3,025 Contract Management jobs in the Philippines

Vendor Management & Trade Coordinator

Company Overview
:

At
Smart Build
, we're not just renovating spaces, we're
redefining the standard
for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the
region's largest and most respected renovation service providers
.

In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We've completed over
200+ units
spanning apartment complexes, condominium associations, retail buildings, and office spaces each with a sharp focus on
quality, efficiency, and client satisfaction
.

But what really sets us apart isn't just what we do, it's
how we do it
:

• Growth-minded team
  that values ownership, continuous improvement, and results
• Lean operations
  that let us move fast without bureaucracy
• Customer-first mindset
  that drives repeat business and long-term partnerships
• National reach
  with strong roots in Greater Boston, allowing us to scale without losing our personal touch

We're in an exciting phase of growth, and we're building a team that's ready to scale with us. If you're someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we'd love to talk.

Role Overview

The
Vendor Management & Trade Coordinator
will provide support with project coordination while managing subcontractor onboarding. This role is detail-oriented and ensures subcontractors are not only recruited but also priced correctly, compliant, and aligned with project goals.

Key Responsibilities

• Proactively identify and contact subcontractors through calls, emails, and job boards.
• Manage a high call volume of 50–60 calls per day to recruit and engage subcontractors
• Conduct introductory calls to explain Smart Build's onboarding process and requirements.
• Act as the first point of contact for new vendors, ensuring they understand project expectations.
• Support estimating by preparing bid requests, soliciting subcontractor quotes, and performing scope comparisons.
• Maintain trade coverage lists and update cost databases.
• Assist with subcontractor onboarding (documentation, compliance tracking).
• Coordinate subcontractor assignments for projects, ensuring coverage for all trades.
• Support Project Managers with schedules, kickoff calls, and vendor performance tracking.

Ideal Candidate

• Experience in the U.S. construction industry, specifically in estimating, coordination, or project support.
• Strong knowledge of compliance requirements and documentation processes (Workers' Compensation, I-9s, Insurance).
• Detail-oriented with the ability to compare scopes and identify gaps.
• Familiarity with construction management software
• Comfortable communicating with subcontractors, vendors, and internal project teams.
• Comfortable working in a fast-paced environment with high call volume.

This role is for a doer and a builder. If you can recruit rockstars, deliver reliable estimates, and coordinate like a pro, you'll thrive at Smart Build.

Job Description:

1.Vendor Relationship Management:

• Lead a team of vendor managers in the selection, onboarding, and ongoing management of 3PL partners.
• Develop and maintain strong, collaborative relationships with key 3PL providers.

• Ensure that 3PL partners consistently meet or exceed established SLAs and KPIs.

• Performance Monitoring and Improvement:

• Implement and monitor performance metrics to evaluate the effectiveness of 3PL providers.

• Analyze performance data and identify areas for improvement; collaborate with vendors to implement corrective actions.

• Conduct regular performance reviews and audits to maintain high service quality.

• Cost Management:

• Work closely with the finance department to manage and optimize logistics budgets.

• Identify cost-saving opportunities through negotiation, process optimization, and vendor consolidation.

• Implement cost-control measures to maximize efficiency while maintaining service levels.

• Contract and Agreement Management:

• Collaborate with legal and procurement teams to negotiate and draft contracts and agreements with 3PL partners.

• Ensure that all contracts are compliant with regulatory requirements and company policies.

• Monitor contract compliance and resolve any contractual disputes as needed.

• Strategic Planning:

• Participate in the development of supply chain and logistics strategies.

• Provide input on long-term logistics network optimization, capacity planning, and risk management.

• Team Leadership and Development:

• Lead, mentor, and develop a team of vendor managers, fostering their growth and skill development.

• Ensure that team members are aligned with company goals and objectives.

• Communication and Collaboration:

• Collaborate cross-functionally with other departments, including procurement, operations, and transportation, to align logistics activities with broader business objectives.

• Communicate effectively with internal stakeholders and external partners to drive alignment and ensure smooth logistics operations.

Qualifications:

• With at least 3 years of working experience in logistics, transportation, warehouse, or freight forwarding.
• Bachelor's degree in business, operations management, logistics, or a related field (or equivalent work experience).
• Excellent written and verbal communication skills with ability to deal cross-functional.
• Energetic, action-oriented, positive approach to problem solving with analytical skill, has passion in the eCommerce industry.
• Excellent negotiation, communication, and interpersonal skills.
• Leadership experience with the ability to motivate and develop a team.
• Analytical mindset with the ability to make data-driven decisions.
• Strong problem-solving skills and attention to detail.
• Amenable to be assigned in Meycauayan, Bulacan

WHAT WE OFFER:

Premium HMO with 350,000 MBL and 3 dependents with 250,000 MBL each

50% discount on Shinagawa's Lasik and Aesthetics

20% discount with Shinagawa Pharmacy

FREE Meal

FREE Shuttle Service

Friday Bonding

Rewards and incentives

Training and Engagement activities

Career advancement opportunities

Paid referral program

ABOUT US:

InfiniVAN, Inc. is a Japan-affiliated digital solutions and telecommunications company in the Philippines that offers and delivers:

• World-class Connection
• Guaranteed and Real Fiber Speed
• Reliable Access and Services

We provide a business Internet user experience that is at par with global standards, delivered via end-to-end Fiber Optic Network Infrastructure that is fully redundant and backed up by experienced and reliable management and technical support teams.

