0 Ea Executive Assistant jobs in the Philippines

Position Title: Administrative/Executive Assistant

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

Our client, is seeking an experienced Administrative/Executive Assistant to support a growing construction business in NSW. The successful candidate will provide high-level administrative support, assist with bookkeeping, and manage digital tasks such as social media updates. The role also involves using BuildXact for project takeoffs and estimates, with on-the-job training provided if needed.

This position is ideal for a proactive, organized, and tech-savvy individual who can multitask efficiently and communicate effectively with internal teams, clients, and suppliers.

Key Responsibilities

· Provide general administrative and executive support, including email and diary management.

· Use BuildXact (or similar systems) for basic takeoffs, quoting, and project documentation. Training will be provided if necessary.

· Assist with basic bookkeeping tasks using QuickBooks and/or Xero, including invoice processing and expense tracking.

· Manage and update social media platforms, ensuring content is timely and accurate.

· Support internal communication via PBX telephone system for client and supplier calls.

· Organize documents, records, and reports using Google Workspace and Microsoft Office Suite.

· Assist with other ad-hoc administrative or project-related tasks as required.

Skills and Experience Required

· Minimum 3 years' experience in an administrative or executive assistant role.

· Experience with BuildXact (preferred) or similar construction/project management software.

· Strong verbal and written communication skills.

· Proficient in Microsoft Office Suite and Google Workspace.

· Basic knowledge of bookkeeping using QuickBooks or Xero.

· Ability to manage social media updates across multiple platforms.

· Organized, detail-oriented, and able to prioritize tasks effectively.

· Proactive and willing to learn new tools and processes.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php35, Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• How much would your asking salary package (PHP) be?

Experience:

• administrative or executive assistant role: 1 year (Required)
• QuickBooks: 1 year (Required)
• BuildXact or similar: 1 year (Preferred)
• Xero: 1 year (Required)

Work Location: Remote

Executive Assistant (Home-Based | Full-Time)

Work From Home | ₱43,000 – ₱8,000 | Permanent Night Shift (8:00 AM – 5:00 PM CST)

DCX Client Services is looking for a
highly organized and proactive Executive Assistant
to support our executives and keep operations running smoothly. If you thrive in a fast-paced environment, have excellent multitasking skills, and love being the go-to problem-solver, this role is made for you.

What You'll Do

• Calendar & Meeting Management:
  Schedule and coordinate executive meetings, events, and appointments.
• Meeting Prep & Follow-ups:
  Draft agendas, take minutes, and ensure deadlines are met.
• Travel Coordination:
  Arrange flights, accommodations, and ground transportation.
• Documentation & Reporting:
  Organize files and prepare executive-level presentations and reports.
• Project Support:
  Assist with timelines, gather data, and ensure deliverables are on track.
• Relationship Management:
  Maintain strong connections with clients, partners, and stakeholders.
• General Administration:
  Handle ad hoc tasks and office support.

What We're Looking For

• Bachelor's degree in Business Administration, Communications, or related field.
• 1–3 years of experience
  as an Executive Assistant (C-Suite support preferred).
• Excellent English communication skills (written & spoken).
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to work
  overnight shifts (Philippine time aligned with U.S. hours)
  .
• A proactive, detail-oriented, and resourceful problem-solver who thrives under pressure.

What We Offer

• Competitive salary:
  ₱43, – ₱4 00
• Permanent Work-From-Home
  setup + company-provided equipment
• HMO coverage
  & internet stipend upon regularization
• PTO credits, service incentive leaves & holiday benefits
• Major company events (Spring & Winter) + monthly employee appreciation activities
• Access to
  career training & growth opportunities
• A culture built on growth, collaboration, and work-life balance

About DCX

At DCX, we're more than just a BPO. We empower
growth-focused U.S. businesses
to scale with top global talent. With a people-centered culture and a mission to make hiring easy, we believe in growing
our clients, our people, and our community
together.

If you're ready to work with
enthusiastic, driven over-achievers
and want to be part of a company that truly invests in your growth—
this is your sign to apply today.

Role Overview:

We are seeking a proactive and highly organised Executive Assistant / Office Manager to support our recruitment and executive team. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys juggling a variety of tasks across operations, resourcing, and executive support.

Key Responsibilities:

• Conduct company research and prepare briefing notes, and provide background on

• clients and placements prior to meetings.

• Assist with LinkedIn sourcing projects and candidate searches.

• Conduct reference checks on behalf of the consultants.

• Manage Secured Signing for proposals and NDAs.

• Draft, format, and distribute documents accurately.

• Assist with SEEK ad management and candidate tracking.

• Conduct initial candidate screens and summarize profiles.

• Support resourcing efforts.

• Coordinate office supply orders and vendor management.

• Provide general administrative support to the executive team, including calendar

management for the Director

• Manage email communications, including pre-meeting reminders and follow-ups.

• Maintain record sheets (i.e., monthly reporting on billings, car kilometers log)

Skills & Experience:

• Strong organizational and multitasking skills.

• Excellent written and verbal communication.

• Ability to work independently and manage competing priorities.

• Strong attention to detail.

What We Offer:

• A collaborative and supportive team environment.

• Opportunities to grow and develop across multiple business functions.

• Flexible working arrangements

We're Hiring: Executive Assistant (with UK Tax Experience)

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered

We are currently on the lookout for an Executive Assistant (with UK Tax Experience) to join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant

Role: Executive Assistant (with UK Tax Experience)

Work Arrangement: Work From Home

Location: Philippines - Angeles / Mabalacat (Pampanga)

Schedule: Mid Shift

Job Description:

As an Executive Assistant: You will serve as a critical support function to our financial advisors and senior executives by combining high-level administrative support with specialized financial services knowledge. Your day-to-day will involve managing schedules, coordinating client engagements, maintaining accurate records, and supporting the tax processes through document preparation and compliance monitoring. The ideal candidate is exceptionally organized, a clear communicator, and experienced in UK tax and financial advisory support—experience with Xplan would be a strong advantage.

Key Responsibilities

• Act as the primary administrative point of contact for the advisor, including managing calendars, meetings, and email correspondence.
• Prepare and finalize summaries, and client-facing reports in collaboration with the advisory and paraplanning teams.
• Maintain and update client data accurately and ensure compliance with company procedures and financial services regulations.
• Coordinate internal workflow, manage deadlines, and liaise between paraplanners, advisors, and external partners to ensure timely service delivery.
• Assist with client onboarding, documentation collation, and ensuring regulatory requirements such as KYC/AML are met.
• Monitor progress of advice implementation and track client deliverables to completion.
• Prepare meeting agendas, take minutes, and ensure follow-up on assigned tasks post-client meetings.
• Provide assistance, including research, strategy notes, and technical document drafting as needed.
• Maintain confidential records, manage version control of client files, and support internal audits.

Qualification and requirements:

• Previous UK TAX experience would be great and Xplan experience even better.
• HubSpot experience is a plus.
• At least 2 years' experience working in an administration, support or paraplanning role in financial services.
• Strong written and verbal communication skills.
• Excellent attention to detail and analytical skills.
• Well-organised with the ability to work within a team environment or independently.
• Strong interpersonal skills and the ability to develop and maintain client relationships.
• Professional and friendly demeanor with a willingness to take initiative.
• Ability to work well under pressure and meet deadlines.
• Strong Microsoft Office skills including Excel, Word and Outlook, and Microsoft AI tools experience.

Non-negotiable skills & requirements:

• Experience working in an international financial advisory firm is highly regarded.

Perks & Benefits (Work From Home)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**

Versa Innovations Corp. is a leading Philippine developer and provider of two-way radio communication systems and solutions, specializing in cutting-edge technology for security, corporate, and public safety industries. The company pioneers innovative communication products like NetEdge - the first Push-to-Talk (PoC) Radio as a Service (RaaS) in the Philippines - designed to future-proof teams' communication needs without heavy upfront investments. Driven by customer obsession and continuous innovation, Versa serves as a trusted partner to premier security agencies and businesses across the country, enabling seamless, scalable communication solutions that grow with their operations.

Main Purpose of the Job

Provide dedicated support to Executive Officers (Founder, CEO) by coordinating activities, tracking progress on initiatives, and ensuring effective communication between the Senior Management Office and all departments. This role helps transform the CEO and Founder's directions into action through organized follow-up and practical coordination.

Duties and Responsibilities

• Manage special projects.
• Manage and organize the CEO's calendar and appointments.
• Prepare meeting materials and coordinate logistics for CEO meetings.
• Take notes during meetings and track action items assigned by the CEO.
• Follow up with team members on tasks delegated by the CEO.
• Handle basic correspondence and communications on behalf of the CEO.
• Maintain organized filing systems for important documents and information.
• Relay CEO instructions and priorities to relevant departments.
• Track progress on key tasks and initiatives as directed by the CEO.
• Update simple status trackers for ongoing projects and commitments.
• Coordinate between departments to resolve basic implementation issues.
• Help arrange meetings between the CEO and relevant team members.
• Collect updates from departments for CEO review.
• Process and organize important paperwork and documentation.
• Assist with basic reporting and data collection needs.
• Manage office supplies and equipment for the CEO's office.
• Coordinate travel arrangements and expense reporting.
• Help maintain company records and important files.
• Assist with preparation of basic presentations and documents.
• Answer and direct calls and emails for the Founder and CEO as appropriate.
• Distribute information and updates from the Founder and CEO to team members.
• Help draft simple communications on behalf of the Founder and/or CEO.
• Maintain contact lists and communication channels.
• Coordinate with visitors and external partners as needed.
• Ensure important messages reach the right people at the right time.
• Render such other services & duties that may be assigned.

Desired Qualifications

• Work Experience: Three (3) to five (5) year work experience required, in executive assistant or supervisory roles.
• Level of Knowledge: Management College graduate, preferably Business Administration.

Competencies:

• Core: Demonstrates reliability, strong organizational skills, clear and professional verbal and written communication, a proactive approach to problem-solving, careful attention to accuracy and completeness, and adaptability to changing needs. Possesses a clear understanding of responsibilities, goals, and metrics, recognizing the impact of their work on peers' success.
• Functional: Proficiency with email, word processing, spreadsheet, and ERP software. Ability to manage and prioritize multiple tasks.

Job Types: Full-time, Permanent

Pay: Php25, Php30,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Provide high-end secretarial support to Senior Management while managing the day-to-day office operations at the Head Office, including but not limited to, coordination of meetings, office events and other administrative tasks.

Summary of duties and responsibilities:

• Assists and support Senior Management in problem-solving, project planning and management, and development and execution of strategic goals and plans
• Maintains the appointment schedules of Executives.
• Acts as communication liaison and manage the flow of information to and from Senior Management.

Qualifications:

• Bachelor's Degree in Business Studies/Administration/Management, Secretarial or equivalent.
• At least 3 to 5 Year(s) of working experience in the related field is required for this position.
• Proficient in Oral and Written Communication
• Adept in Microsoft office applications
• Work schedule is from Monday to Friday
• Successful applicant will be based in Head Office located at Bagumbayan (near Eastwood City), Quezon City

Job Title: Executive Assistant to the General Manager (Australian Client)

About the Role We're looking for a proactive and highly organized Executive Assistant to join our client, a well-established business based in Australia. This is a fantastic opportunity to work closely with senior leadership, make an impact in day-to-day operations, and grow your professional skills in a dynamic environment.

Key Responsibilities

· Provide daily executive support to the General Manager, including email and calendar management.

· Prepare, format, and edit documents, reports, presentations, and spreadsheets using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Manage incoming communications, draft responses, and maintain confidentiality at all times.

· Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

· Support the GM in delivering business priorities, projects, and KPIs through the EOS platform (Ninety).

· Assist with company-wide initiatives and special projects.

· Collaborate with internal teams and external stakeholders to ensure smooth communication and workflows.

· Provide support during leadership meetings, ensuring follow-ups and accountabilities are tracked and completed.

· Build familiarity with EOS tools, terminology, and frameworks to support alignment and traction across the business.

Qualifications & Skills

· Bachelor's degree graduate in Business Administration, Management, or a related field.

· At least 2-3 years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.

· Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Strong organizational, multitasking, and time-management skills.

· Excellent written and verbal communication abilities.

· Professional discretion when handling sensitive information.

· Self-motivated, detail-oriented, and able to thrive in a fast-paced environment.

· Familiarity with EOS (Entrepreneurial Operating System) is a plus.

· Opportunities for professional development and career growth.

Job Type: Full-time

Pay: Php25, Php35,000.00 per month

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person

JOB DESCRIPTION

• Meeting coordination: Schedule, prepare for, and facilitate meetings, including setting agendas, distributing relevant materials, and taking minutes. Follow up on action items and ensure timely completion of tasks.
• Administrative support: Provide comprehensive administrative support to the executive, including managing their calendar and scheduling appointments and meetings.
• Information management: Organize and maintain documents, files, and records, both physical and digital, ensuring easy accessibility and confidentiality.
• Communication management: Screening and prioritizing phone calls, emails, and other correspondence. Draft, review, and edit communications, letters, memos, reports, and presentations on behalf of the executive.
• Confidentiality and discretion: Maintain a high level of confidentiality and discretion in handling sensitive information, ensuring that sensitive data and discussions are kept private and confidential.
• Time management and multitasking: Effectively prioritize and manage multiple tasks and responsibilities, ensuring deadlines are met and the executive's time is optimized.

QUALIFICATION

• Excellent English speaking and writing skills
• Bachelor's degree in a relevant field like business administration, office administration, or a related discipline.
• Working in an executive-level environment or supporting high-level executives is a plus.
• Previous experience in an administrative or support role is highly desirable. This could include experience as an administrative assistant, secretary, or similar positions where organizational and communication skills were utilized.
• Interpersonal skills
• Attention to details

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Opportunities for promotion

Ability to commute/relocate:

• Pasig City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person

What You'll Be Doing:

• Manage the President's calendar, schedule, and travel arrangements
• Coordinate and attend meetings on behalf of the President; take detailed notes and follow up on action items
• Draft and proofread various correspondence, reports, and presentations
• Liaise with internal teams and external stakeholders on the President's behalf
• Provide general administrative support, including expense management, file organization, and ad-hoc tasks
• Contribute to special projects and initiatives as required

What We're Looking For:

• Graduate of Engineering or a related field
• Must have experience and a solid understanding of real estate industry terminology and processes
• Minimum of 5 years' experience as an Executive Assistant or in a similar senior administrative role
• Excellent written and verbal communication skills with the ability to interact professionally at all levels
• Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively
• Proficient in Canva, Google Workspace, and Microsoft Office Suite — especially advanced skills in Excel, Word, and PowerPoint
• High level of discretion and confidentiality
• A proactive, adaptable, and problem-solving mindset