559 Document Preparation jobs in the Philippines

Virtual Staffing Solutions is looking for a Rehabilitation Documentation & Insurance Coordinator

The Rehabilitation Documentation & Insurance Coordinator plays a vital role in supporting the rehabilitation services department by ensuring accurate documentation, timely insurance authorizations, and smooth communication between patients, providers, and insurance companies. This position is responsible for managing medical records and referrals within EMR systems, processing and tracking insurance approvals for therapy services, and assisting clinical and administrative teams to deliver efficient and compliant patient care.

Document Management & EMR Support

• Manage referrals, orders, authorizations, and medical records in EMR systems (WebPT, Meditech, insurance portals, shared drives).
• Upload, organize, and maintain accurate documentation such as Plans of Care (POCs), scripts, and referrals.
• Coordinate with clinicians and physician offices to complete and update missing records.

Insurance Coordination

• Submit required documents to insurance companies for therapy service approvals.
• Verify insurance eligibility and track authorizations, denials, and pending requests.
• Work with rehab admin staff to resolve insurance issues and update patient records in Meditech.

Compliance & Professionalism

• Stay updated on insurance rules, documentation standards, and healthcare regulations.
• Protect patient privacy and ensure compliance with policies.
• Communicate professionally with patients, families, staff, and external partners.

• Experience with EMR systems, preferably WebPT and Meditech (or willingness to learn).
• Background in healthcare administration, medical records, or insurance coordination preferred.
• Strong attention to detail with excellent organizational and multitasking skills.
• Effective communication skills (verbal and written); comfort with phone outreach and problem-solving with external partners.
• Familiarity with insurance processes, prior authorizations, and billing practices.
• Ability to work independently and collaboratively in a fast-paced, multidisciplinary environment.

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. MVP was founded with the aim to be a bridge between highly skilled offshore professionals and small, medium, and large-sized enterprises. MVPs build rapport with clients to help them scale ridiculously fast.

Are you hungry for growth, passionate about learning, and looking for a fun working environment? We got you Join our growing team of MVPs

We are looking for top talents who can effectively deliver excellent support to our valued Clients.

We offer learning opportunities, career growth, and work-life balance.

Document Management Specialist (WFH, Mining Industry Exp)

Job Description:

• Track and manage the storage of electronic maintenance manuals.
• Track and manage the storage of electronic spare parts lists and related documentation.
• Work downstream from the Vendor Data Management Specialist.
• Receive completed manuals and technical documents from various sources.
• Apply metadata, naming conventions, and quality checks.
• Route documents for review/approval when required.
• Upload final, quality-checked documents to the designated system.
• Establish and maintain the project's document control system.
• Manage electronic data within Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Coordinate with the client on storage requirements, naming standards, and handover timelines.
• Provide document support to relevant stakeholders within the organisation.
• Train team members and support staff in document control processes and tools, as needed.

Qualifications:

• Bachelor's Degree in Engineering, or any related field.
• Proven experience in document control or records management.
• Proficiency in using Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Understanding of confidentiality protocols.
• Ability to produce accurate, clear, and high-quality technical documentation.
• Ability to identify and escalate potential risks or issues that may affect document quality, project scope, or timelines.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to build and maintain positive working relationships within cross-functional teams.
• Commitment to continuous improvement in documentation processes and operational efficiency.
• Strong attention to detail.
• Excellent written and verbal communication to ensure clarity in interactions with clients and internal teams.

THE OPPORTUNITY

Join our client, a global leader in independent medical examinations and document management services, trusted by insurers, law firms, and government agencies. They provide accurate, secure, and timely medical documentation that supports critical decisions in healthcare and insurance. Their work helps validate claims, lower healthcare costs, and strengthen overall risk management practices. As they continue to expand, they are looking for a Medical Document Management Specialistto join their team and play a key role in the efficient handling, organization, and delivery of essential medical records that directly impact patient care and client service delivery.

In this role, you'll be responsible for managing and processing medical documentation, preparing files for physician review, and ensuring all data is accurately sorted and filed across secure platforms. You'll engage with clients via email to retrieve outstanding records, support daily administrative workflows, and help maintain smooth operations across the documentation lifecycle, all while maintaining strict compliance with regulatory standards.

