2,160 Executive Coordinator jobs in the Philippines

Executive Support

• Own and optimize the CEO's calendar, priorities, and communications.
• Anticipate needs and solve challenges before they become problems.
• Act as a trusted point of contact with internal teams and external partners.
• Manage travel, logistics, and critical details to keep things running smoothly.
• Handle sensitive and confidential matters with discretion.

Project Coordination

• Drive cross-functional projects, ensuring deliverables don't fall through the cracks.
• Roll up your sleeves to build timelines, assign owners, and chase follow-ups.
• Connect the dots between teams (finance, legal, operations, product) to keep momentum.
• Simplify chaos — turn big ideas into clear, actionable steps.
• Keep the CEO and leadership updated with progress reports and next steps.
• Proven experience in office event coordination, corporate branding initiatives, and large-scale tradeshow organization.

Nice-to-Haves

• Experience in a startup or high-growth company.
• Exposure to project management tools (Asana, Trello, Notion, etc.).
• Background in healthcare, tech, or operations.

SALARY BUDGET IS OPEN

This position is responsible for providing administrative and related support to the company's executives. Tasks include the management of meeting schedules and communications, appropriate disposition of documents, travel arrangements, and others that may be required by the executives. The position also provides assistance to the Secretariat and the Office Management team (Administration) The position requires strict confidentiality in the handling of information and Executives' activities.

PRIMARY DUTIES AND RESPONSIBILITIES:

Executive Office: Provides administrative support to the executives to ensure efficient office

operations such as but not limited to the following:

● Calendar Management for top management: Planning, scheduling, and all related

administrative tasks

● Communication facilities: payment, renewal of plans, repairs, etc.

● Document and file management – systematic filing, recording, disposal, transmittal

management, photocopying, etc.

● Vehicle management: Preventive maintenance services, repairs, registrations, insurance

claims, etc.

● Reimbursement of expenses and liquidation of cash advance

● Handling of phone calls, as may be delegated by the executives

● Arrangement of official business travels and all related tasks (accommodation, logistics, etc.) ● Handling of correspondence/communication on the executive's behalf.

● Report preparation; Coordination with the various departments to ensure the timely submission of reports and information required; ensures strict confidentiality of company information

● Process documentation in accordance with Quality Management Systems.

● Cleanliness and orderliness of the executive offices ● Coordination with appropriate departments for the Executives' requirements in the purchase, repair, and maintenance of the Executives' tools, office machines, room equipment, etc.

● Preparation of annual budgets for the Executive Offices Secretariat: Provides assistance in the following:

● Corporate calendar management: preparation, dissemination, update, monitoring

● Preparation of Minutes of Meetings

● Handling of corporate planning activities and related initiatives Administration: Assists the Office Management team in the following:

● Monitoring and analysis of the consumption of basic utilities (electricity, water, etc.), fuel, and communication lines. Prepares annual plans and budgets for these.

● Process documentation of office management team

● May be assigned as reliever to the Administrative Supervisor, in her absence

JOB SPECIFICATIONS:

● Graduate of any four-year course but preferably business course

● 2 years' experience in an administrative role; preferably with exposure to executive assistance role

● Proficient in Microsoft Office applications

Executive Support

Project Coordination

Nice-to-Haves

Key Responsibilities:

• Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
• Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
• Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
• Prepare presentations, documents, and reports, often anticipating needs before requests are made.
• Master the executive's preferences, systems, and work rhythms to ensure smooth daily operations.
• Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
• Represent the executive professionally in all interactions—written and verbal.
• Maintain strict confidentiality and professionalism at all times.

Qualifications:

• 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
• Exceptional written and spoken English communication skills.
• Strong organizational skills with the ability to manage competing priorities and timelines.
• Self-motivated and resourceful with a demonstrated ability to work independently.
• Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)

• High emotional intelligence and the ability to adapt communication styles based on personality and context.

• Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.

• Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
• Background in project coordination, digital marketing, events, or business operations.

System Requirements:

• Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
• Back-up Computer Processor: at least dual-core or higher
• Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
• Operating System: at least Windows 10 64-bit

Internet Speed:

• Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
• Back-up Connection: at least 5 Mbps

Job Title: Executive Operations Coordinator (EA to the CEO)

About the Role

Team Outsource is seeking an Executive Operations Coordinator to directly support the CEO of a US construction company. This role blends Executive Assistant responsibilities, operations and project coordination, and payroll/HR support via ADP. The right candidate will be detail-oriented, thrive under pressure, and capable of driving results in a fast-moving construction business environment.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, meetings, and travel logistics.
• Draft and manage correspondence, ensuring clear and timely communication.
• Prepare reports, presentations, and project updates.
• Act as a gatekeeper—filtering priorities, handling urgent matters, and keeping projects moving.

Operations & Project Coordination

• Oversee project timelines, deadlines, and deliverables in construction projects.
• Maintain contracts, permits, compliance docs, and ensure project files are organized.
• Liaise with contractors, project managers, and team members to ensure progress.
• Track performance and provide reports on deadlines and outcomes.

Payroll & HR (ADP)

• Process payroll through ADP and manage employee records.
• Support HR functions including onboarding, timesheets, and compliance.
• Ensure accuracy, confidentiality, and compliance with labor requirements.

Qualifications

• 3+ years as an Executive Assistant, Operations Coordinator, or Project Coordinator
• Strong background in construction or service-based businesses.
• Experience with US-based companies, specifically in the construction industry or in service-based businesses directly related to construction (e.g., architecture, engineering, real estate development) is required.
• Proven hands-on experience with ADP payroll/HR software.
• Exceptional organizational skills, attention to detail, and ability to handle multiple priorities.
• Excellent communication skills (written and verbal).
• Strong sense of urgency; thrives in a fast-paced, high-pressure environment.

Preferred

• Familiarity with HubSpot, , Microsoft Planner or other project/CRM tools.
• Experience supporting executives in construction or related industries.

Compensation

• $12–$15/hr depending on skills and experience.
• Long-term growth opportunity working directly with the CEO.

Job Type: Full-time

Pay: From Php100,000.00 per month

Application Question(s):

• Do you have experience in project coordination and payroll?
• Do you have experience as an Executive Assistant for US-based real estate, construction, or property management industries?
• Do you have experience supporting a CEO or C-Level Executives in the US construction or relevant field?

Experience:

• US Executive Assistance: 3 years (Required)

Work Location: Remote

Position Summary: Executive Operations Coordinator

Location: Makati City and Pasay City

Full-time | Hybrid Work Setup | Office of the CEO

Are you highly organized, detail-oriented, and thrive in a fast-paced executive environment? We are seeking an Executive Operations Coordinator to support our CEO and Executive Leadership Team. This role is integral to ensuring smooth operations at the highest level of the organization.

Key Responsibilities

• Draft and edit emails, memos, communications, and other correspondences on behalf of the CEO.
• Provide Board of Directors management and meeting support, coordinating with their Executive Assistants.
• Extend ad-hoc support to the Executive Leadership Team in line with the CEO's strategic objectives.
• Plan and execute events and meetings including weekly sessions, semi-annual strategic planning, executive meetings, and other events.
• Organize event logistics (venue, catering, equipment), coordinate invites, and track RSVPs.
• Manage and coordinate the CEO's calendar, appointments, and emails, prioritizing sensitive matters.
• Serve as the point of contact among executives, employees, clients, and external partners.
• Prepare weekly, monthly, and quarterly reports; review and finalize Minutes of Meetings and PowerPoint presentations.
• Communicate on behalf of the CEO with department managers, clients, suppliers, and stakeholders.
• Research, prioritize, and follow up on confidential and sensitive issues requiring the CEO's attention.
• Provide project management support, coordinating special projects across multiple departments.
• Deliver administrative and tactical support to Commercial, CA & Special Projects, Marketing, and Operations teams.

Functional Competencies

• Self-motivated and highly organized, who thrives in dynamic environments
• Knowledgeable in legal documents
• Strong decision-making and problem-solving abilities
• Excellent communication and presentation skills
• Strong business acumen
• High emotional intelligence and interpersonal skills

Education and Work Background

• Bachelor's degree in Business Administration, Business Management, Communications, or Hospitality, Tourism Management, or Law or related field
• Work experience as an Executive Assistant, Chief of Staff in Rail or transportation industry, Personal Assistant or similar role for at least three (3) years
• Familiarity with office gadgets, social technologies (e.g. MS Teams, Zoom), business applications and Apple products
• Proven ability to manage multiple priorities in a fast-paced, high-pressure environment
• Experience in project management or operations is a strong advantage
• Experience in preparing executive-level reports, presentations, and event planning.

Urgent Requirement(s):

• Can start immediately

Job Types: Full-time, Permanent

Pay: Php30, Php50,000.00 per month

Benefits:

• Company events
• Flexible schedule
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• Can start ASAP?

Experience:

• Executive Assistant: 3 years (Required)

Work Location: In person

Salary: P40,000 - P50,000 (Monthly package)

Schedule: 3:30 PM - 12:30 AM PHT

What are we looking for?

Skills Required:

• 2+ years of experience in Recruitment Administrative Support.
• Experienced in using CRM.
• Experienced using Bullhorn.
• Experienced in navigating LinkedIn Recruiter.
• Knowledgeable in different communication platforms such as MS Teams, Google Meets, Zoom etc.

What will you do?

• Administration
• Database management to ensure the information recorded is accurate, relevant and up to date.
• Internal Interviews - setting up, confirming and recording through CRM internal interviews with candidates on behalf of consultants.
• Candidate send outs - setting up, confirming and recording through CRM candidate interview with clients.
• Client meetings - setting up, confirming and recording through CRM client meetings on behalf of consultants.
• Formatting CVs.
• Diary management.
• General ad hoc administration tasks.
• Research
• Assisting the consultants in the delivery of retained assignments through
• Attending briefing meetings with clients.
• Preparation of Assignment briefs.
• Preparation of Adverts (where applicable) and posting to all available media
• Research and compile target company lists.
• Research and compile name identification lists.
• Proactive Sales Support (CRM Data Mining and Analysis/canvas list preparation).
• Assisting the consultants in the search for new prospective clients through research and preparation of collateral for client meetings.

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice

#ConnectOSCareers #JoinConnectOS #ConnectOSRecruitment

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

The job holder will be responsible for the following:

• Performing office support duties and providing administrative support to the CEO and the Board of Directors
• Maintaining contact lists and acting as point of contact for internal and external clients
• Overseeing monthly inventory and purchasing replenishment of office materials
• Processing invoices and expense reporting for purchases
• Ensuring optimal use of office equipment, supplies, and inventories
• Monitoring of orderliness in all areas of the head office and its premises
• Note-taking during meetings wherein the CEO is the presiding officer
• Answering phone call and directing them to the appropriate person
• Greeting visitors and ensuring warm welcome to guests, clients, and business partners
• Creating, editing, and formatting documents such as letters, reports, presentations and spreadsheets
• Creating and maintaining filing systems
• Managing calendars, scheduling appointment and meetings, coordinating schedules, and sending meeting reminders

Skills and abilities:

• Excellent oral and written communication skills
• Great active listening skills
• Strong project management and organization skills
• Report preparation and presentation skills
• Strong analytical and problem-solving skills
• Ability to maintain high level of confidentiality
• Basic computer literacy

Desirable qualifications:

A bachelor's degree in office management or any business administration courses and and at least 2 years of work experience in administrative support or a similar role.

Work schedule:

8:00 AM to 5:00 PM - Monday to Saturday