1,535 Executive Support jobs in the Philippines

We're looking for a proactive, detail-oriented leader to join our small but growing real estate investment company. This is a senior-level, fully remote role combining asset management, team oversight, transaction coordination, and executive-level support.

What You'll Do:

• Lead and manage remote teams, VAs, and third-party vendors (insurance, maintenance, repairs, vendors, brokers, attorneys)
• Oversee performance of a diverse real estate portfolio (residential/multifamily/commercial)
• Manage transactions from contract to close (due diligence, timelines, communication, preparing and reviewing property-related documents)
• Provide high-level executive support, reporting, and system oversight
• Help build and manage lead pipelines and sourcing strategies

Requirements:

• 5+ years' experience in U.S. real estate (leadership roles required)
• Proven team management & process implementation experience
• Experience with CRMs, transaction software, and remote collaboration tools with strong skills in IT, including property management software, AI, MS Office, and Google Suite
• Strong research and critical thinking skills are a MUST
• Bonus: Experience with UK or Australian real estate
• Highly organized, resourceful, and tech-savvy
• High numerical literacy
• Excellent English communication skills
• Ability to multitask, prioritize, and take initiative
• Can start ASAP

This role is perfect for a strategic operator who thrives in fast-paced environments, takes ownership, and gets results without constant supervision.

Apply now if you're ready to lead from day one and grow with us.

Application Instructions:

Please send a
voice recording
describing your
top 5 skills when working in the U.S. real estate industry
and state your
current salary
.

Are you organized, proactive, and eager to support the leadership team while expanding your skills? Satori is looking for a versatile Executive Support Specialist to help keep our organization running smoothly.

Why This Role?

• Solutions-Driven: Tackle diverse tasks like managing calendars, handling confidential communications, and supporting leaders with innovative problem-solving.
• Abundant-Minded: Contribute to business growth through vendor management, financial tracking, and supporting new initiatives.
• Intentional: Support executive planning and day-to-day operations with purpose and precision.
• Learn & Grow: Expand your skills into business operations, project coordination, and more within a supportive, growth-focused culture.
• Diversity: From logistics and hiring to high-level projects, each day offers new opportunities to develop and make an impact.

Your Core Responsibilities:

Financial Management:

• Basic bookkeeping, invoice preparation and accounts receivable tracking
• Assist with budgeting activities and financial reporting
• Prepare and process invoices, ensuring timely payments
• Conduct fiscal reviews, survey, and collect financial information

Vendor & Operations Coordination:

• Maintain relationships with vendors and service providers
• Track expenses, manage financial documentation, and oversee procurement
• Coordinate operations, including purchasing, equipment, property inventory, and disposal
• Connect with office vendors for repairs, improvements, and routine maintenance
• Maintain complete and accurate records of business-related information and inventory

Administrative & Office Support:

• Manage and maintain written and digital files, conduct data entry, and ensure information accuracy
• Assist in coordinating meetings, conferences, and events—prepare agendas, schedules, and record minutes, including materials preparation, room setup, catering, parking arrangements, and related requirements
• Support general office functions, including purchasing supplies and managing office equipment
• Research and collect information to support various projects and initiatives
• Handle clerical duties such as correspondence, document preparation, and record keeping, including Customer Relationship Management (CRM) system updates

Executive Support:

• Manage leadership schedules, coordinate meetings, and prepare materials
• Support leaders with day-to-day tasks and special projects

Required Experience:

• At least 2 years of experience in office administration, executive assistance, operations, or a similar role.
• Proven experience managing vendors, overseeing office logistics, or coordinating administrative activities.
• Strong organizational skills with the ability to multitask and handle varied responsibilities efficiently.
• Experience with basic bookkeeping, including transaction recording and managing financial documentation.
• Experience working in entrepreneurial or fast-paced organizations is a plus.
• Familiarity with tools like , Slack and CRM is preferred.

Personal Attributes:

• Highly organized, detail-oriented, and able to prioritize effectively.
• Proactive with a solutions-focused mindset.
• Discreet, professional, and trustworthy in handling sensitive information.
• Excellent communicator, both written and verbal.
• Resourceful, adaptable, and eager to learn and grow with the organization.

Our core values are the set of timeless guiding principles that clarify how we are expected to show up and behave as members of the Company. Every employee needs to live and breathe these core values to be part of our team:

1. Solutions
   driven
2. we love to solve problems, fix issues and make things better.
3. Abundance mindset
4. we believe in a generous universe and that we always have more than we need. We express this belief by being generous ourselves - with our time and with our resources, helping as many people as we can as best we can.
5. Living
   Intentionally
6. we own our experience and work for the outcomes we want to achieve.
7. Learning
   and growing
8. we actively look for opportunities to learn and grow.

