205 Facility Coordinator jobs in the Philippines

The Facility Coordinator / Receptionist is responsible for managing front desk operations, providing excellent customer service to visitors and employees, and ensuring the smooth operation of facility-related services. This role combines administrative support with facilities management to maintain a professional and efficient workplace environment.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
• Maintain visitor logs, ID issuance, and access control in compliance with company policies.
• Coordinate facility maintenance requests, repairs, and services with vendors and service providers.
• Monitor office supplies, pantry items, and facility equipment, ensuring availability and functionality.
• Assist in scheduling and coordinating meeting rooms, events, and office activities.
• Ensure cleanliness, safety, and security of the reception area and office premises.
• Support administrative tasks such as filing, documentation, and preparation of reports.
• Act as the first point of contact for facility-related concerns raised by employees.
• Perform other duties as assigned to support the overall operations of the office.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Previous experience as a Receptionist, Front Desk Officer, or Facility Coordinator is an advantage.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and able to multitask effectively.
• Professional appearance and customer-service oriented.

Key Responsibilities:

• Maintenance Planning and Coordination: Implement and manage comprehensive maintenance plans and schedules for roadways, toll plazas, electronic tolling equipment, ITS (Intelligent Transportation Systems) devices, and other related infrastructure. Coordinate maintenance activities with internal departments (e.g., traffic operations, engineering) and external contractors to minimize disruption to traffic flow.
• Supervision and Oversight: Supervise maintenance crews and/or external contractors, ensuring all work is completed efficiently, safely, and to the required quality standards. Conduct regular site inspections to monitor progress and quality of work.
• Asset Management: Maintain a detailed inventory of all roadway and toll facility assets. Track the condition and performance of assets and identify needs for repair, replacement, or upgrades. Use asset management software to log and track work orders.
• Compliance and Safety: Ensure all maintenance activities adhere to local regulations, including OSHA safety standards. Enforce safety protocols for all maintenance work.
• Emergency Response: Serve as a key point of contact for emergency maintenance situations, such as accidents, severe weather events, or equipment failures. Coordinate and direct emergency response crews as needed.
• Documentation and Reporting: Maintain accurate records of all maintenance work, including work orders, costs, and materials used. Prepare regular reports on maintenance activities, asset conditions, and budget status for management.

Qualifications:

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Management, or a related field is preferred.
• A minimum of 2 years of experience in maintenance, construction, or a related field, with at least 1-2 years in a supervisory or coordination role. Experience with roadway maintenance or toll facility operations is highly desirable.

What you'll be doing

• Assist in the planning, scheduling, and coordination of project activities
• Liaise with clients, contractors, and other stakeholders to ensure effective communication and timely issue resolution
• Monitor project progress, identify potential issues, and implement corrective actions
• Maintain accurate and up-to-date project documentation, including budgets, timelines, and reports
• Collaborate with the project management team to identify and implement process improvements
• Provide administrative support, such as organizing meetings, preparing agendas, and taking minutes

What we're looking for

• Minimum 2 years of experience in a project coordination or similar role, preferably in the construction industry
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment
• Proficient in using project management software.
• Familiarity with construction processes, project management methodologies, and industry regulations
• Degree in project management, construction management, or a related field

What we offer

At QUEST-AIR TECHNOLOGY PHILS., INC.', we are committed to providing our employees with a supportive and rewarding work environment. We offer competitive salaries, opportunities for career advancement, and a range of benefits, including:

• Comprehensive health insurance
• Professional development and training programs

About us

QUEST-AIR TECHNOLOGY PHILS., INC.' is a leading provider of construction and project management services in the Philippines. We specialize in delivering high-quality projects across a range of sectors, including residential, commercial, and industrial development. Our team of dedicated professionals is committed to exceeding our clients' expectations and driving innovation in the industry.

Apply now to join our team as a Project Coordinatorand be a part of our exciting journey

• Office Coordinator

We accept

Fresh graduate

Senior high

No experience required

Willing to learn

Job Type: Full-time

Pay: Up to Php14,500.00 per month

Work Location: In person

Qualification:

• Candidate must possess at least a Bachelor's/College Degree in any field.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Can handle multi-tasking work and highly organized.
• Work experience is an advantage.

At Sysdig, we believe cloud security isn't a compromise - it's a promise. From the start, our mission has been clear: to help organizations secure innovation in the cloud, the right way.

We created Falco, the open standard for cloud threat detection, and continue to lead the cloud security market with runtime insights, open innovation, and agentic Al. Creators of technology trusted by over 60% of the Fortune 500, Sysdig gives teams the real-time clarity to move fast and defend what matters most.

Culture matters here. We believe diversity fuels stronger ideas, and open dialogue drives sharper decisions. Recognized as a Best Place to Work and one of Deloitte's fastest-growing companies for the past 5 years, we're here to raise the standard for what cloud security and workplace culture should be.

If you have the passion to dig deeper, the desire to challenge convention, and the curiosity to build something better, Sysdig is the right place for you.

What You Will Do

• Reporting to the Sr. Supervisor, Human Resources you will support in organizing and coordinating the Sysdig Zaragoza office activities (supplies, meeting rooms, internal events)
• You will handle mail, documentation, and administrative tasks
• You will assist HR and Finance with tasks such as onboarding, invoice tracking, and document signing
• You will coordinate with vendors and external service providers
• You will organizing meetings, team building events, business trips, and providing logistical support

What You Will Bring With You

• Experience as an Office Coordinator or similar role
• Basic knowledge of tools such as Google Workspace, Excel, or similar
• Fluency in both in English and Spanish

What We Look For

• Availability to work part-time (50%), with the flexibility to extend hours in case of special events
• Support others and contribute to a positive office culture
• Plan, scheduling and keeping operations on track

When you join Sysdig, you can expect:

• Extra days off to prioritize your well-being
• Mental health support for you and your family through the Modern Health app
• Great compensation package

We would love for you to join us Please reach out even if your experience doesn't perfectly match the job description. We can always explore other options after starting the conversation. Your background and passion will set you apart, especially if your career path is different.

Some of our Hiring Managers are globally distributed, an English version of your CV will be appreciated.

Sysdig values a diverse workplace and encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Sysdig is an equal-opportunity employer. Sysdig does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other legally protected status.

Scope of position

The Office Coordinator is responsible for managing the front desk and ensuring smooth day-to-day operations of the office. This role involves a combination of reception duties and administrative tasks, such as handling phone calls, scheduling appointments, managing office supplies, and supporting other departments as needed.

Tasks and responsibilities

• Manage all reservations including but not limited to travel & hotel bookings.
• Manage office utilities, expenses, stationary, food & beverages and arrange purchases when necessary.
• Maintain and organize company documents, correspondence and receipts.
• Prepare monthly office expenses for approval.
• Manage and coordinate office permits, parkings, gate passes, and compliance-related requirements.
• Act as the point of contact for contractors and service providers.
• Liase with some government agencies (as needed).
• Assist in scheduling meetings, preparing agendas, and taking minutes when required.
• Handle incoming and outgoing mails or deliveries.
• Assist Area Manager with secretarial tasks.
• Responsible for ensuring product safety, authenticity, legality and quality to all our customers.
• Have a duty of care to follow all applicable QSHE and Group policies and report any type of incident immediately to their line manager.

Qualifications:

• College degree
• 1-3 years of experience in reception or administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong ability to multitask, prioritize, and manage time efficiently.
• Friendly and approachable demeanor with the ability to handle interactions with all stakeholders professionally.

Job Announcement: Administrative & Office Coordinator

We are seeking a highly organized and proactive Administrative & Office Coordinator to ensure the smooth operation of our office and support daily administrative tasks. If you are detail-oriented, efficient, and thrive in a dynamic work environment, we want you to join our team

About UsWe are a German language training institute specializing in high-quality, student-centered education. Our mission is to empower learners to achieve their language goals through innovative teaching methods and personalized support. As a team, we value collaboration, professionalism, and a positive work culture that encourages both personal and professional growth.

