1,122 Corporate Secretary jobs in the Philippines

Shape Success While Safeguarding Time That Matters

Here's a role designed for balance-where your career thrives without consuming your personal life. In this role, you'll sharpen your expertise in accounting and finance while enjoying fixed weekends off and a supportive environment that values your life beyond the office.

Job Description

As a Corporate Secretary, you will manage and maintain all corporate secretarial functions, ensuring timely, high-quality service to both staff and clients. You'll handle compliance, documentation, and relationship management while driving process improvements and safeguarding confidentiality.

Job Overview

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Onsite, Makati

Salary: PHP 45, PHP 60,000.00

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Makati (easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (eligibility and approval subject to bank assessment; available to account holders with minimum of 6 months company tenure)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Essential

• Year 12 Certificate or equivalent
• Sound administration/secretarial experience
• At least 5 years of secretarial experience with corporate knowledge
• Experience with CAS, ASIC, DocuSign, and XERO
• Ability to advise staff and clients on:
• Value of shares
• Need for new constitutions
• Difference between non-beneficially and beneficially held shares
• General corporate matters

Desirable

• Diploma in Administration
• 5+ years of secretarial experience in a professional environment

Skills/Knowledge/Attributes

• Strict confidentiality and discretion
• Proficiency in Microsoft Office Suite; ability to type 70-80 wpm with accuracy
• Strong prioritisation and time management skills
• Ability to perform under pressure while maintaining quality service
• Excellent interpersonal and organisational skills, including professional phone manner
• Keen attention to detail
• Strong listening and communication skills
• Proactive mindset and initiative
• Ability to work independently with minimal supervision
• Adherence to HR policies and procedures
• Professional appearance at all times
• Collaborative and supportive team player
• Respectful, patient, tolerant, reliable, and responsible toward clients, staff, and the public

Your Daily Tasks

Daily

• Check notifications to ensure no lodgements are rejected
• Check annual review deadline alerts
• Update alerts on paid annual reviews to clear

Annual Reviews

• Send passed annual reviews via DocuSign to directors and billing contacts
• Review failed annual reviews, correct issues or prepare forms for client signature and lodgement

Companies

• Prepare annual ASIC company statements
• Change company details, including company name, registered office/business address, officeholders, and shareholders
• Add or update beneficial owners and share certificate numbers
• Prepare deregistration forms and provide PPSR if charges show; notify accountant to forward to client
• Maintain HLB Corporate folder for annual reviews and signed forms via DocuSign; lodge and file returned forms in FYI
• Update email addresses for better client recognition
• Respond to staff and client emails regarding company changes and explain procedures

Trusts

• Add trusts to CAS
• Update unit trusts as required
• Upload deeds to CAS

Business Name Registrations

• Register business names
• Email renewal notices
• Update details (ownership or address changes)

State Revenue Office

• Stamp deeds and ensure compliance

Client Relationships

• Liaise with Partner clients, build trusted relationships, and assist with tasks
• Work with Partners/Managers to filter client queries
• Serve as client contact in Partner's absence
• Attend client meetings to meet, assist, and take minutes

General Administration

• Maintain corporate registers (company and trusts) until returned to clients
• Ensure email addresses are correct and synchronized between Xero and CAS
• Email invoices weekly
• Perform daily clean-ups
• Correct database errors in names

Leadership / Management / Development

• Complete work within set timelines
• Contribute and assist others in the division
• Demonstrate behaviours consistent with HLB Mann Judd's values

Client Relationship Management

• Develop respectful and trusted client relationships
• Identify and respond to client requirements with quality service

Fee Generation / Profitability

• Reuse or save resources where appropriate
• Support the office in meeting budget and profitability targets

Practice Management / Process Improvement

• Assist with ongoing improvement of Business Advisory processes and systems
• Maintain thorough knowledge of current systems and assist in process development
• Support coordination and planning of internal and external events

About the Client

Balancing Tradition and Innovation in Finance

Our client is part of the HLB Mann Judd Australasian Association, a network of award-winning chartered accounting and advisory firms with offices across Australia, New Zealand, and Fiji. With over 40 years of growth and membership in the global HLB International network since 1988, they have built a reputation for excellence. Serving governments, not-for-profits, businesses, and individuals, our client is consistently recognized through Client Choice Awards for being responsive, reliable, and innovative while delivering lasting, positive impact.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

This is an exceptional opportunity for a qualified lawyer to step into the pivotal role of Corporate Secretary within a leading insurance organisation based in BGC Taguig. As a trusted advisor and essential partner to the Board of Directors, you will play a central part in ensuring the company's compliance with all legal and regulatory obligations while fostering best practices in corporate governance.