Head Office: Makati

Designated Area: BGC, Taguig City

Duties & Responsibilities

Vendor Management:

• Identify, evaluate, and qualify new vendors based on company standards.
• Develop and maintain strong, long-term relationships with key vendors.
• Monitor vendor performance using KPIs such as delivery reliability, quality, and cost competitiveness.
• Resolve vendor-related issues and disputes in a timely and professional manner.
• Conduct regular vendor reviews and audits to ensure compliance with contractual terms.

Procurement:

• Source and negotiate pricing, terms, and contracts for products and services.
• Create and manage purchase orders, ensuring timely procurement of goods/services.
• Collaborate with internal departments to forecast procurement needs and budget requirements.
• Ensure all procurement activities comply with company policies and regulatory requirements.
• Identify cost-saving opportunities through market analysis, process improvements, and supplier negotiations.

Reporting & Documentation:

• Maintain accurate records of procurement activities and vendor contracts.
• Prepare reports on procurement metrics and vendor performance for management review.
• Support audit requirements by ensuring transparency and documentation in all procurement activities.

Job Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• At least 3 years of experience in procurement, vendor management, or supply chain.
• Strong negotiation and analytical skills.
• Proficient in Microsoft Office and procurement software/tools (e.g., SAP, Oracle, Coupa).
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple priorities.

Looking for a role where you can grow and make a difference? Become our next Vendor Management Associate and help us build strong, reliable partnerships.

Role Summary:

As a Vendor Management Associate, your role revolves around managing relationships with external vendors to ensure seamless business operations and service delivery. Responsibilities include vendor selection, contract negotiation, performance monitoring, and risk management. Your focus is on building positive vendor relationships, ensuring compliance, and optimizing vendor management processes to support Avvanz's objectives in the Background Screening industry.

Qualifications:

- Possess a minimum of 2-3 years of experience in vendor management, procurement, or a related field.

- Have a strong understanding of contract administration principles and best practices.

- Be detail-oriented and organized, with excellent analytical and problem-solving skills.

- Possess excellent communication and interpersonal skills, with the ability to build strong relationships with vendors and internal stakeholders.

- Be proficient in Microsoft Office Suite and comfortable learning new vendor management software.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Paid training
• Staff meals provided
• Work from home

Work Location: In person

Job Summary

As a Vendor Management Analyst you will be responsible for documenting and organizing information related to existing suppliers and related contracts, calendarizing contract renewals and reminders, preparing savings calculations, participating in vendor negotiations, documenting processes and procedures, and interacting with Enablees across the company for their third-party supplier needs. You will collaborate closely with cross-functional teams, including Risk and Compliance and the larger Finance Team and IT, to ensure effective management of vendors and Enable's supply chain.

Duties and Responsibilities

·    Build, own, and maintain the calendar of contract renewals with a 36-month rolling horizon.

·    Own and maintain the project and savings tracker for all work processed by the Vendor Management team.

·    Schedule and participate in discussions with responsible Enablees across the company for their upcoming contract renewals (booking meetings, preparing documentation/data, soliciting feedback).

·    Document and recommend improvement to processes that govern vendor engagements, purchasing, and the lifecycle of vendors at Enable.

·    Assist business leaders in modelling costs and options in their business cases.

·    Assist Senior Vendor Manager with software negotiations and vendor communications.

·    Collaborate with peers in Risk and Compliance to perform annual risk rating and due diligence checks for existing and new suppliers to Enable.

·    Close collaboration with the SaaS management team in IT, using Enable's SaaS management platform (currently Zluri) to identify opportunities to optimize subscriptions/licenses and plan renewals.

Knowledge, Skills, and Abilities (KSAs)

·    A degree in finance, accounting, engineering, mathematics, economics, or a related quantitative field or equivalent work experience

·    Bachelor's degree or College Diploma in Business or equivalent with evidence of high achievement.

·    Fluency with numbers, spreadsheets (MS-Excel), and modelling with numbers.

· years of experience in purchasing, procurement, or vendor management.

·    Familiarity with the basics of commercial contracts.

·    Skilled in applying structure and organization to unstructured data and priorities.

·    Strong communication and interpersonal skills with ability to collaborate effectively with cross-functional teams.

·    "Completer-Finisher" personality (sees things through to completion, likes to apply finishing touches, dis-satisfied until the job is done).

·    Detail-oriented, organized, and capable of managing multiple tasks simultaneously.

·    Ability to effectively engage and communicate with senior leaders and C-Suite executives

·    Ability to articulate a persuasive argument backed by numerical modelling

·    Beneficial, but not mandatory skills:

o   Working knowledge of SaaS subscription and software cost drivers and negotiation tactics.

o   Business process mapping experience.

