254 Facility Coordinator jobs in the Philippines

Position summary:

• Carry out preventive maintenance / Monitor client's vendors and ensure that they are duly carried out in accordance to approved guidelines and standards, to minimize unexpected breakdowns and interruption to services. This should include maintenance of ACMV, plumbing & sanitary systems, kitchen equipment, amenities, fittings and fixtures, wall, ceiling and floor finishing of the office.
• Carry out  corrective work orders and ensure that they are duly carried out in accordance to approved guidelines and standards
• Troubleshoots operational problems related to mechanical, electrical, instrumentation, fire protection, security services, carpentry, plumbing, kitchen equipment  etc. with the authorization from Senior technician/Site lead/ Client.
• Gathers and records of building utilities on Client leased spaces – electricity and water readings. Reports any discrepancies or sub-standard conditions observed to Senior Technician
• Prepares/ensure that all documentation, including log sheets, service and incident reports are updated accurately and in a timely manner
• Assists in establishing spare parts & maintenance consumables stocking levels and review. Fabricates, modifies or repairs required parts as necessary with the approval of OEM/Senior Technician/ Site leads
• Executes environment, health, safety and security (EHSS) policies and procedures.  Maintains a superior working environment especially in the areas of facilities maintenance, good housekeeping, hygiene and sanitation.
• Communicates regularly to superiors and co-workers during shift turn over about routine inspection/ check results, planned preventive maintenance, scheduled corrective and other operational and maintenance issues.
• Participate and supports any MEP initiatives of the Client. Implements cost reduction and continuous improvement programs.
• To help with any other facilities duties as assigned by the Senior Technician/ Site lead.

Qualification and Requirements:

• Minimum formal qualification in a technical field (Electrical and/or Mechanical)
• At least 3 years of technical experience in building engineering and maintenance or equivalent preferred
• Experience in repair and maintenance of F&B equipment (Electrical, Refrigeration, Hot, Cold, Gas) would be advantageous.
• Team player, Willing to learn.
• Must be willing to do shift work

The Facility Coordinator / Receptionist is responsible for managing front desk operations, providing excellent customer service to visitors and employees, and ensuring the smooth operation of facility-related services. This role combines administrative support with facilities management to maintain a professional and efficient workplace environment.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
• Maintain visitor logs, ID issuance, and access control in compliance with company policies.
• Coordinate facility maintenance requests, repairs, and services with vendors and service providers.
• Monitor office supplies, pantry items, and facility equipment, ensuring availability and functionality.
• Assist in scheduling and coordinating meeting rooms, events, and office activities.
• Ensure cleanliness, safety, and security of the reception area and office premises.
• Support administrative tasks such as filing, documentation, and preparation of reports.
• Act as the first point of contact for facility-related concerns raised by employees.
• Perform other duties as assigned to support the overall operations of the office.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Previous experience as a Receptionist, Front Desk Officer, or Facility Coordinator is an advantage.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and able to multitask effectively.
• Professional appearance and customer-service oriented.

About the Role

We are looking for a highly organized and proactive Dispatch Coordinator
 with experience in 
facility management, maintenance coordination, or service operations
. This role is critical in ensuring timely response and resolution of repair and maintenance requests for our clients. You will manage work orders, coordinate with technicians and vendors, and use facility management platforms such as 
Fexa, ServiceChannel, FacilIT, or Salesforce
 to track and complete service requests efficiently.

Key Responsibilities

• Receive, log, and manage 
  work orders
   from clients through facility management systems (e.g., Fexa, ServiceChannel, FacilIT, Salesforce).
• Dispatch and coordinate technicians, vendors, or service providers for maintenance and repair tasks.
• Monitor job progress, follow up on pending work orders, and ensure service completion within client-defined SLAs.
• Validate service completion reports, photos, and invoices prior to closing work orders.
• Communicate with clients, field technicians, and internal teams to resolve issues promptly.
• Maintain accurate documentation and status updates in the system.
• Generate daily and weekly reports on open work orders, job status, and technician performance.
• Support process improvements and contribute to workflow optimization in dispatch and operations.

Qualifications

• At least 1–2 years of experience
   in facility management, property maintenance coordination, or dispatch operations.
• Familiarity with 
  Fexa, ServiceChannel, FacilIT, or Salesforce
   platforms (experience with at least one is required).
• Strong communication and coordination skills with multiple stakeholders (clients, vendors, technicians).
• Excellent 
  attention to detail
   and ability to multitask in a fast-paced environment.
• Proficient in 
  Microsoft Excel, Google Sheets, and report generation
  .
• Problem-solving mindset and a proactive approach to resolving service delays or issues.
• Ability to work independently in a remote setup with flexibility for monthly in-office collaboration days.

What We Offer

• Competitive salary package
• HMO coverage upon regularization
• Remote-first work culture with structured monthly RTO
• Opportunities for growth in a fast-scaling operations and facilities management environment

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Responsible for providing assistance to the Property Manager on matters like internal communications, attendance to meetings and preparation of reports.

Specific Duties and Responsibilities:

• Prepares reports, documents, and materials needed by the Property Manager.
• Assists in coordinating with various departments and government offices for permits, licenses, taxes, and insurance.
• Receives and addresses inquiries and complaints from tenants and shoppers promptly.
• Maintains organized records, files, and property-related documents.
• Prepares materials and assists in the orientation of new tenants.
• Keeps the Property "Fact Book" updated and accurate.
• Prepares reports on repossessed leased spaces.
• Performs other duties as assigned by the Property Manager.

Qualifications:

• Bachelor's degree in business, Real Estate, Property Management, Commerce, Communication, Public Relations, or a related field.
• Relevant work experience is a plus, but fresh graduates are welcome to apply.
• Strong business math skills and attention to detail.
• Familiarity with SAP is an advantage.
• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational and communication skills.

Job Types: Full-time, Permanent

Pay: From Php18,128.00 per month

Benefits:

• Company events
• Employee discount
• Free parking
• Health insurance
• On-site parking
• Pay raise

Application Question(s):

• Are you comfortable working onsite from Monday to Friday, 9:00 AM to 6:00 PM, and occasionally on weekends if needed?
• What is your desired salary?
• If hired, how soon can you join the Company?

Work Location: In person

Job Brief

We are seeking a skilled and proactive Administrative Support Officer to provide essential assistance with client follow-ups, database management, and general administrative tasks. The role requires strong organisational skills, accuracy, and the ability to manage multiple priorities independently in a remote setting.

Responsibilities

Send client follow-up emails to complete forms, assessments, and other documentation

Maintain a professional and courteous tone in all communications

Track and record client responses and progress in the database

Update and maintain client records with accuracy and completeness

Organise and categorise data for efficient retrieval

Assist with data entry, document management, and scheduling

Collaborate with team members to support administrative needs

Respond promptly to client inquiries via email or chat

Maintain documentation for client follow-up procedures and administrative processes

Handle all client information confidentially and in line with company policy

Requirements

1–2 years' experience in an administrative or similar support role

Strong written and verbal communication skills

Excellent attention to detail and accuracy

Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)

Familiarity with Asana, Notion, or similar task management tools

Experience in the NDIS or allied health sector (preferred but not essential)

Strong organisational and time management skills

Proven ability to manage databases and maintain accurate records

Self-motivated and capable of working independently in a remote environment

Software Proficiency

Microsoft 365 (Word, Excel, Outlook, Teams)

Asana, Notion, or equivalent task management tools

CRM or database systems

Education

Qualification in Business Administration or a related field preferred

Personal Attributes

Detail-oriented and organised

Professional and courteous communicator

Reliable and proactive in task completion

Able to manage competing priorities and work independently

Salary offer range: P30,000 - P40,000 gross per month

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details