Your expertise will be instrumental in maintaining accurate records, supporting board operations, and safeguarding vital corporate documents. This position offers the chance to work closely with senior leadership, influence strategic direction, and contribute to a culture of transparency and ethical conduct. The organisation values collaboration, professional growth, and provides a supportive environment where your legal acumen and organisational skills will be highly valued.

What You'll Do
As Corporate Secretary, you will be at the heart of the organisation's governance structure. Your day-to-day activities will involve meticulous planning of board meetings—ensuring every detail from agenda preparation to minute-taking is handled with precision. You will be responsible for maintaining an organised archive of all corporate records while acting as a reliable source of advice on compliance matters. Your ability to communicate effectively with directors, management teams, regulators, and external partners will be crucial in building trust across all levels. In addition to supporting routine operations, you will also play an active role in upholding ethical standards through oversight of whistleblowing frameworks and information security protocols. By contributing your legal knowledge to strategic initiatives such as reviewing codes of conduct or participating in policy development, you will help shape the future direction of the business while ensuring it remains compliant with evolving regulations.

• Act as the principal governance liaison between the Board of Directors, management, shareholders, regulators, and external advisors, ensuring transparent communication and alignment with statutory and fiduciary obligations.
• Administer and safeguard corporate records, including registration certificates, licences, permits, resolutions, and the company seal, while maintaining robust document retention systems that comply with statutory requirements and regulatory audits.
• Facilitate the convening of board, shareholder, and committee meetings by preparing legally compliant agendas, advising on governance procedures, and ensuring proceedings adhere to corporate law and regulatory frameworks.
• Maintain legally accurate records of board and shareholder meetings by drafting precise minutes that capture deliberations, resolutions, and directors' declarations, and ensure timely distribution to relevant parties.
• Monitor compliance with domestic and international regulatory frameworks, including timely submissions to the Securities and Exchange Commission (SEC), adherence to corporate governance codes, and compliance with statutes such as the Foreign Corrupt Practices Act (FCPA).
• Provide legal and governance support to the Board of Directors by advising on directors' duties and liabilities, ensuring adherence to fiduciary responsibilities, and reinforcing governance best practices.
• Strengthen the company's compliance framework by implementing whistleblowing mechanisms that meet regulatory expectations, uphold confidentiality, and mitigate legal and reputational risks.

What You Bring
In this Corporate Secretary position, you will bring not only your technical legal qualifications but also your practical experience navigating complex regulatory landscapes within large organisations. Your background should include hands-on involvement in supporting boards or committees, drafting minutes that accurately capture deliberations, and managing sensitive documentation securely. You will have developed strong interpersonal skills that enable you to build rapport across diverse stakeholder groups while remaining approachable when offering guidance on governance issues. Your ability to interpret new legislation quickly ensures ongoing compliance even as rules evolve. A keen eye for detail combined with excellent time management allows you to deliver high-quality work consistently despite competing demands. Experience handling confidential matters discreetly, such as whistleblowing cases, will set you apart as someone who can be trusted with sensitive information. Above all else, your passion for upholding ethical standards aligns perfectly with this organisation's values-driven approach.

• Admission to practice law in the Philippines, or equivalent jurisdiction, with a strong preference for candidates holding experience in the insurance or financial services industries.
• Comprehensive knowledge of Philippine corporate law, SEC regulations, consumer protection statutes, data privacy requirements, and anti-corruption legislation such as the Foreign Corrupt Practices Act (FCPA).
• Demonstrated experience serving as a Corporate Secretary or in a governance-focused legal capacity within a regulated industry, with a proven track record of supporting boards and management on governance matters.
• Familiarity with information security standards and data protection frameworks applicable to client and corporate data within financial services operations.
• Experience in implementing, monitoring, or overseeing whistleblowing frameworks or equivalent confidential reporting mechanisms that align with regulatory expectations.
• Proven ability to draft and review accurate governance documentation, including board and committee minutes, formal correspondence, policies, and regulatory submissions.
• Strong interpersonal and stakeholder management skills, with the capacity to build collaborative relationships with board members, senior executives, regulators, auditors, and external advisors.
• Strong organisational and time management skills, with the ability to prioritise competing demands and maintain accuracy under tight deadlines.
• Track record of advising on or contributing to the development of codes of conduct, compliance programmes, or internal governance policies.
• Willingness to pursue continuous professional development through participation in governance, legal, or regulatory training programmes.

What Sets This Company Apart
This organisation stands out for its unwavering dedication to integrity, transparency, and excellence in everything it does. With a reputation built on trustworthiness within the insurance sector, both locally and internationally, it offers employees not just jobs but meaningful careers where they can make lasting contributions. The workplace culture is inclusive: everyone's voice is heard regardless of background or tenure; teamwork is encouraged at every level; personal growth is supported through regular training sessions tailored towards individual aspirations; flexible working arrangements are available so you can balance professional commitments alongside personal needs; leadership is approachable yet knowledgeable—always ready to share insights gained from years spent navigating complex markets; above all there's genuine pride taken in delivering value not just for clients but also communities served by their products & services. If you're looking for more than just another job, for somewhere your efforts truly matter, this could be exactly what you've been searching for.

What's Next
If you are ready to take on this rewarding challenge where your legal expertise can make a real difference at the board level, apply now

Apply today by clicking on the link provided below; we look forward to connecting with talented professionals eager to join our client's journey towards continued success.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.

Job Description
About Us:
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

Job Summary
We are seeking a highly organized and detail-oriented
Corporate Secretary
to join our team. The successful candidate will play a pivotal role in ensuring the company and its clients comply with statutory and regulatory requirements. You will be responsible for maintaining corporate records, preparing resolutions, and liaising with government agencies and stakeholders.

Key Responsibilities

• Provide a full spectrum of corporate secretarial services to a portfolio of clients in various industries
• Ensure timely and accurate filing of statutory documents with ACRA and other relevant authorities
• Maintain and update statutory registers and records
• Draft and prepare board resolutions, minutes of meetings, and other corporate documents
• Assist in the incorporation of new companies, striking-off processes, and other changes (e.g., share issuance, transfers, director appointments)
• Monitor and ensure compliance with statutory deadlines
• Liaise with clients, auditors, legal advisors, and regulatory bodies
• Provide advisory support to clients on corporate governance and company law matters
• Maintain proper documentation and filing systems for all secretarial records
• Stay updated on changes in regulations and ensure clients are informed and compliant
• Conducting due diligence on (i) potential clients, new directors, and shareholders; and (ii) existing clients on a periodic basis.

Requirements

• Degree or Diploma in Business Administration, Law, or related field
• ICSA qualification or currently pursuing SAICSA certification is an advantage
• Minimum 1- 3 years of relevant experience in corporate secretarial work, preferably in a professional services or CPA firm
• Sound knowledge of the Singapore Companies Act and ACRA regulations
• Proficient in Microsoft Office (Word, Excel, Powerpoint)
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Able to manage multiple priorities and meet deadlines under pressure
• High level of integrity, confidentiality, and professionalism

Work Schedule:
Weekdays, 8:30 AM-5:30 PM

Work Setup:
Home-based

Walk in to our Eastwood Office to fast-track your application. Our Recruitment Team will be happy to interview you every Wednesday from 10 AM to 3 PM

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

• Maintaining corporate records
• Creating meeting minutes throughout board and committee.
• Collaborating with executive teams
• File necessary documents with regulatory bodies
• Manage contracts and agreements and ensure they are properly documented and filed

• Organize and maintain the corporate filing system

• Candidate MUST be an Honor Student/Deans Lister in college or in HS

• With or without experience, fresh grads are welcome to apply

Job Title: Senior Corporate Secretary (AU)

Work Setup & Schedule:

• Hybrid (7AM to 4PM)

What you'll be doing:

• Preparation of Statutory documents (including annual reviews, change of officeholders, registered offices, share transactions, de-registrations, name changes, financial reporting relief)
• Preparation of Minutes of Meeting and Dividend Statements
• Maintenance of companies on BGL Corporate Affairs System (CAS360) and lodgement records
• Preparation of documents to incorporate companies and establish trusts
• Registration, renewal, transfer and cancellations of business names
• Generating client invoices and assist in managing monthly billing
• Communicate with the relevant Authorities in relation to the lodgement of documents and liaising with clients throughout the process.
• Preparation of draft correspondence for review and signature
• Review and processing payments of invoices within lodgement timeframes
• Ensure all general administrative tasks associated with the role are carried out in a timely and efficient manner
• Assist in training/mentor junior members of the team
• In addition to these duties, you may be required to perform reasonable other duties from time to time.