Working knowledge of change management and process improvement methodologies (ADKAR, LEAN 6σ, Kubler-Ross).

The Vendor Management Specialist is responsible for developing, maintaining, and strengthening relationships with suppliers to ensure the company receives the best value in terms of quality, pricing, delivery, and service. This role oversees vendor performance, compliance with contracts, and supports the procurement team in achieving operational efficiency and cost-effectiveness.

• Serve as the primary point of contact between the company and its vendors.
• Assist in sourcing, evaluating, and onboarding new suppliers in alignment with procurement requirements.
• Monitor vendor performance using established KPIs (quality, cost, delivery, service levels).
• Negotiate pricing, contracts, and terms with suppliers to achieve favorable agreements.
• Ensure vendor compliance with company policies, legal requirements, and ethical standards.
• Coordinate with internal stakeholders (finance, operations, logistics, etc.) to align vendor deliverables with business needs.
• Resolve vendor-related issues such as delivery delays, quality concerns, or disputes.
• Maintain accurate vendor records, contracts, and performance reports.
• Support procurement strategies to reduce costs, improve quality, and strengthen supplier partnerships.
• Continuously identify opportunities for vendor base optimization and risk mitigation.

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Experience in procurement, vendor management, or supply chain is an advantage.
• Strong negotiation, communication, and interpersonal skills.
• Knowledge of procurement processes, contract management, and supply chain principles.
• Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of ERP systems is an advantage.
• Analytical, detail-oriented, and able to work under pressure with multiple vendors.

Responsibilities:

• Collects and consolidates vendor performance data from various sources.
• Coordinates with different units to obtain necessary information such as vendor ratings, incident logs, and service level data.
• Maintains and organizes vendor documentation, monitoring logs, and files.
• Coordinates logistics for vendor performance review meetings including scheduling, document preparation, note-taking, and tracking of action items.
• Handles vendor surveys, tracks response rates, and compiles data for reporting.
• Drafts initial vendor performance scorecards and encodes findings/issues in trackers.
• Supports internal and external audits by preparing required documents.
• Provides recommendations on matters relevant to business operations and vendor performance.
• Actively participates in staff meetings, training programs, and professional development activities.

Qualifications:

• Graduate of any business-related course.
• At least 1–2 years of relevant work experience.
• Knowledge and background in vendor support, procurement, and data management.
• Willing to work onsite

Job Summary

The Vendor Management assistant plays a crucial support role in the day-to-day execution of vendor management tasks. They are responsible for administrative functions such as vendor onboarding, performance tracking, invoice verification, and supporting contract management. They assist senior vendor officers in maintaining strong relationships with vendors, ensuring compliance with agreements, and supporting internal teams with the necessary vendor-related data and reports. Going vendor relationship management to achieve operational excellence and cost- efficiency.

DUTIES and RESPONSIBILITIES

• Coordinate with our Project team regarding vendors/subcontractors' requirement for the project.

• Identify potential vendors/subcontractor based on organizational needs.

• Serve as a point of contact for routine communication between vendors and Project Team.

• Assist with addressing and resolving minor issues related to vendor performance, quality, or delivery.

• Assist in identifying potential issues with vendor performance (e.g., delays, quality

problems) and escalate these issues to senior Vendor Management staff as necessary.

• Help schedule meetings, calls, or reviews between vendors and internal teams to ensure timely discussions and progress on issues.

• Support and Assist Vendor Management Officer.

• Attend Project team and Vendors/subcontractor meeting.

• Monitoring of vendors/subcontractor purchase order, preparing, and updating of tracker.

• Fresh graduates are welcome to apply.

Duties and Responsibilities

• Build, own, and maintain the calendar of contract renewals with a 36-month rolling horizon.
• Own and maintain the project and savings tracker for all work processed by the Vendor Management team.
• Schedule and participate in discussions with responsible members across the company for their upcoming contract renewals (booking meetings, preparing documentation/data, soliciting feedback).
• Document and recommend improvement to processes that govern vendor engagements, purchasing, and the lifecycle of vendors at the company
• Assist business leaders in modelling costs and options in their business cases.
• Assist Senior Vendor Manager with software negotiations and vendor communications.
• Collaborate with peers in Risk and Compliance to perform annual risk rating and due diligence checks for existing and new suppliers to the company
• Close collaboration with the SaaS management team in IT, using the company's SaaS management platform (currently Zluri) to identify opportunities to optimize subscriptions/licenses and plan renewals.

Knowledge, Skills, and Abilities (KSAs)

• A degree in finance, accounting, engineering, mathematics, economics, or a related quantitative field or equivalent work experience
• Bachelor's degree or College Diploma in Business or equivalent with evidence of high achievement.
• Fluency with numbers, spreadsheets (MS-Excel), and modelling with numbers.
• 2-3 years of experience in purchasing, procurement, or vendor management.
• Familiarity with the basics of commercial contracts.
• