1,147 Court Secretary jobs in the Philippines

RESPONSIBILITIES:

1. Provide administrative support to the Legal Team, including document preparation, filing, and calendar management.

2. Assist in drafting, proofreading, and formatting legal documents such as contracts, memos, and correspondences.

3. Maintain and organize legal files, records, and databases, ensuring confidentiality and compliance with retention policies.

4. Coordinate with internal departments and external stakeholders regarding legal documentation and deadlines.

5. Support the preparation and submission of legal filings, permits, and regulatory reports as needed.

QUALIFICATIONS:

1. Bachelor's degree in Legal Management, Political Science, Business Administration, or a related field.

2. At least 1–2 years of experience in legal or administrative support, preferably in a corporate legal setting.

3. Familiarity with legal terminology, documentation, and office procedures.

4. Strong organizational and time management skills with high attention to detail.

5. Proficient in Microsoft Office applications; excellent written and verbal communication skills.

Job Types: Full-time, Permanent

Benefits:

• Employee discount
• Health insurance
• Life insurance

Application Question(s):

• Expected salary?

Work Location: In person

Job Highlights

Contract: Independent Contractor

Schedule: Mondays to Fridays, 9:00 am to 6:00 pm, with 1-hour unpaid break, 40 hours per week

Client time zone: Sydney, Australia

Job Description

Become an integral part of a thriving legal team by taking on the role of an Administrative Assistant. In this pivotal position, you will provide invaluable support to attorneys and legal staff, ensuring seamless operations and exceptional client service. Your attention to detail, organizational skills, and commitment to excellence will be instrumental in maintaining the highest standards of professionalism and efficiency.

Responsibilities

• Meticulously proofread, edit, and review legal documents, ensuring accuracy and adherence to industry standards
• Efficiently manage data entry and maintain accurate client intake forms, ensuring seamless client onboarding
• Facilitate effective communication by sending timely emails to clients and industry colleagues
• Streamline operations by ordering necessary searches or documents from government bodies
• Provide exceptional client service by handling phone calls and inquiries with professionalism and courtesy
• Demonstrate strong typing and formatting skills, transforming Word files into polished PDFs
• Leverage your expertise in social media and website content preparation to support the firm's online presence (if experienced)

Requirements

• With proven experience and familiarity with legal terminology and procedures, demonstrating a commitment to industry knowledge
• With experience in LEAP CRM or similar software.
• Exceptional written and verbal communication abilities, enabling clear and concise interactions
• Unwavering attention to detail and superior proofreading skills, ensuring accuracy in all tasks
• Proficient in utilizing the Microsoft Office Suite (Word, Excel, PowerPoint) to enhance productivity
• Experience in customer service or client-facing roles, showcasing a service-oriented mindset
• Ability to multitask and prioritize tasks effectively, thriving in a dynamic and fast-paced environment
• Having a computer with good specifications (able to handle multiple applications efficiently, large legal documents, and PDF conversions)

Benefits

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_27479_JOB

Job Summary: The Legal Administrative Assistant provides administrative support to attorneys and legal staff, ensuring the efficient operation of the Legal Compliance Department. This role involves managing legal documents, scheduling appointments, and facilitating communication within the department with other employees and the external counsels.

Duties and Responsibilities:

• Prepare and format legal documents, including pleadings, motions, and contracts.
• Maintain and organize case files and legal records.
• Schedule appointments, court dates, and meetings for attorneys.
• Communicate with clients, witnesses, and court personnel as necessary.
• Conduct legal research and gather relevant information for cases.
• Assist in the preparation of trial materials and exhibits.
• Manage billing and invoicing for legal services.
• Ensure compliance with legal procedures and deadlines.
• Perform other administrative tasks as assigned by attorneys.

Qualifications:

• Bachelor's degree or equivalent experience in a legal environment.
• Proven experience as a legal secretary or assistant or in a similar role.
• Familiarity with legal terminology and procedures.
• Proficient in Microsoft Office Suite and legal management software.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education and Experience

 Bachelor's degree in Legal Management, Business Administration, or a related field.

A minimum of one year of work experience in an administrative or legal support role. Skills

ocument Management: Knowledge of best practices for maintaining both physical and digital filing systems. Familiarity with the Data Privacy Act (DPA) and a strong understanding of handling confidential information.

rganizational Skills: Meticulous attention to detail and a methodical approach to managing multiple documents and deadlines.

ommunication: Excellent written and verbal communication skills for liaising with internal and external stakeholders.

echnical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced with document management systems.

rofessionalism: Proven ability to handle sensitive and confidential information with discretion.

DUTIES AND RESPONSIBILITIES

Document Management: Responsible for the accurate and timely handling of all corporate, legal, bank, M&A, and project documents, ensuring the safekeeping and maintenance of both physical and digital files in a systematic and organized filing manner.

Liaison and Communication Act as the primary point of contact and liaison between the company, the corporate secretary and external legal counsel. This includes coordination and managing information flow and assisting in the preparation and submission of legal filings and reports to government agencies.

Administrative Efficiency Responsible for the seamless routing of corporate and legal documents for signature and timely completion. This role also involves performing a range of administrative and logistical tasks, including preparing expense reports, coordinating notarizations, collating meeting materials, and setting up conference rooms. The assistant is also responsible for drafting and proofreading corporate documents, correspondence, and presentations, while handling all confidential information with the utmost discretion and professionalism.

ADMINISTRATIVE ASSISTANT in NCR

For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

We are seeking a motivated and detail-oriented individual to join our team as a Marketing &

Administrative Assistant. This dual-role position is ideal for someone who enjoys both

creative social media work and essential office support tasks. The right candidate will have

a strong sense of current social media trends, and know how to optimize posting times for

different platforms, and assist with content creation and channel management, while also

supporting day-to-day administrative duties.

Key Responsibilities:

Social Media & Marketing

• Create and schedule engaging social media posts across Facebook, TikTok,

Instagram, and other platforms.

• Stay current with industry and social media trends to keep content relevant and

engaging.

• Research and recommend the best times to post on each platform to maximize

reach and engagement.

• Assist with content planning and maintaining consistency in brand messaging.

• Support growth and maintenance of the company's YouTube channel, including

uploading content, optimizing descriptions, and monitoring performance.

Administrative Support

• Perform basic office duties, including data entry, text/call/email customers to

confirm appointments, follow up after job completion to request Google 5 Star

Reviews, confirm invoice received, and document organization.

• Assist with tracking marketing metrics and preparing simple reports.

• Support team members with general administrative needs as assigned.

Qualifications:

• Familiarity with social media platforms (Facebook, TikTok, Instagram, YouTube) and

their posting best practices.

• Strong awareness of current online trends, pop culture, and digital marketing

strategies.

• Basic computer skills with proficiency in Microsoft Office or Google Workspace.

• Knowledge of basic video editing or graphic design tools (e.g., Canva, CapCut,

Adobe Express).

• Excellent communication, organization, and time-management skills.

• Ability to balance creative and administrative tasks effectively.

• Experience using social media scheduling or analytics tools (e.g., Hootsuite, Buffer,

Meta Business Suite).

1. Manages and coordinates meetings and conferences of the Councils and Committees to ensure efficient scheduling of his activities.

2. Prepares request for payment for expenditures in line with the approved budget.

3. Takes telephone calls and directs to appropriate person. If unable to answer queries, records accurately messages and make appointments when required.

4. Prepares the minutes of the meeting of the Management Committee and other meetings as needed.

5. Arrange and confirm appointments (Councils and Committees)

6. On a daily basis, undertakes filing, mail and memoranda distribution and maintains stationary stocks and operation of the computer, printer(s), photocopier and facsimile machine.

QUALIFICATIONS:

· Graduate of a four (4) year college course, preferably with major emphasis on business administration or related field.

· Knowledge and experience of relevant software applications (Microsoft)

· Above average technical writing skill.

· Knowledge of administrative and clerical procedures

. With background in the hospital setting is an advantage.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person

Responsibilities:

Administrative Support

• Support managing the scheduling, correspondence, and documentation for the department.

• Maintain organized filing systems for records, contracts, and official documents.

• Coordinate meetings, prepare minutes, and follow up on action items.

• Assist in procurement, inventory tracking, and office logistics.

Legal & Compliance Support

• Handle confidential information with discretion and maintain professional conduct in all interactions.

• Assist with basic document review, filing, and tracking if legal-related documents are involved.

• Help coordinate compliance and documentation requirements in accordance with internal policies and external regulations.

• Perform other clerical and support tasks as assigned by supervisors or department leads.

Qualifications:

• Bachelor's degree in Legal Management, Business Administration, or a related field.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion.

Preferred Skills:

• Familiarity with contract management and basic legal terminology.

• Experience with document management systems or legal databases.

• Understanding of corporate governance and compliance frameworks.

• Must demonstrate strong attention to detail and possess relevant experience in risk management, including the ability to identify, assess, and mitigate potential risks while ensuring compliance with internal policies and regulatory standards.

Organize and schedule meetings and appointments

Maintain contact lists

Assist in the preparation, generating of regularly scheduled reports

Develop and maintain a filing system

Provide information by answering questions and requests

Handle multiple projects

Prepare and monitor invoices

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Organize travel arrangements for staffs

Write letters and emails on behalf of other field staffs

Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and handle sensitive information in a confidential manner

Take accurate minutes of meeting

Reply to email, telephone or face to face enquiries

Photocopy and print out documents on behalf of other colleagues

Assist Singapore & Dubai Office if necessary

Interested and willing to learn Japanese language

Job Type: Full-time

Pay: Php12, Php14,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person