What will make you a great fit:

• Graduate of any business administration course
• Strong experience in a Corporate Secretarial or Corporate Secretary role
• Experience within Professional Services industry or similar
• Minimum 3 years' experience working with ASIC requirements
• Advanced working knowledge of Microsoft office applications
• Advanced working knowledge of BGL CAS 360
• Governance Institute of Australia qualification and/or Tertiary qualification in Business, Commerce or Law or equivalent experience
• Experience supervising and training team members

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You'll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances
• Health and wellness benefits
• Vacation and sick leave credits
• Yearly company and employee performance bonuses
• Free meal during office days
• Parent-friendly office
• Training and certifications
• CPD Training Assistance and PRC license renewal reimbursement
• Year-round employee engagement activities

Job Title: Associate Corporate Secretary (AU)

Work Setup & Schedule:

• Hybrid (7AM to 4PM)

What you'll be doing:

• Preparation of Statutory documents (including annual reviews, change of company details) and ASIC lodgements
• Maintenance of companies on BGL Corporate Affairs System (CAS360) and lodgement records
• Assist with the preparation of documents to incorporate companies and establish trusts
• Generating client invoices
• Communicate with the relevant Authorities in relation to the lodgement of documents and liaising with clients throughout the process.
• Preparation of draft correspondence for review and signature
• General administrative tasks associated with the role (including filing, dealing with incoming and outgoing mail, sending payment reminders, forwarding ASIC invoices for payment)
• In addition to these duties, you may be required to perform reasonable other duties from time to time.

What will make you a great fit:

• Graduate of any business administration course
• With 1-2 years of work experience in Corporate Secretarial or Administration role
• Experience within Professional Services industry will be highly regarded
• Preferably with experience working with ASIC requirements, ASIC portal and BGL CAS or similar software program
• Advanced working knowledge of Microsoft office applications
• Excellent attention to detail and organisational skills
• Demonstrated ability to meet deadlines
• Effective written and oral communication skills

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You'll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances
• Health and wellness benefits
• Vacation and sick leave credits
• Yearly company and employee performance bonuses
• Free meal during office days
• Parent-friendly office
• Training and certifications
• CPD Training Assistance and PRC license renewal reimbursement
• Year-round employee engagement activities

Company Description

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

Job Summary:

A senior preparer position responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

Core Responsibilities:

• Lead the preparation of complex corporate documentation and filings
• Ensure accuracy and timeliness of deliverables
• Apply corporate secretarial requirements with minimal supervision
• Contribute to process improvement initiatives
• Build advanced knowledge of client-specific requirements and industry practices

Tasks:

• Execute complex corporate secretarial operations independently
• Prepare sophisticated board papers and resolutions
• Handle complex regulatory filings and compliance matters
• Document detailed procedures for complex processes
• Identify and report potential compliance risks to manager
• Conduct thorough self-reviews to maintain quality standards
• Support complex client file maintenance
• Participate in knowledge sharing initiatives
• Handle complex stakeholder communications

THIS ROLE

As a Client Accountant, you're a detail-oriented team player with great organisational skills. Your responsibilities include day-to-day management of private equity or real estate clients, reviewing financial statements, ensuring accurate communication of cash movements, and overseeing the preparation and completion of client deliverables.

WHAT YOU WILL DO

• You'll work closely with your line manager to ensure financial statements meet the funds' reporting requirements, e.g., UK GAAP or IFRS
• You'll review investor drawdown calculations to ensure accuracy of figures as funds seek access to their commitments from investors
• You'll review investor distribution calculations to ensure the flow of funds from the sale of an investment are accurately recorded so that proceeds are appropriately allocated and paid to investors
• You'll ensure the accurate communication of all cash movements between the fund and its investors through the issuance of relevant notices to investors
• You'll oversee the preparation and completion process of client deliverables including agreeing timetables with clients, and thereafter and monitoring progress against these to ensure deliverables are on track.

WHAT WE OFFER

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
• Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

ABOUT YOU

• You are ACCA/ACA/CIMA part or fully qualified or qualified by experience
• You have previously worked in financial services or accounting practices working on multiple client relationships
• You have experience reviewing working paper files and financial statements, including disclosures or alternatively can demonstrate strong accounting background through previous experience and CPD
• You manage client relationships and experience with resolving issues directly with clients
• You have experience in supporting and mentoring junior team members.

Qualifications

Educational Background

• Bachelor's degree in Business Administration, Corporate Governance, Law, or a related field.
• Advanced certifications such as Chartered Secretary, LL.B., or equivalent corporate governance qualifications are preferred.

Professional Experience

• Minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently.
• Extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management.
• Experience managing complex client deliverables and stakeholder communications.

Skills and Key Behaviors

• Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles.
• Proficiency in preparing complex board papers, resolutions, and regulatory filings.
• Strong risk management skills, with the ability to identify and address compliance issues.
• Familiarity with corporate secretarial systems (e.g., CAS) and industry-specific best practices.
• Exceptional written and verbal communication skills, with the ability to manage stakeholder relationships effectively.
• Superior organizational, prioritization, and time management skills.
• Leadership capabilities to support knowledge-sharing initiatives and team development.
• Results-driven and detail-oriented, with a strong focus on delivering high-quality outputs.
• Highly self-motivated and able to work independently with minimal supervision.
• Adaptable and resourceful in addressing complex challenges and evolving client needs.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.

Company Description
We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description
IN THIS ROLE:
As a Senior Officer, Fund Administration you will be responsible for validating corporate secretarial deliverables and ensuring quality standards. In this role, you will perform detailed reviews of corporate documentation and supports complex processes while serving as a technical resource. You will focus on quality assurance and maintaining compliance standards across deliverables.

What You Will Do

• You will review corporate secretarial documentation and client deliverables and apply regulatory requirements and compliance standards
• You will maintain strong knowledge of client-specific requirements and contribute to process improvement initiatives
• You will provide technical input on corporate secretarial matters and ensure compliance with established procedures
• You will validate complex corporate filings and records and review statutory books and records
• You will document review findings and recommendations and provide technical input on corporate secretarial matters
• You will review operational procedures and contribute to best practices development
• You will support complex transaction analysis and validate compliance with regulatory requirements

What We Offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
• Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day.

Qualifications
ABOUT YOU:

• You have a Bachelor's degree in Business Administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor or equivalent paralegal or a related field
• You have a minimum 5 years of relevant experience in corporate secretarial roles
• You have extensive knowledge of relevant corporate and company laws and regulations in the applicable jurisdiction
• You have familiarity with corporate secretarial practices related to funds and special-purpose vehicles
• You have proficiency in using CAS systems or similar corporate secretarial software is a plus

Skills And Key Behaviours
In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• You have expertise in the review and validation of corporate filings, records, and statutory documentation
• You have knowledge of regulatory compliance and quality assurance standards and in the analysis of complex transactions and ensuring accurate reporting
• You are confident in documenting review findings and contributing to process improvement initiatives
• You have the ability to provide technical guidance on corporate secretarial matters
• You have a strong communication skills, both written and verbal as well as organizational, prioritization, and analytical skills to manage responsibilities effectively
• You have a capability to mentor and provide constructive feedback to team members
• You have proactiveness and a "can-do" attitude in managing tight deadlines and pressure

Additional Information
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.

Company Description

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

IN THIS ROLE:

In this senior preparer role you will be responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

WHAT YOU WILL DO:

• You will lead the preparation of complex corporate documentation and filings and ensure accuracy and timeliness of deliverables
• You will apply corporate secretarial requirements with minimal supervision and contribute to process improvement initiatives
• You will build advanced knowledge of client-specific requirements and industry practices and execute complex corporate secretarial operations independently
• You will prepare sophisticated board papers and resolutions and handle complex regulatory filings and compliance matters
• You will document detailed procedures for complex processes an identify and report potential compliance risks to manager
• You will conduct thorough self-reviews to maintain quality standards and support complex client file maintenance
• You will participate in knowledge sharing initiatives and handle complex stakeholder communications

WHAT WE OFFER

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing:
• HMO on Day 1: Covers the Primary member up to two (2) dependents at 100% of the monthly premium. Any additional dependent will be covered by the employee
• Group Life & Accident Insurance Coverage
• Mental Health Access thru partnership with MindNation
• Annual leave: All our employees are entitled to 26 days paid leave, plus all PH public holidays.
• Flexible working: We recognize the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we offer Hybrid (70% WFH – 30% Onsite) **First 60 days candidate will need to render 100% Onsite for Onboarding
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

ABOUT YOU:

• You have a have a bachelor's degree in business administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor or equivalent paralegal or a related field
• You have a minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently
• You have extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management
• You have an experience managing complex client deliverables and stakeholder communications

Skills and Key Behaviours:

• In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
• Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles
• Proficiency in the preparing of complex board papers, resolutions, and regulatory filings
• Expertise in risk management, including the identification and resolution of compliance issues
• Familiarity with corporate secretarial systems (e.g., CAS) and adherence to industry-specific best practices
• Exceptional communication skills, both written and verbal, with effectiveness in managing stakeholder relationships
• Superior organizational, prioritization, and time management abilities
• Leadership capabilities to support knowledge-sharing initiatives and team development
• Results-driven mindset with attention to detail and a strong focus on delivering high-quality outputs
• Self-motivation and independence, with the ability to work effectively with minimal supervision
• Adaptability and resourcefulness in addressing complex challenges and meeting evolving client needs

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.