0 Ea Executive Assistant jobs in the Philippines

Job Role Summary/Overview

We are seeking a highly skilled and proactive Executive Assistant (EA) or Personal Assistant (PA) to support leadership and manage operations across multiple e-commerce platforms. The ideal candidate is detail-oriented, experienced in team and project management, and proficient in advanced Photoshop and graphics design. This is a remote, work-from-home role with direct reporting to the business owner, offering a long-term opportunity.

Job Highlights

• Monthly Rate
  :
  Approximately
  PHP 60,000
• Paid Hours per Week:
  40
• Schedule
  : Monday to Friday, 8:00 am - 5:00 pm, includes 1-hr unpaid break | Mountain Time Zone, USA
• Work Arrangement
  : Work from home
• Contract
  : Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Provide executive-level administrative support and manage daily operations.
• Oversee and coordinate e-commerce activities across platforms such as Etsy, Amazon, Shopify, Walmart, and eBay.
• Manage projects, workflows, and team members to ensure tasks are completed efficiently.
• Edit graphics, design files, and other visual content using Photoshop (Adobe Firefly experience is a plus).
• Maintain calendars, schedule meetings, and assist with correspondence.
• Assist in planning and executing marketing initiatives, campaigns, and product listings.
• Serve as the point of contact for internal and external stakeholders.
• Ensure smooth communication and reporting directly to the business owner.

Qualifications

• Experience in team management and project management.
• Experience as an Executive assistant is required
• Advanced proficiency in Photoshop and graphics design.
• Strong background in e-commerce operations (Etsy, Amazon, Shopify, Walmart, eBay).
• Commitment to a long-term role as an Executive Assistant or Personal Assistant.

Preferred Skills

• Experience with digital marketing tools and platforms.
• Familiarity with workflow and project management software.
• Excellent written and verbal communication skills.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

ZR_26717_JOB

Job Summary

The Executive Secretary provides high-level administrative and organizational support to the executive office, ensuring the smooth and efficient management of executive schedules, communications, and confidential matters. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work proactively in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with integrity and discretion.
• Serve as the primary point of contact between the executive and internal/external Screen phone calls, emails, and other communications, and respond or redirect as appropriate.
• Organize and maintain filing systems (physical and digital).
• Coordinate and prepare for board meetings, including agenda preparation, document distribution, and minute-taking.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Support the executive with personal administrative tasks as required.

Job Requirements

• Graduate of business administration or any related course is a plus.
• Strong skills in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Willingness to travel or work onsite, depending on company policy.

Job Types: Full-time, Permanent, OJT (On the job training), Fresh graduate

Pay: From Php13,000.00 per month

Benefits:

• Company events
• Pay raise

Ability to commute/relocate:

• Tanauan City A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Work Location: In person

Executive Support

• Manage complex calendars, including scheduling meetings, appointments, and travel for the COO and President.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare reports, presentations, meeting agendas, and follow-up correspondence.
• Handle confidential information with discretion and professionalism.
• Coordinate logistics for meetings, events, board sessions, and executive offsites.
• Assist with special projects and strategic initiatives as directed by the executives.
• Monitor and prioritize incoming emails and communications.

Qualifications & Requirements:

• Bachelor's degree (4-year graduate) in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant.
• Exceptional organizational and multitasking skills, with the ability to manage multiple priorities efficiently.
• High degree of discretion, integrity, and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools (e.g., Outlook, Google Calendar).
• Strong written and verbal communication skills, with attention to detail and clarity.
• Professional demeanor and the ability to interact confidently and effectively with executives, staff, and external stakeholders.
• Self-starter with the ability to work independently, take initiative, and anticipate needs proactively.
• Flexibility to work outside of standard business hours when required, including occasional evenings or weekends.

Job Type: Full-time

Pay: Php22, Php30,000.00 per month

Benefits:

• Employee discount
• Health insurance
• Opportunities for promotion

Work Location: In person

Job Title: Executive Assistant

Location: Remote

Schedule: 8:30 AM – 5:30 PM Eastern time

Position Type: Full-Time; Salaried

Equipment: You must provide your own computer, headset, and high-speed internet.

Welcome to Dalal & Mehta Law

We're a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe.

Our motto is simple: "We are Together."

We are proud to be the Top Family and Immigration Law firm in New Jersey.

5-Star Client Reviews – Hundreds of satisfied clients and successful case resolutions.

Recognized by Leading Legal Associations – Active membership in top legal organizations.

Multi-Lingual Legal Assistance – Providing services in multiple languages for diverse clients.

What You'll Get from Us

Steady pay + Performance bonuses

Fully remote with supportive management

Room to grow in a fast-rising firm

Structured training, clear expectations, no micromanagement

A culture that honors your skills, voice, and language

Your Role as Executive Assistant:

As an Executive Assistant t at Dalal and Mehta Law, a core function of your role will be to support the overall efficiency of the law firm while ensuring that clients receive high-quality service and that legal professionals have the resources they need to focus on their cases.

Personality & Mindset Expectations

At Dalal & Mehta Law, we don't just want an assistant—we need a true partner in execution. As the Executive Assistant to the CEO, you are expected to show up with clarity, urgency, and confidence every single day. This role is not for the hesitant or the passive—you are the CEO's extension, and your presence must reflect leadership, control, and discernment.

The right candidate is:

• Direct and clear: You don't beat around the bush. You ask the hard questions. You seek clarity. You give clarity.
• Fast-moving: You move at the pace of the CEO and often anticipate needs before they are spoken. Waiting to be told what to do isn't how you operate—you think 10 steps ahead.
• Unafraid of communication: You don't shy away from nudging a team member, calling a vendor, following up with urgency, or keeping everyone on track. You take ownership of conversations.
• Confident under pressure: You can hold your own with attorneys, vendors, and stakeholders. You don't escalate unless absolutely necessary—you troubleshoot, solve, and execute.
• Unafraid of accountability: Delegating back to the CEO is not an option. If it's on your plate, it's getting done—or it's being actively managed until it is.
• Mission-aligned: You believe in the impact of our work serving immigrant families and professionals, and you take pride in helping a law firm run like a well-oiled machine behind the scenes.

This job requires grit, loyalty, precision, and leadership—wrapped in a high-functioning, proactive communicator. If that's you, you'll be respected, supported, and challenged in the best ways here.

Key Responsibilities:

Administrative & Executive Support

• Manage the CEO's calendar (personal + professional), including client consultations, legal deadlines, family events, team check-ins, and high-level meetings.
• Oversee email inbox management—triage messages, draft responses, prioritize communication, and track follow-ups.
• Prepare and maintain firm-wide legal, HR, and executive documents, including:
• Onboarding materials for new hires
• Current job descriptions across departments

• Firm-wide policies, systems, and procedures (PSPs)

• Maintain confidential digital files and folders in a secure and organized structure

• Ensure compliance tracking for attorney licensing, bar memberships, malpractice insurance, vendor payments, and annual firm obligations.
• Liaise with the bookkeeper for:
• Monthly payroll for W-2 and contract team members.
• Invoicing support and internal financial communications.
• Monitoring budget and maintaining firm cash flow visibility.

CEO & Project Operations

• Execute special projects and follow-through tasks assigned by the CEO.
• Coordinate cross-functional priorities with team leads and attorneys.
• Schedule internal strategy sessions, performance check-ins, and departmental updates.
• Compile weekly operational reports for the CEO—firm KPIs, staffing, open tasks, cash position, etc. by coordinating with team leads.
• Lead assigned initiatives or pilots by the CEO.
• Support tool research and implementation projects.
• Collaborate with part-time assistants or external vendors under CEO direction.

Office and Vendor Oversight

• Track firm subscriptions, legal software renewals, and contract obligations.
• Maintain master records of vendor contacts, payment terms, and key renewals.
• Plan internal events (virtual or in-person), gifts, and special announcements as needed.

Technology and Systems Management

• Software Proficiency: Use practice management software, case management systems, and document storage tools effectively (e.g., Microsoft 365). Learn and manage practice management systems such as Lawmatics, Docketwise, Ringcentral, Rippling, etc.
• Technology Support: Provide basic IT support related to software used in the office (e.g., Microsoft Office Suite, legal research tools, email management). Provide basic troubleshooting or coordination with IT for tech issues.

Onboarding

• Coordination with IT to get all the logins set up for the new hires. Ensures that the information in the HR CRM is all set up properly.
• Conducts introductory sessions with new hires and hand them off to department administrators.

• Coordinates task checklists for smooth onboarding and offboarding.

• Office and Facilities Management. Monitor and manage office supplies and ensure that necessary office equipment is in working order.

• Office Coordination: Oversee day-to-day office management duties, including office cleanliness by coordinating with vendors for timely appearance for cleaning crew, legal document shredding vendors, facilities maintenance, and vendor coordination.

Supervisory Responsibilities:

• Ensures certain projects assigned by the CEO are properly managed
• Coordinates with Team Heads in confirming Attorney appearances; timely updating the team on certain instructions from the CEO

Personal Assistant Duties

As the CEO's right hand, you will also manage essential personal and family logistics with professionalism, integrity, and foresight. Your responsibilities will include:

• Manage personal scheduling: Coordinate medical appointments, family activities, school functions, household maintenance visits, and personal commitments in harmony with the CEO's professional calendar.
• Coordinate with personal vendors and service providers: Communicate with travel agents, caterers, event planners, contractors, domestic staff, and other service providers to ensure seamless execution of personal services, when needed.
• Personal event planning: Organize special occasions such as birthdays, anniversaries, holidays, and religious or cultural celebrations, including scheduling, invitations, décor coordination, and gift management.
• Virtually handle errands and purchases: Take responsibility for personal purchases such as gifts, household items, returns/exchanges, subscriptions, and online ordering.
• Manage family document organization: Assist with maintaining personal legal or medical documents, school forms, passports, visa renewals, and insurance policies in digital or physical files.
• Ensure calendar clarity and balance: Proactively align personal and professional obligations to avoid conflicts and burnout, ensuring both work and life commitments are honored.
• Support light personal communications: Draft notes, reminders, RSVPs, and personal correspondence on behalf of the CEO, with empathy and tact.
• Discreet travel and privacy support: Ensure personal affairs are handled with utmost confidentiality, especially during firm-critical weeks or high-volume periods.

The craft and expertise you'll bring:

Bachelor's Degree

3+ years of proven experience as an Executive Assistant, or in a similar administrative role supporting senior leadership. Experience in a law firm will be highly regarded.

Excellent skills in Excel; ability to create reports, charts, graphs, including reporting tools.

Excellent project management skills; ensuring projects are met from conception to completion.

Ability to influence and make sound judgement decisions.

Team player with the ability to influence others in making ethical and sound decisions.

Excellent communication skills, especially in client-facing interactions and cross-functional collaboration.

Highly organized and detail-oriented with strong time management and prioritization skills.

High level of confidentiality and discretion

Self-motivated and comfortable working autonomously in a remote setting.

Available to work during US business hours | Monday-Friday

Basic bookkeeping.

Apply Today

If you want to be part of a law firm and thrive in a supportive and highly professional environment, then this is an opportunity worth considering.

• Manage the President's calendar and activities, including personal business
• Make travel and accommodation arrangements
• Accounting-related tasks such as preparation of checks and vouchers, processing of disbursements, cash advances, etc.
• HR-related tasks such as recording of attendance, processing of benefits, etc.
• Preparation and distribution of memos, reports, etc.
• Organize documents and maintain records and databases
• Take minutes of meetings
• Participate in planning and implementation of company activities and special projects
• Provide administrative support to other departments as needed
• Other tasks that may be assigned from time to time

About Us
Donna provides premium specialized talent to ambitious business leaders across North America. Learn more about us at

People are at the heart of everything we do. We're building a workplace where our team feels supported, inspired, and empowered, not bound by stringent rules but guided by purpose, trust, and care.

We're building a new category in the virtual talent space by focusing on exceptional service delivery, comprehensive training, and strategic support that acts as a force multiplier for our clients. Our carefully selected talent in the Philippines and partner countries provide support that goes beyond basic task delegation, helping our clients level up and make bigger moves in their careers and businesses.

This is an opportunity to join a company that's redefining virtual talent solutions and shaping the future of remote work. By joining now, you'll have a significant impact on our growth trajectory and the opportunity to build something meaningful from the ground up.

The Job
There is no one typical Executive Assistant role. Every business and every client is a little different.

• Manage and maintain the client's schedule, including coordinating meetings, appointments, and travel arrangements
• Remain highly available and responsive during the day to quickly address any requests or issues that arise
• Oversee the client's emails by labelling and sorting, prioritizing tasks, and drafting responses
• Assist with personal tasks and errands to help streamline the client's day
• Help your client find moments of joy in their day with surprises or unprompted help

To meet growing client demand, you may be matched with a role different from the one you originally applied for, particularly if it aligns with your past experience (e.g., customer support). This shift isn't just about filling a gap; it's about placing you where you can make an
immediate impact
. Rest assured, we'll equip you with the training, tools, and support needed to thrive and succeed in any role you're matched with.

Requirements
With our
culture of excellence
, Donna has set a very high bar for talent. We're looking for exceptional talents ready to take the next step in their careers - especially those transitioning from Virtual Assistant to Executive Assistant roles and eager to elevate their impact. We're searching for driven professionals who:

• Have at least 2 years of solid experience as an Executive Assistant / Virtual Assistant
• Demonstrate exceptional proficiency in both spoken and written English
• Are assertive, reliable, and have a strong work ethic
• Excel at anticipating client needs
• Embody proactivity and bring value to their work
• Takes their role seriously and with high regard
• Are able to work overnight PH shifts (during daytime in Eastern or Pacific time zones in North America and Canada)
• Possess a dependable computer and a stable internet connection
• Are Filipinos based in the Philippines

Benefits

• Competitive salary of Php 50,000 - Php 55,000 / month, paid semi-monthly
• Additional benefits including health insurance and bonuses coming in 2025
• Remote
• Full-time
• Holistic Paid Training Program and ongoing coaching, career development, and skill enhancement

Our Hiring Process
Our process is simple and focused. We start by carefully reviewing your resume, then invite you to share a short (2-minute) intro video so we can get to know you beyond the paperwork. From there, you'll go through friendly and thoughtful conversations: A quick minute) chat with our Recruiting Lead
→
A final conversation with our CEO.

Once you've completed the interviews, you'll join a
comprehensive paid training program
that runs for 2-3 weeks, starting around the third or fourth week of September 2025.

About the role

We are seeking a young but proactive Executive Assistant to join our dynamic team in Muntinlupa City, Metro Manila. As an Executive Assistant, you will play a vital role in supporting our senior leadership and ensuring the smooth day-to-day operations of the business. This is a full-time position with opportunities for growth and development within the company.

What you'll be doing

1. Providing high-level administrative support to the executive team, including calendar management, travel coordination, and meeting preparation
2. Managing the executive's email inbox, filtering and prioritising incoming communications
3. Conducting research, preparing presentations, and assisting with ad-hoc projects as needed
4. Serving as a point of contact for internal and external stakeholders, handling inquiries and requests in a professional and courteous manner
5. Maintaining confidentiality and discretion when handling sensitive information
6. Contributing to the overall efficiency and effectiveness of the administrative function

What we're looking for

1. With prior experience as an Executive Assistant or in a similar administrative role
2. Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
3. Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
5. Experience in a fast-paced, dynamic work environment
6. Attention to detail and a proactive, problem-solving mindset
7. Ability to work independently and as part of a team

Executive Assistant Las Piñas City | Full-Time

We are looking for an experienced and highly organized Executive Assistant to support our President and Vice President. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and has the professionalism to handle sensitive information with discretion.

