436 Facilities Coordinator jobs in the Philippines

Job ID

Posted

10-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Makati City - National Capital Region - Philippines

About The Role
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Service line:
GWS Segment

Facilities Management

• Supervise the maintenance and repair of building systems (HVAC, electrical, plumbing, fire protection, utilities, etc.).
• Monitor and coordinate preventive maintenance schedules to minimize downtime.
• Manage contractors, service providers, and suppliers to ensure quality and cost-efficient services.
• Support space planning, allocation, and facility improvements within the plant.
• Ensure proper upkeep of workplace amenities, cleanliness, and security.

Safety and Compliance

• Act as the designated Safety Officer in compliance with DOLE and other regulatory agencies.
• Conduct regular safety inspections, risk assessments, and hazard identification within the plant.
• Develop, implement, and monitor health, safety, and environmental (HSE) programs.
• Organize safety training, drills, and awareness campaigns for plant employees.
• Maintain updated records of safety compliance, permits, and certifications.
• Investigate accidents/incidents, recommend corrective actions, and submit reports.

Administration & Reporting

• Prepare and maintain facilities and safety documentation, permits, and regulatory reports.
• Monitor budget, expenses, and cost-saving initiatives for facilities operations.
• Coordinate with internal departments for facility and safety-related requirements.
• Provide regular updates and reports to management regarding facilities status and safety compliance.

• Bachelor's degree in Engineering, Facilities Management, Industrial Safety, or related field.
• At least 3–5 years of experience in facilities management, preferably in a plant or industrial environment.
• Accredited Safety Officer (SO2/SO3) certification under DOLE (preferred).
• Strong knowledge of building systems, utilities, and preventive maintenance.
• Familiarity with government safety, health, and environmental regulations.
• Excellent coordination, problem-solving, and communication skills.
• Proficient in MS Office applications and facilities management systems.

Job Description:

We are seeking a knowledgeable Facilities Coordinator to ensure an optimal working environment in our Faciltiies. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews.

Job Responsibilities:

• Managing facilities and maintenance schedules.
• Responding to urgent maintenance calls.
• Reporting to the Area Manager on a regular basis.
• Supervising cleaning crews and maintenance workers.
• Documenting processes and keeping maintenance records.

Job Requirements:

• Bachelor's or associate degree in project management, or similar.
• A completed course in facilities management will be advantageous.
• A minimum of 2 years of experience in facility coordination, project management, or real estate.
• Proficiency in Facilities Management (FM).
• Extensive experience in soft services and maintenance.
• Advanced knowledge of maintenance planning and schedules.
• In-depth knowledge of building safety regulations and commercial cleaning standards.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
• Excellent organizational and communication skills.

Facilities Coordinator

04-Sep-2025

GWS Segment

Full-time

Facilities Management

Batangas - Batangas - Philippines

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• Up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

Job Types: Full-time, Permanent

Pay: Php24, Php25,000.00 per month

Work Location: In person

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

Job Types: Full-time, Permanent

Pay: Php23, Php25,000.00 per month

Work Location: In person

Job ID

Posted

02-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Taguig - National Capital Region - Philippines

About The Role
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Service line:
GWS Segment

We're Hiring: Facilities Coordinator

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered

We are currently on the lookout for a Facilities Coordinator to join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant

Role: Facilities Coordinator

Work Arrangement: Work From Home

Location: Any CS Branch - Makati/Ortigas/Cebu/Mabalacat/Angeles/ Davao

Schedule: Night Shift

Job Description:

A Facilities Coordinator is responsible for maintaining the stock and inventory of materials necessary to carry out maintenance work orders, receives materials and appliances from all vendors, maintains inventory, ensures compliance with all building safety and mechanical systems certifications and coordinate, and document all safety trainings and compliance for the maintenance technicians. The Facilities Coordinator will work closely and communicates with Director of Repairs and Maintenance, Maintenance Supervisors and Lead Technicians on daily basis.

Key Responsibilities:

Monitoring of the movement of the warehouses managed under the company daily

•    Coordinate inventory and prepare purchase order accordingly

•    Receive materials from Home Depot, Wilmar, Kelly Moore, etc. And check that the orders are complete

•    Ensure that tools are properly assigned to the technicians

•    Prepare weekly purchase orders for paint

•    Monitoring receipt of paints and ensure that the orders made are complete

•    Keep inventory control of used appliances

•    Monitoring incoming appliances and ensure that they are placed in the designated area

•    Place and update prices weekly of warehouse materials

•    Fill out the chemical inventory form. (monthly) 

•    Download the SDS of each chemical product handled by the staff. (monthly) 

•    Prepare the schedule of the afterhours program and notify the technicians by e-mail of their assignment 

•    Submit the work orders monthly to the different life and safety vendors to keep the corresponding certifications updated

•    File in BOX, charge in Yardi, update the life and safety Smartsheet, and communicate by e-mail each of the certifications we received from last month's inspections

•    Prepare the work orders for the jobs approved by the Property Management team. 

•    Assign  and follow up work orders

•    Follow up on delayed certifications that vendors sometimes do not communicate have been completed

•    In the case of receiving a NOV, coordinate inspections to update the certifications observed during the inspection

Qualification and requirements:

•    High school diploma or equivalent; Certificate in building maintenance technology or relevant field a plus

•    Must complete and keep current on all lead, asbestos, mold certifications and other classes as required

• years of clerical experience in facilities or maintenance

Non-negotiable skills & requirements:

SKILLS AND ABILITIES

•    An understanding of maintenance operations

•    Knowledge of Microsoft Excel and other Office suite of products

•    Excellent communication skills  

•    Must possess clerical ability

•    Strong organizational skills and attention to detail

Perks & Benefits (Work From Home)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**

Administrative Officer – Technical Services Department

We are seeking a proactive and detail-oriented Administrative Officer to support our Australian Real Estate - Technical Services Department. This role provides vital administrative support to ensure smooth operations across a range of technical, property, and facilities management functions.

Key Responsibilities:

• Process and lodge department invoices, including AFSS, plant item registration, strata, and project-related charges.
• Manage rechargeable tasks such as overtime and chargeback invoices.
• Coordinate monthly FM meetings, including agenda preparation and minute-taking.
• Handle AFSS invoicing for SHP, including management fees and council-related charges.
• Maintain department annual leave planning and register.
• Support invoice processing for key properties (e.g., 12 Mount & 97 PH).
• Oversee plant item registrations with SafeWork NSW, ensuring approximately 40 items are accurately lodged and certificates provided to Facility Managers.
• Prepare monthly department invoicing for Strata and Event Cinemas.
• Assist the Director of Technical Services with invoicing and ad hoc administrative tasks.
• Monitor the Engineering inbox and ensure timely follow-up.
• Manage the myBuildings system, providing support, training, onboarding, and coordination with PMs, FMs, Finance, and Real Trust.
• Administer the CM3 system and support vendor onboarding in coordination with FMs and PMs.
• Manage MRI vendor onboarding and handle related queries and disbursement issues.
• Provide occasional support to the Tenant Help Desk Coordinator and assist with myBuildings tasks.
• Maintain and update Site Specific Manuals (SSMs) quarterly with FMs and PMs.
• Liaise with external providers (e.g., myBuildings, CM3, AESC) as needed.
• Maintain up-to-date registers and contract lists for the team.
• Organise department uniforms for all Facility Managers.

Requirements:

• Proven experience in Australian real estate administration for facilities or technical services.
• Experience with property systems like myBuildings, CM3, and MRI.
• Excellent verbal and written English communication skills.
• Strong attention to detail and organisational skills.
• Ability to work independently and support a team environment.

Work Setup and Other Benefits:

• Work on Site – Full time
• Fixed Dayshift Schedule
• Fixed Weekends Off
• Free Morning Snacks
• Additional Paid Leave
• Great pay plus additional incentives and benefits
• Salary increase after review on work anniversary
• HMO and Government Benefits

Job Type: Full-time

Ability to commute/relocate:

• Angeles City 2009 P03: Reliably commute or planning to relocate before starting work (Required)

Location:

• Angeles City 2009 P03 (Required)

Work Location: In person