Summary:

The Executive Support Specialist provides high-level administrative and project support to senior leadership. This role is responsible for managing executive calendars, coordinating meetings, preparing travel arrangements, and serving as a key liaison between executives and both internal and external stakeholders. The specialist will also assist with project management activities, monitor deadlines, and support the execution of special initiatives, ensuring smooth day-to-day operations.

Essential Functions:

• Calendar & Meeting Management Manage complex calendars for executives, including scheduling meetings, appointments, and events. Coordinate logistics, prepare agendas, and ensure timely follow-up on meeting action items.
• Communication Coordination Serve as a primary point of contact for internal and external communications. Draft, review, and distribute correspondence on behalf of executives, maintaining a high level of professionalism and discretion.
• Administrative Support Perform a variety of administrative tasks such as data entry, document preparation, filing, and information management. Maintain organized and up-to-date records.
• Project & Deadline Tracking Assist in managing multiple projects by tracking progress, monitoring deadlines, and coordinating follow-ups to ensure timely execution.
• Travel Coordination & Expense Reporting Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Process travel reimbursements and handle related expense reports.
• Event Logistics Support planning and logistics for executive meetings, events, and off-site functions. Provide on-site assistance as needed to ensure smooth execution.
• Confidentiality & Professionalism Handle sensitive and confidential information with a high degree of discretion and integrity.

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Some experience in design and marketing is essential.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.

We are hiring an IT Program and Vendor Coordinator to support IT leadership in managing budgets, vendor communications, and project tracking. This role blends administrative support with program coordination and vendor oversight, requiring strong organizational and communication skills.

Must Have's

• 3+ years of IT operations or administrative coordination experience
• Strong skills in Excel and Microsoft 365 for reporting and documentation
• Background in vendor management and contract coordination
• Excellent written and verbal communication skills
• Experience preparing reports and supporting IT leadership

Nice-to-Haves/Preferred

• Familiarity with Smartsheets or MS Project
• Experience in managing IT budgets above $5M
• Exposure to IT program or portfolio coordination
• Background in vendor negotiations or SLA management

This Position Is Perfect For You If You Are…

• Skilled at balancing financial tracking with vendor communications
• Comfortable supporting program milestones and reporting
• Highly organized and detail-focused
• Eager to grow into IT program management roles

We are looking for the following specific requirements

• Bachelor's degree in Business, IT, or related field preferred
• Proven experience supporting IT vendor coordination and financial tracking
• Strong organizational skills and ability to manage deadlines

Your responsibilities will include (but are not limited to):

• Support vendor contract tracking and renewals
• Coordinate vendor communication for billing, invoices, and SLAs
• Track IT program deliverables and milestones
• Maintain project documentation and prepare reports
• Assist in preparing presentations and updates for leadership
• Provide high-level operational support to the CIO

Rate

Competitive hourly rate based on experience

Schedule

Full-time, Monday through Friday, Remote

Job Type: Full-time

Pay: Php70, Php75,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Paid training
• Pay raise
• Work from home

Application Question(s):

• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.
• Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

• Executive Virtual Assistant: 3 years (Preferred)
• IT or Technology Industry: 3 years (Preferred)
• Budgeting: 3 years (Preferred)

Work Location: Remote

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Some experience in design and marketing is essential.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.

· Ability to work across multiple time zones.

Location:

On-site –Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at

. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us

page > I want to work for JLL.

POSITION / ROLE SUMMARY

• The Executive Support team supports UK-based stakeholders and plays a key role in enabling the growth of the team on an international basis.
• This is an exciting opportunity for individuals to become an integral part of the Executive Support team. The role will comprise a core set of Team Leader responsibilities alongside those in the Partner/ Director Executive Support role, where you will provide support to a portfolio of Directors within the UK firm on a named basis. As Team Leader, you will report directly to the Executive Support Manager and support them in delivering and improving the quality of services, to meet the dynamically changing needs of the business and aspirations of our people.
• You will be responsible for the daily running of an Executive Support team, being the day to day point of contact for team queries or issues and working with the Executive Support Manager to ensure continuous improvement, team development and a consistent team approach.

KEY RESPONSIBILITIES

Absence management

• Serve as the main contact for absence management, including holiday requests, reporting sickness, and managing emergencies and co-ordinate staff and workload to ensure short-term cover is in place.
• Communicate with the Manager about return-to-work discussions, wellbeing checks, and necessary escalations.
• Notify the Manager of any resource concerns or exceptional situations.
• Support Manager to plan and manage long-term cover for team members on extended leave. Ensuring the agreed contacts and processes are followed to support the individual and the business.