Key Responsibilities

• Manage the daily office routines of the school, including onboarding of students, maintaining class records, and ensuring smooth and efficient operations.
• Handle incoming and outgoing calls with professionalism and courtesy.
• Oversee and organize paperwork, including filing, record-keeping, and document management.
• Coordinate and manage incoming documents, ensuring timely processing and distribution.
• Organise classrooms, training spaces, and other locations as needed.
• Support administrative tasks such as scheduling, correspondence, and maintaining office supplies.
• Act as a point of contact for internal and external communication.
• Work closely with the onboarding team to support student integration.

Requirements

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with discretion.
• A proactive and problem-solving mindset.

What We Offer

• A positive and collaborative work environment.
• Training opportunities to help you grow and develop professionally.
• Flexible work options, including hybrid arrangements.
• Flexible working hours to support work-life balance.
• A pivotal role in ensuring the efficiency and success of our office operations.

How to Apply

If you're ready to bring structure, organization, and efficiency to our team, we'd love to hear from you Please send your CV and cover letter to  with the subject line 'Administrative Office Coordinator'' .

Join us and be the backbone of our office

Onyx CenterSource is the leading global provider of B2B payments and business intelligence solutions to the hospitality industry. Our global team of experts collaborate to solve our clients' business challenges, enabling our clients to enjoy stronger business relationships with each other by streamlining commission payments, removing friction from the process. This means hotels pay agencies the money they're owed faster, and agencies receive much-needed supplier revenue more quickly and easily, increasing their desire to direct more bookings to hotels that use Onyx. All of this frees our clients up to focus on strategic, revenue-generating activities.

As a worldwide team with 20+ nationalities represented, we value our differences and use them to best serve our global clients. Every Onyx employee has the opportunity to grow through continual development opportunities, and we're committed to making a positive impact in our communities and the world.

Onyx offers a variety of benefits to support a competitive total compensation package. You will work in an international and fast paced growing environment full of learning opportunities.

Overview
The HR and Office Coordinator sits within our HR team and is a vital resource to both in-office and remote employees. The role performs tasks in the office related to reception, building maintenance, parking arrangements, event coordination and facilitation, and supply inventory. In addition, the role assists with HR tasks related to HRIS maintenance, employee documentation, talent acquisition, and payroll & benefits administration.

Location
Manila, Philippines

Education
Minimum required
: Administrative Vocational Training, High School diploma or GED or equivalent.

Preferred:
Undergrad degree.

Span of Control:
Reports to:
This position reports to the Manager of HR Services.

Oversight:
This position does not have direct reports

Roles/ Responsibilities
Office Coordination

• Reception and distribution of all incoming calls/fax/letters/packages/bills/invoices and coordination of outgoing packages/correspondence.
• Greet and offer support to visitors.
• Make travel arrangements according to the Company Policy.
• Coordinate and support office events and initiatives.
• Serve as liaison between Onyx and building facilities.
• Maintain supply inventory for office and reconcile invoices.

Human Resources

• Perform administrative tasks related to talent acquisition including but not limited to reviewing applications, scheduling interviews/meetings, benefit enrollments, and offboarding
• Assist with the maintenance, updates, and troubleshooting of HR systems
• Tracking and reporting for payroll and HR
• Additional administrative tasks related to local compliance

Minimum required:

• Working knowledge and ability to operate MS Office suite of products.
• Fluent in English.

Preferred:

• Work experience in Office Support, receptionist or similar will be valued.
• HR support experience valued.

Teamwork/Leadership/Characteristics:

• Good verbal and written communication skills
• Detail oriented.
• Structured and reliable work approach
• Quick comprehension, initiative, and teamwork
• Professional appearance and attitude
• Excellent time management skills

Organizational Interlocks
The role will interface with all employees at all levels within the organization. The role has a close relationship with the global HR team and will often partner with local Finance teams.

Physical Demands/
Travel required
Work associated with this position is sedentary in nature and mostly performed indoors at a desk in an office setting.

This position is based in the office.

Travel is not required