & Systems

• Maintain digital property management records (leases, invoices, maintenance logs).
• Provide monthly summary reports with KPIs: occupancy, rent collected, issues resolved, expenses, upcoming renewals.
• Support automation initiatives — property dashboards, maintenance ticketing systems, and digital inspections.

• Bachelor's degree in Property Management, Engineering, Business, or Hospitality.
• Minimum 5 years' experience managing high-end condominiums or mixed-use developments.
• Strong leadership, communication, and negotiation skills.
• Working knowledge of building systems, vendor coordination, and preventive maintenance.
• Proficiency in Microsoft Office, Google Workspace, or property management software.

• Experience handling premium tenants (expats, corporate clients, embassies).
• Understanding of financial and legal documentation for leases and service contracts.
• Hands-on mindset with an eye for detail, design, and guest experience.
• Calm under pressure, with problem-solving and multitasking ability.

Job description:

Job description:

REassist is a premier virtual assistant company that partners with real estate professionals across Australia and New Zealand. We are seeking a highly skilled Virtual Assistant (VA) to provide crucial support to one of our key clients. This is a permanent, full-time remote position, and prior experience in real estate is mandatory. The ideal candidate will be a proactive, autonomous problem-solver who can hit the ground running.

Responsibilities:

• Phone Support: Answer for rental and tenant inquiries, providing prompt and professional assistance.
• Maintenance & Repairs: Coordinate maintenance and repairs from start to finish, including handling all phone calls and emails with tenants, landlords, and tradespeople.
• Lease Renewal Management: Handle the entire lease renewal process, ensuring all documentation and communication are completed accurately and on time.
• Administrative Support: Act as a backup administrator for an existing Virtual Assistant role, assisting with various administrative tasks as needed.

We Are Looking For Someone Who:

• Has proven experience as a Virtual Assistant or high-level administrative assistant.
• Possesses a strong background in real estate in Australia or New Zealand.
• Is an experienced user of PropertyMe (mandatory experience).
• Is an experienced user of Ailo (mandatory experience).
• Has essential customer phone experience with Australian clients and is well-spoken in English.
• Is exceptionally organized with a keen eye for detail.
• Works well independently and can effectively manage their time.
• Has excellent written and verbal communication skills.

This Role is NOT For Individuals Who:

• Lack direct experience in a real estate environment in Australia or New Zealand.
• Are unfamiliar with the PropertyMe and Ailo platforms.
• Lack experiences communicating with Australian customers via phone.
• Are looking for a junior-level administrative position.
• Need constant supervision to manage daily tasks.
• Do not have a professional, discreet, and proactive approach to their work.

Qualifications:

• Proven experience as a Virtual Assistant or high-level administrative assistant.
• Demonstrable experience in real estate.
• Proficient experience in the PropertyMe and Ailo platforms.
• Essential phone experience dealing with Australian customers.
• Exceptional organizational, communication, and time-management skills.
• Queensland Property Management experience is a big plus plus

Join REassist and become an integral part of our client's success We look forward to reviewing your application.

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Company Christmas gift
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Remote

About the Role

We're looking for a Property Management & Sales Development VA to join our fast-growing property management company. This position is perfect for someone with strong sales instincts who also thrives on keeping operations smooth—balancing business development with collections oversight to fuel company growth.

What You'll Do

• Prospect property owners open to management services or selling their properties
• Reach out through social platforms, campaigns, and direct digital outreach
• Guide prospects through the entire sales journey—from first contact to signed contracts
• Build relationships with investors, partners, and potential clients
• Use CRM tools to track, organize, and move deals forward
• Research and participate in industry groups to expand opportunities
• Create compelling outreach materials and proposals

Collections & Financials

• Ensure tenant and owner payments are received on time
• Monitor overdue accounts and resolve payment issues
• Follow up with clients via calls and emails for collections
• Collaborate with the finance team to refine collection processes
• Keep payment records accurate and up to date

What We're Looking For

• Experience in sales, business development, or client acquisition
• Strong communicator who builds rapport quickly
• Highly organized, self-motivated, and proactive
• Comfortable using CRM tools and managing pipelines
• Background in real estate or property management (a plus)
• Ability to stay on top of deadlines and manage priorities effectively

Work Setup

• Full-time: Monday–Friday, 10 AM – 7 PM EDT
• Occasional weekend availability if urgent matters arise
• Fully remote with opportunities for advancement

Why You'll Love Working With Us

• Be part of a growing real estate business with exciting expansion plans
• Gain expertise across sales, acquisitions, and property management operations
• Collaborate with a team that supports growth, initiative, and results
• Unlock professional development and long-term career opportunities