This role requires full onsite work at our BGC office, following the US Pacific Time schedule (10:30 PM to 7:30 AM, Philippine Time)

KEY RESPONSIBILITIES

• Sort, distribute, and upload medical records to designated portals and databases in preparation for upcoming patient appointments.
• Accurately prepare medical records for physician review within required turnaround times.
• Compile and send necessary documentation to doctors ahead of scheduled appointments.
• Coordinate with clients via email to request and follow up on missing or outstanding medical records.
• Receive and process incoming records from various sources, ensuring proper organization and secure storage in internal databases.

SKILLS, EXPERIENCE & QUALIFICATION

• Minimum of 2 years' experience in clerical or administrative support, ideally within the medical or healthcare industry.
• Knowledge of HIPAA regulations is a plus.
• Excellent verbal and written communication skills in English.
• Highly organized, with effective time management skills and the ability to meet tight deadlines.
• Proficient in Microsoft Outlook, Excel, Word, and familiar with PDF/TIFF formats, file extensions, and general internet navigation.
• Ability to work well under pressure, maintain focus amidst distractions, and deliver consistently high-quality results.

ASW OFFERS

• Be part of a Great Place to Work certified company that's going places Last September 2025, we went on an exciting company trip to Hong Kong, and we'd love to have you on our next journey.
• Thrive in a dynamic, inclusive, and supportive culture that celebrates collaboration, diversity, and shared success across borders.
• Enjoy competitive compensation that recognises your skills and contributions.
• Work with global clients and stakeholders, gaining valuable international exposure.
• Comprehensive medical benefits to support your well-being, including coverage for family members.
• Generous paid leave entitlements, because life outside work matters too.
• Exciting team outings, company events, and overseas trips, with unforgettable parties and celebrations.
• Collaborate with colleagues across Malaysia, Vietnam, the Philippines, and Australia, expanding your global perspective.
• Ongoing training and career development tailored to your role and the industry.

THE OPPORTUNITY

Join our client, a global leader in independent medical examinations and document management services, trusted by insurers, law firms, and government agencies. They provide accurate, secure, and timely medical documentation that supports critical decisions in healthcare and insurance. Their work helps validate claims, lower healthcare costs, and strengthen overall risk management practices. As they continue to expand, they are looking for a
Medical Document Management Specialist
to join their team and play a key role in the efficient handling, organization, and delivery of essential medical records that directly impact patient care and client service delivery.

In this role, you'll be responsible for managing and processing medical documentation, preparing files for physician review, and ensuring all data is accurately sorted and filed across secure platforms. You'll engage with clients via email to retrieve outstanding records, support daily administrative workflows, and help maintain smooth operations across the documentation lifecycle, all while maintaining strict compliance with regulatory standards.

This position requires
daily onsite work
at our BGC office,
aligned with US Eastern Time hours: 8:30PM to 5:30AM PHT.

Key Responsibilities

• Sort, distribute, and upload medical records to designated portals and databases in preparation for upcoming patient appointments.
• Accurately prepare medical records for physician review within required turnaround times.
• Compile and send necessary documentation to doctors ahead of scheduled appointments.
• Coordinate with clients via email to request and follow up on missing or outstanding medical records.
• Receive and process incoming records from various sources, ensuring proper organization and secure storage in internal databases.

Skills, Experience & Qualification

• Minimum of 2 years' experience in clerical or administrative support, ideally within the medical or healthcare industry.
• Knowledge of HIPAA regulations is a plus.
• Excellent verbal and written communication skills in English.
• Highly organized, with effective time management skills and the ability to meet tight deadlines.
• Proficient in Microsoft Outlook, Excel, Word, and familiar with PDF/TIFF formats, file extensions, and general internet navigation.
• Ability to work well under pressure, maintain focus amidst distractions, and deliver consistently high-quality results.

ASW OFFERS

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.

Work on site Monday to Friday; amenable to render OT if needed

Salary Range k

Proficient in MS Excel & Admin tasks 6 months to 1 yr experience

3 months contract

ONSITE - Rockwell Makati

Provider Billing Document Management:- Received Provider Billing/Soa (via Email, Hospital portal & hard copy)-Checks completeness of billing vs. transmittal-HBS encoding and reference number creation-Ingest in Mfiles and forward to adjudication for processing

Hard copy - scan documents and ingest

Portal - Download documents from hospital's portal & ingest

Email - acknowledge email, download attachments and ingest

Create Mfiles folder name-Record in providers claims registry and prepare/submit daily

productivity report (Provider Masterfile & WBS)

The Position
The Specialist, Doc Unit Services is responsible for effectively and efficiently supporting the lifecycle management of controlled and non-controlled documents in Boehringer Ingelheim (coordination, user access provision, assisting authors and signatories) via Boehringer's electronic document management system (e-DMS). This will be performed in compliance to the predefined set of standards and agreed service level agreement of the process, while ensuring high quality of work.

Duties & Responsibilities:

• Support the management of document lifecycle for Boehringer Ingelheim's controlled/non-controlled documents and adhering to the data quality standards while delivering against defined SLA's
• Handle the coordination of documents and conduct proactive communication with the requestors.
• Ensures that documents received and handled adheres to the defined quality standards
• Support CI initiatives of the team by proposing improvements and standardizations
• Handle end-to-end incident management in MyServices

Requirements:

• Bachelor's Degree in Business, Finance, or any similar programs.
• Fluent in English language (both verbal and written communication) and has strong interpersonal, verbal and written communication skills
• Proficient in Microsoft Office applications (MS Word, MS Excel, MS vision, MS PowerPoint)
• Attentive to details, critical thinker, proactive, excellent communication and coordination skills, good inter-personal and cultural-sensitivity, team player
• Background in continuous improvement process is an advantage
• Experience in a shared service center is an advantage
• Background in Document Management System landscape is an advantage
• Amenable to work in mid-shift schedule.

Our Company

Why Boehringer Ingelheim?
With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit

Join our team as a Document Management Associate, where you'll be responsible for reviewing and processing all documents entering our document management system. This position is based in our KSS Building Buhangin and Aeon Towers, Bajada, Davao City offices.

• Competitive salary ranging from Php14, Php18,000.00

• Comprehensive benefits package including:

• Free daily meals

• Wellness programs
• Paid time off
• Continuous professional development
• Convenient office location

• Review and process all documents entering our document management system
• Open and update customs files
• Perform data entry in our various operational systems
• Track customs files (For ocean/air shipments only)
• Update customs files and ensure consistency of information
• Identify and communicate changes needed in client profiles

• Graveyard Shift

• Postgraduate or 2 years undergraduate of any course. Customs Administration graduate or Accounting graduate is a plus
• Proficient in time management, reading and comprehension, analytical and problem-solving skills
• Excellent English communication skills
• Flexible and adaptable
• Typing speed of 40-45 WPM with 90%-95% accuracy
• Experience in Customs Brokerage Data Entry is preferred

Document Management Software Engineer (Documentum)

Location:
Makati City, Philippines

Work Setup:
Hybrid (2 Days Onsite / 3 Days WFH)

Schedule:
Day Shift

Strategic Staffing Solutions (S3) is seeking a
Document Management Software Engineer
to join our team. The ideal candidate will be responsible for managing and supporting the
Documentum – D2 application lifecycle
while ensuring application reliability, performance, and alignment with evolving business needs.

Key Responsibilities:

• Manage the full
  Documentum – D2 application lifecycle
  , including installation, configuration, integration, testing, deployment, maintenance, and upgrades.
• Provide advanced technical support, troubleshoot complex issues, and monitor system performance for high availability.
• Collaborate with business and development teams, and maintain strong vendor relationships to ensure timely support and updates.
• Conduct
  end-user training sessions
  , create documentation, and align processes with application changes.
• Stay up to date with industry trends and
  emerging technologies
  to provide innovative support solutions.

Requirements:

• Bachelor's degree in
  Information Technology, Computer Science, or related field
  .
• 3+ years of experience in
  Documentum D2 configuration, development, and administration
  .
• Strong expertise in
  Java (Documentum SDK – DFC)
  and
  Documentum Query Language (DQL)
  .
• Experience writing
  Documentum API queries
  and working with relational databases.
• Skilled in
  user access management, security protocols, and best practices
  in application support.
• Familiar with
  software testing methodologies
  (functional, integration, UAT).
• Knowledge of
  RESTful APIs
  and scripting languages (e.g., DQL).
• Strong analytical, problem-solving, and business analysis skills.
• Excellent communication and interpersonal skills; customer service oriented.

Preferred Qualifications:

• Experience with
  Microsoft Azure
  or other cloud platforms.
• Additional scripting knowledge for advanced automation and integration.

Why Join Strategic Staffing Solutions (S3)?

Full-Time Permanent Employment

Competitive Salary Package

Hybrid Work Setup:
Ayala Makati (2 Days Onsite / 3 Days Remote)

HMO Coverage:
Up to 500K

Leave Credits:
Prorated, applicable on first day

Government Benefits

13th Month Pay