Team management and Support

• Provide day-to-day pastoral care and support for team members, escalating any concerns to the Manager. Promote a positive and supportive work environment.
• Confidently discuss allocation changes with stakeholders and Executive Support team members.
• Support team development from induction through to career progression, promoting continuous learning and growth.

Team Meetings

• Lead team meetings, actively sharing information and knowledge, promoting and embracing change.

QUALIFICATIONS

Educational Background

• Bachelor's Degree

Essential Requirements

• With a minimum of 3 years related working experience as a VA, EA, or relevant field.
• Very strong command of the English language – you will be required to communicate with professional stakeholders across the globe
• Proven experience in a similar administrative or support role.
• Excellent communication and interpersonal abilities at all levels.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team, communicating well both on a one-to-one basis and within a team environment.
• Experience working across geographical areas and effectively managing diaries remotely
• Strong organizational skills with the ability to prioritize and manage multiple requests
• Forward thinking with a proactive, self-starting attitude and strong problem-solving abilities
• Ability to work autonomously and make decisions where appropriate.
• High level of attention to detail
• Excellent influencing and communication skills, with the ability to develop strong internal and external networks remotely and upwardly manage stakeholders at all levels
• Strong technical skills with a curious mindset to embrace and adapt to new technology in a fast-paced environment.
• High levels of confidentiality and resilience

OTHER DETAILS

Work Setup: Hybrid (50% capacity on a monthly basis) in Meralco Ave, Pasig

Work Schedule: 3PM-12MN PH Time

Training Period: 4-5 weeks (Onsite, then transition to Hybrid upon completion)

Job Types: Full-time, Permanent

Application Question(s):

• Have you provided support to international clients and C-suite level?
• (Optional) What's your expected salary range?
• Are you willing to undergo onsite training in Meralco Ave, Pasig for the first 4-5 weeks?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant, Virtual Assistant, or similar: 3 years (Required)

Work Location: In person

Provide administrative support to Core executives through maintaining the executives' calendar, facilitating travel arrangements, preparing of required/assigned reports, routing of checks and documents for signature, billings for processing, and securing of confidential information of the executive's office.

Responsibilities

Calendar and Meetings Management Assistance

• Create and maintain the Executive's appointment calendar by providing lead assistance in the planning and scheduling of meetings, travel/ conferences, visits and teleconferences to ensure that schedules do not overlap and aid in the efficient time management of the Executive.
• Advise the Executive of the appointment to ensure that the schedules are attended promptly and make necessary follow-through if needed.
• Ensure that materials, venue and other required logistics are in order prior to the meeting.
• Take minutes of the meetings and ensure that meeting attendees have a copy of the minutes so that everyone concerned are made aware of their accountabilities prior to the next meetings.
• Collates, prepares presentation materials and takes minutes of the Departmental and external meetings.

Processes Expense Reports, Liquidations, Reimbursements, Cash Advances, Credit Card

• Gathers all receipts, ensures details on the receipts are complete and not expired.
• Prepares LRF report with the attached receipts and approved TACAR.
• Ensures the LRF report is verified before submitting for final approval.
• Submits to Accounting for processing.
• Updates expense monitoring file for documentation.
• Track and submit expenses for reimbursement or payment requisition and adheres to monthly deadlines

Travel / Logistics Assistance

• Gathers travel details such as flight schedule, service vehicle, and hotel accommodation of executive. Can arrange complex domestic and international transportation, accommodation and itineraries.
• Books flight and accommodation, request transportation as needed.
• Processes TACAR.
• Requests Travel fund if needed.
• Secures travel requirements.
• Updates travel monitoring file.

Processing Expense Reports

• Process expense reports and variances

Correspondence Management

• Ensure that all documents requiring approval are signed as scheduled and documents are routed promptly and appropriately.
• Exercise high level of reliability, discretion, prudence and common sense in handling confidentiality and sensitive documents/issues.
• Prepare or amend simple correspondences or documents, collate and/or print documents for meetings, and transcribe short recordings of meeting and making sure all action items from every meeting are documented.

Document Management

• Handle files for the office of the executives and sees to it that these are systematic, and that the retrieval of the required documents can be done efficiently.
• Maintains proper monitoring/recording of all documents of assigned Executives.
• Create and proof reads presentations, reports, spreadsheets and other documents for the CCO.

Event Management

• Manages all aspects of event planning, meets deadlines and budget demands.

Job Qualifications

• Bachelor's Degree in Business or equivalent
• At least 5 years' experience as an Executive Assistant for top management
• Proficient in Microsoft Office especially Excel and Power Point
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills