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Position Summary

The Personal Executive Assistant (EA) is the CEO's primary operations partner—removing tasklevel work, orchestrating schedule and multichannel communications, and ensuring flawless followthrough on all CEO commitments. This role represents the CEO in communications with anyone and everyone inside and outside the organization; unwavering professionalism and discretion are required at all times. The EA captures decisions and action items, keeps priorities visible, develops leadership reports, ensures required company metrics are updated on schedule, and—when directed—has the authority to act on the CEO's direction to set up, purchase, schedule, or pay for items/services to achieve objectives without every step being spelled out. The EA will be privy to sensitive personnel conversations; absolute trust and confidentiality are mandatory.

Essential Duties & Responsibilities

1) Calendar, Meetings & Virtual Logistics

• Own the CEO's calendar endtoend: apply prioritization rules, time blocks, buffers; proactively resolve conflicts and protect focus time.

• Schedule and confirm meetings; coordinate virtual logistics (links, access, AV checks) and attendee communications.

• Prepare agendas and briefing packets; ensure the CEO is prepared with context, goals, and decisions needed.

• Attend key meetings to capture notes and action items; distribute promptly to stakeholders.

2) MultiPlatform Messaging & Communications (RemoteFirst)

• Manage and triage all CEO communications across email, Slack, Microsoft Teams/Chat, SMS, and other approved channels.

• Represent the CEO in all written and verbal communications with internal teams, board members, partners, vendors, clients, and external stakeholders; maintain an executive presence, professional tone, and precise followthrough.

• Draft, route, and send correspondence on the CEO's behalf where appropriate; maintain agreed responsetime standards.

• Consolidate all asks and decisions into a unified Request & Decision Queue with priority, owner, and due date; escalate risks early.

3) Task, ActionItem & FollowThrough Management

• Maintain a CEO Master Task & Priority Tracker (e.g., Asana/ClickUp/Notion) covering every commitment, request, and decision.

• Proactively chase updates, remove blockers, and close loops; surface options and recommendations with each escalation.

• Issue a daily delinquent/atrisk summary so the CEO sees overdue items and required next steps.

4) Metrics, Reporting & Executive Readouts

• Ensure the CEO completes recurring duties such as updating company metrics/OKRs/KPIs on the defined cadence.

• Build and maintain executiveready reports and dashboards (weekly metrics snapshot, monthly performance review, leadership/board readouts).

• Coordinate data owners and submission timelines; validate accuracy; highlight trends, variances, blockers, and decisions required.

5) Meeting Minutes, Documentation & Filing (AIEnabled)

• Take formal meeting minutes when required; capture decisions, action items (owner & due date), and next steps.

• Use AI or other notetaking tools (e.g., Otter, Fireflies, Zoom AI) when appropriate and permitted; generate concise summaries and action lists.

• File minutes and notes in an indexed repository with standard naming conventions and version control; maintain a searchable archive.

• Maintain a Decision Log and ensure followup tasks are created and tracked to closure.

6) Delegated Authority & Autonomous Execution (new/expanded)

• When directed by the CEO, act with delegated authority to set up services/tools, purchase approved items, schedule resources, and pay vendors/fees using company methods—interpreting the objective and executing without needing stepbystep instruction.

• Translate broad objectives into clear miniplans (scope, owners, deadlines); choose an approach, execute, and report back succinctly.

• Handle light procurement: gather options/quotes, compare value, recommend a selection, and proceed within preapproved budget limits; keep receipts and a simple audit trail.

• Stand up SaaS accounts, configure access/permissions, and coordinate with IT/Finance/Legal as needed for security, billing, or terms.

• Onboard and coordinate vendors/contractors within defined guardrails (e.g., NDAs or standard terms provided by the company).

• Provide timely status updates; immediately escalate if costs, risks, or scope exceed agreed limits; propose alternatives.

7) Proxy Representation (Attend on CEO's Behalf)

• Attend internal meetings when the CEO is unavailable; accurately represent priorities within agreed guardrails.

• Communicate context, gather inputs, commit next steps where authorized, and escalate decisions beyond scope.

• Deliver a crisp debrief to the CEO (decisions, risks, action items, owners, deadlines).

8) Administration, Records & Confidentiality

• Maintain executive contact lists, distribution groups, templates, and document libraries.

• Track recurring obligations (reporting cycles, renewals, audits, filings) and ensure timely completion.

• Exhibit impeccable professionalism, discretion, and confidentiality at all times, especially regarding HRsensitive or personnel matters.

• Adhere to company confidentiality, privacy, and security standards; limit access strictly to a needtoknow basis.

Note: No travel management responsibilities at this time.

Success Measures

• Calendar accuracy and prioritization minimize reschedules and context switching.

• Multiplatform communications are triaged daily; highpriority items are actioned within SLAs.

• 100% of meetings produce notes/minutes and action items filed within 24 hours.

• Company metrics/OKRs/KPIs are updated on schedule; executive reports are accurate and insightdriven.

• Delegated tasks (setup/buy/schedule/pay) are executed on time, within budget, and with clean documentation.

• Delinquent or atrisk items are surfaced early with clear next steps and owner accountability.

• Stakeholders report professional, reliable, and consistent representation of the CEO.

Minimum Qualifications

• 4+ years supporting a Csuite executive (CEO/President/Founder preferred) in a remote or hybrid, fastpaced environment.

• Mastery of calendar ownership, multiplatform messaging (email/Slack/Teams), meeting orchestration, and task tracking.

• Demonstrated ability to take a highlevel directive and independently execute to outcome (setup, purchase, scheduling, payment).

• Strong reportbuilding skills (Google Sheets/Excel) and executive presentation skills (Slides/PowerPoint); comfort with dashboards.

• Exceptional written and verbal communication; polished, executiveready drafting.

• High reliability, proactive ownership, and ability to anticipate needs and operate autonomously.

• Proficiency with Google Workspace or Microsoft 365, Zoom/Teams, and a workmanagement tool (Asana/ClickUp/Notion).

Preferred Qualifications

• Experience preparing leadership/board reports and KPI scorecards.

• Familiarity with AI notetaking/transcription tools and light BI (Looker Studio/Power BI).

• Experience acting as a proxy in internal meetings with clear decision guardrails.

Core Competencies

• Proactive ownership
  • Organization & systems thinking
  • Judgment, discretion & confidentiality

• Clear communication
  • Stakeholder management
  • Execution under pressure
  • Remote collaboration

Decision Guardrails (for Delegated/Proxy Work)

• May: purchase within preapproved limits; set up tools/services; commit to scheduling and nonbinding next steps; prioritize work within stated goals.

• Must escalate: spend above limit; legal/contractual changes; security/privacy exceptions; strategic or policy deviations.

We are looking for skilled Tele-Operators to remotely control robotics, drones, and other advanced technical equipment from our Manila-based facilities. Ideal candidates will possess strong operational skills, quick reflexes, and the ability to rapidly adapt to new technologies. This position demands high precision, attention to detail, and effective real-time problem-solving capabilities in a dynamic, tech-driven environment.

Responsibilities:

• Providing administrative support to the company owner, ensuring efficiency and organization in all operations. Ranging from support in basic HR, Marketing, Accounting related tasks.
• Providing personal support to the CEO with tasks such as calendar reminders, making travel arrangements, assisting in event planning, etc.
• Managing basic accounting tasks, such as invoicing, budget tracking, and financial reporting.
• Assisting in the implementation of digital marketing strategies, including content creation, social media management, and email marketing, to enhance our online presence and engagement.
• Coordinating meetings, managing schedules, and ensuring effective communication within the team and with clients.
• Assisting with the sourcing of products from overseas suppliers, including China and other countries.
• Contributing to project management by organizing resources, maintaining timelines, and ensuring the seamless execution of tasks.
• Assisting in the analysis and preparation of reports, presentations, and data to support decision-making processes.
• Handle requests and queries appropriately

Qualifications

• Relevant experience in a personal/executive assistant role, with a solid foundation in accounting principles and digital marketing strategies.
• Preferably with knowledge in construction/architecture/design.
• With previous experience dealing with Chinese suppliers.
• Ability to speak and communicate in Chinese would be considered an advantage.
• A bachelor's degree in business administration, finance, marketing, or a related field.
• Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both written and verbal, and the ability to build relationships with team members and clients.
• Proficiency in office software, accounting tools, and digital marketing platforms.
• An understanding of the basic concepts of architecture and construction would be considered an advantage.
• PA diploma or certification is not required but would be considered an advantage.
• The role will be based on our office in Ortigas Ave.

Personal Characteristics

• Ideal candidate for this role would be someone who has initiative, accountability and generally tenacious.
• A proactive and positive attitude, with a keen ability to solve problems creatively and work independently.
• Discretion and confidentiality.
• Ability to speak or write in Mandarin Chinese (added advantage).

We are looking for a Personal Executive Assistant to support a senior executive in a leading construction company. This is an all-around role that combines administrative tasks, personal assistance, and driving responsibilities. The ideal candidate is organized, reliable, and trustworthy, with the flexibility to support both professional and personal needs.

Responsibilities

• Manage the executive's calendar, schedules, and daily activities.
• Handle communications and correspondence with professionalism.
• Accompany and assist the executive with personal errands and appointments.
• Perform safe and responsible driving duties.
• Provide support at home or during travel when needed.

Qualifications

• Strong organizational and communication skills.
• Must have a valid Driver's License and confident driving ability.
• Experience in caregiving or personal assistance is a plus.
• Professional, discreet, and dependable.
• Willing to work in Alabang, Muntinlupa.

Job Types: Full-time, Permanent

Pay: Php30, Php35,000.00 per month

Work Location: In person

We have an exciting opportunity for a Personal Executive Assistant to work day shift (with flexible working hours) working from home.

When you join 2xYou, you'll enjoy the following benefits:

• Laid-back, relaxed and fun environment
• HMO after 3 months
• Annual salary reviews and increases
• Team building and company outings
• Fun projects that provide learning
• Access to books and courses to help you learn anything you want
• Generous leave policy

About the job:

Join our incredibly supportive team, where you'll receive coaching and comprehensive training to excel in your role Although we offer structured, self-paced training with a detailed plan and tracker, we're looking for candidates who bring relevant experience to the table.

The primary tasks for this job position will be:

Admin Tasks:

• Inbox email management
• Calendar Management (Scheduling & Time Coordination)
• Meeting Support (Attending, Identifying Key Points & Action Steps for CEO)
• Travel booking and itinerary management
• Daily stand-ups and alignment calls
• Once a week, in-person sync with the CEO (You're at a great advantage if you're from Cebu)
• Assist with the CEO's Personal Projects
• Task tracking and follow-ups
• Cross-team liaison
• Platform Management

About the client:

Valhalla is a company designed to help international clients (in the IT industry) to scale their businesses with the right team and with the optimization of automation and AI.

Are you eager to keep learning new skills?

Do you value self-growth and development?

Do you enjoy a flexible work schedule and a fun culture?

Are you self-responsible and someone who honors your commitments?

If the answer is YES, then we need someone like you

We are looking for a Personal Executive Assistant

Basic Requirements:

• You live within Cebu City or nearby cities
• You have good operational skills and excellent attention to detail
• You love learning and you are always working hard on making yourself better
• You like helping others (running errands for the CEO every once in a while)
• You work hard to do great work, but you are also willing to make mistakes and learning from them
• You're brave and willing to take action where the action is needed
• You're a problem solver and a good communicator
• You love building systems
• You have a healthy sense of caution. You think ahead, anticipate problems, and double-check the details.

Bonus Requirements:

• Any background in Project Management
• Some experience with creating SOPs
• EA experience or anything that is related to being an EA

Salary Range is: (Php30,000-33,000) per month (depending on experience)

To apply, simply fill out this form:

We are looking forward to meeting you

Company Overview:

2xYou Executive Assistant Services is not like your usual "assistant" company. We make sure that both the client and assistant are constantly growing in both business and skills.

We give full support to the assistant to empower the business owner and make sure that the relationship is growing as well.

Why join us:

If you want to continue to make progress in life by learning, getting new experiences, and being around highly knowledgeable, helpful people, this is the place for you.

We are a human-centric tribe of people highly committed to solving problems for other humans through business and innovation. However, it is our tribe that we focus on first and foremost as we can solve many more problems in amazing ways with happy, healthy people who are always learning and growing.

How to Apply

To apply, simply fill out this form:

Job Type: Full-time

Pay: Php30, Php33,000.00 per month

Benefits:

• Flexible schedule
• Flextime
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Remote

Company Overview:

We are a dynamic, growing company looking to build a solid team of professionals who are dependable, driven, and committed to long-term growth. We're currently looking for a Personal/Executive Assistant to provide high-level support to our leadership team.

Job Location:

Open for applicants based in Davao or Manila

Employment Type: Full-Time | On-site

The Personal/Executive Assistant will work closely with company executives to provide administrative, logistical, and personal support. This role requires someone highly organized, detail-oriented, and capable of handling confidential information with discretion.

• Manage executive calendars, meetings, and appointments
• Handle travel arrangements, accommodations, and event coordination
• Prepare reports, minutes, and internal communications
• Monitor deadlines, emails, and follow-ups on behalf of the executive
• Assist in both professional and occasional personal matters to support productivity
• Coordinate with internal departments and external contacts as needed

• Bachelor's degree in Business Administration, Communication, Legal Management or any similar roles
• 2+ years of experience as an executive or personal assistant
• Strong written and verbal communication skills
• Based in Davao and Manila

• Time & Calendar Management – Ability to prioritize and organize schedules, ensuring deadlines and meetings are well-managed
• Confidentiality & Integrity – Handles sensitive information discreetly, with professionalism and trust
• Proactive Problem-Solving – Anticipates executive needs and takes initiative to resolve issues independently
• Smart decision-making & initiative – Able to assess situations quickly and make informed, independent decisions when needed

• Smart, dependable, and highly organized
• A self-starter who works well under pressure
• Comfortable in a fast-paced, ever-changing environment
• Strong sense of accountability and responsibility

Apply Now

If you're someone who takes ownership, values trust, and enjoys supporting leadership behind the scenes — this role is for you.