1,128 Document Management jobs in the Philippines

Key Responsibilities:

• Draft, edit, and maintain IT policies, process documentation, and internal manuals.

• Work closely with IT teams to document workflows, standard operating procedures (SOPs), and system-related processes.

• Assist in preparing reports, presentations, and executive summaries for the CTO.

• Coordinate with other departments to gather and standardize IT-related documentation.

• Ensure proper version control and organization of IT documents in a central repository.

• Track and update documentation requirements to align with ongoing IT initiatives.

• Support the IT team with general administrative tasks related to documentation and process coordination.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.

• Strong technical writing and documentation skills.

• Familiarity with IT processes, policies, and best practices.

• Ability to structure and organize complex information clearly and concisely.

• Proficiency in documentation tools such as Microsoft Office and SharePoint.

• Excellent communication and coordination skills.

Nice-to-Have Skills:

• Experience in IT service management or process documentation.

• Understanding of IT frameworks such as ITIL or ISO standards.

• Basic knowledge of project coordination and reporting.

• Exposure to IT security and compliance documentation.

This role is an integral part of the IT Group, providing essential documentation and process support to enhance operational efficiency across IT functions.

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week

As a Document Control Specialist (Document Controller), you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role
• Proficient in using document management software or systems.
• Knowledgeable in Google Space applications (such as Google Docs, Google Sheets and Google Sites).
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to relocate near Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week

As a Document Controller, you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role
• Proficient in using document management software or systems.
• Knowledgeable in Google Space applications (such as Google Docs, Google Sheets and Google Sites).
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to relocate near Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

Job Type: Full-time

Benefits:

• Employee discount
• Health insurance
• Opportunities for promotion
• Paid training

Education:

• Bachelor's (Required)

Experience:

• Document Control: 3 years (Required)

License/Certification:

• Lead Auditor (Required)

Work Location: In person

QUALIFICATIONS:

• with experience in ISO 9001 Certification is a must
• Candidate must be a graduate of BS Accountancy/BSBA course.

A document controller is responsible for the timely, accurate, and efficient preparation and management of documented processes and works instructions. He controls the releasing and retrieval of the documented processes and works instructions.

RESPONSIBILITIES:

• Monitor and control all request copies of controlled documents
• Monitor the creation/revision of the processes and work instruction.
• Monitor the deadline and proper disposal all documented information.
• Monitor all issued CPAR are closed and on or before the scheduled deadline.
• Monitor archived documents of the departments
• Ensure all department have a copy of documented information based on the distribution matrix.
• Ensure that all obsolete/un-updated copy of the documented information is not circulated on the departments.
• Ensure the completeness of Master copy of documented/controlled process.
• Ensure all documented information had properly stamped
• Ensure updated DCC files at all time

Job Type: Full-time

Pay: Php18, Php27,000.00 per month

Benefits:

• Paid training

Work Location: In person

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Document Management Specialist (WFH, Mining Industry Exp)

Job Description:

• Track and manage the storage of electronic maintenance manuals.
• Track and manage the storage of electronic spare parts lists and related documentation.
• Work downstream from the Vendor Data Management Specialist.
• Receive completed manuals and technical documents from various sources.
• Apply metadata, naming conventions, and quality checks.
• Route documents for review/approval when required.
• Upload final, quality-checked documents to the designated system.
• Establish and maintain the project's document control system.
• Manage electronic data within Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Coordinate with the client on storage requirements, naming standards, and handover timelines.
• Provide document support to relevant stakeholders within the organisation.
• Train team members and support staff in document control processes and tools, as needed.

Qualifications:

• Bachelor's Degree in Engineering, or any related field.
• Proven experience in document control or records management.
• Proficiency in using Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
• Understanding of confidentiality protocols.
• Ability to produce accurate, clear, and high-quality technical documentation.
• Ability to identify and escalate potential risks or issues that may affect document quality, project scope, or timelines.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to build and maintain positive working relationships within cross-functional teams.
• Commitment to continuous improvement in documentation processes and operational efficiency.
• Strong attention to detail.
• Excellent written and verbal communication to ensure clarity in interactions with clients and internal teams.

The Position
The Specialist, Doc Unit Services is responsible for effectively and efficiently supporting the lifecycle management of controlled and non-controlled documents in Boehringer Ingelheim (coordination, user access provision, assisting authors and signatories) via Boehringer's electronic document management system (e-DMS). This will be performed in compliance to the predefined set of standards and agreed service level agreement of the process, while ensuring high quality of work.

Duties & Responsibilities:

• Support the management of document lifecycle for Boehringer Ingelheim's controlled/non-controlled documents and adhering to the data quality standards while delivering against defined SLA's
• Handle the coordination of documents and conduct proactive communication with the requestors.
• Ensures that documents received and handled adheres to the defined quality standards
• Support CI initiatives of the team by proposing improvements and standardizations
• Handle end-to-end incident management in MyServices

Requirements:

• Bachelor's Degree in Business, Finance, or any similar programs.
• Fluent in English language (both verbal and written communication) and has strong interpersonal, verbal and written communication skills
• Proficient in Microsoft Office applications (MS Word, MS Excel, MS vision, MS PowerPoint)
• Attentive to details, critical thinker, proactive, excellent communication and coordination skills, good inter-personal and cultural-sensitivity, team player
• Background in continuous improvement process is an advantage
• Experience in a shared service center is an advantage
• Background in Document Management System landscape is an advantage
• Amenable to work in mid-shift schedule.

Our Company

Why Boehringer Ingelheim?
With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit

Work on site Monday to Friday; amenable to render OT if needed

Salary Range k

Proficient in MS Excel & Admin tasks 6 months to 1 yr experience

3 months contract

ONSITE - Rockwell Makati

Provider Billing Document Management:- Received Provider Billing/Soa (via Email, Hospital portal & hard copy)-Checks completeness of billing vs. transmittal-HBS encoding and reference number creation-Ingest in Mfiles and forward to adjudication for processing

Hard copy - scan documents and ingest

Portal - Download documents from hospital's portal & ingest

Email - acknowledge email, download attachments and ingest

Create Mfiles folder name-Record in providers claims registry and prepare/submit daily

productivity report (Provider Masterfile & WBS)

Join our team as a Document Management Specialist, where you'll be responsible for reviewing and processing all documents entering our document management system. This position is based in our KSS Building Buhangin and Aeon Towers, Bajada, Davao City offices.

Perks

• Competitive salary ranging from Php14, Php18,000.00

Comprehensive benefits package including:

• Free daily meals
• Wellness programs
• Paid time off
• Continuous professional development
• Convenient office location

Key Responsibilities

• Review and process all documents entering our document management system
• Open and update customs files
• Perform data entry in our various operational systems
• Track customs files (For ocean/air shipments only)
• Update customs files and ensure consistency of information
• Identify and communicate changes needed in client profiles

Work Schedule

• Graveyard Shift

Ideal Candidate

• Postgraduate or 2 years undergraduate of any course. Customs Administration graduate or Accounting graduate is a plus
• Proficient in time management, reading and comprehension, analytical and problem-solving skills
• Excellent English communication skills
• Flexible and adaptable
• Typing speed of 40-45 WPM with 90%-95% accuracy
• Experience in Customs Brokerage Data Entry is preferred

Job Type: Full-time

Pay: Php14, Php18,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Staff meals provided

Work Location: In person

Expected Start Date: 09/22/2025