What You'll Do.

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees and executives
• Helping prepare for meetings.
• Using various software, including word processing, spreadsheets, databases and presentation software.
• Oversee the performance of other clerical staff
• Provide general administrative support.
• Performs other functions and similar tasks as may be assigned from time to time
• Coordinate meetings, prepare agendas, and follow through on action items.
• Draft reports, presentations, and correspondence.
• Use advanced Excel skills for data analysis and reporting.
• Assist with HR functions such as recruitment coordination, onboarding, and employee records.
• Oversee day-to-day office operations and support staff.
• Handle administrative and special projects assigned by senior leadership.

What We're Looking For

• Bachelor's degree in Business Administration, Management, or related field.
• 3–4 years of proven experience as an Executive Assistant or in a similar role.
• Strong Microsoft Excel and Office Suite proficiency.
• Experience with ERP systems (SAP or equivalent) is a plus.
• Excellent organizational, time management, and communication skills.
• Professional, resourceful, and able to work independently.
• Willing to work on-site in Las Piñas City

Why Join Us?

• Competitive compensation package.
• Opportunity to work closely with senior leadership.
• Professional and supportive work environment.
• Career growth and development opportunities.

If you are detail-oriented, proactive, and ready to take on a pivotal role in supporting senior leadership, we'd love to meet you. Apply today

• Opportunity to work closely with senior leadership.
• Professional and supportive work environment.
• Career growth and development opportunities.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Work Location: In person

JOB OVERVIEW

As an Executive Assistant, you will provide high-level administrative support to the executives, with a focus on facilitating communication between the Japan and Philippines offices. You will manage daily operations, organize schedules, and act as a bridge between the executives, teams, and clients. Your role will require excellent organizational skills, communication abilities in both Japanese and English, and a keen attention to detail.

KEY RESPONSIBILITIES

• Provide administrative support to top-level executives, including managing calendars, arranging meetings, and handling correspondence.
• Act as the key point of contact for all communication between Japanese-speaking clients, partners, and our Philippine team. Translate and interpret business documents, emails, and meetings as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives, ensuring smooth logistics and proper preparation for meetings.
• Prepare reports, presentations, and other documents for meetings and conferences. Ensure that all documents are organized and accessible.
• Assist in organizing events, conferences, and business meetings, ensuring all logistical and operational details are handled.

JOB QUALIFICATIONS:

• Fluent in both Japanese and English, with excellent verbal and written communication skills in both languages.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in an international setting.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and tasks simultaneously.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office management software. Knowledge of project management tools (e.g., Milanote, Notion) is a plus.
• Meticulous attention to detail, ensuring accuracy in all tasks and communications.
• Strong interpersonal skills, with the ability to build relationships across different cultural backgrounds. Professional demeanor and the ability to handle confidential information.
• Proactive and Solution-Oriented: A self-starter with a proactive approach, able to anticipate the needs of executives and solve problems independently.

ADDITIONAL DETAILS:

• Permanent and direct hire engagement
• Office Address: ADB Avenue, Ortigas Center, Pasig City
• Work Arrangement: Hybrid (can be 3-4x in the office depending on team arrangement)
• Work Hours: Standard; dayshift (flexi with 11am-4pm CORE time)

Job Types: Full-time, Permanent

Pay: Up to Php100,000.00 per month

Application Question(s):

• Please share your Viber number. This will allow us to reach you easily and ensure the line is open at all times for updates.

Work Location: In person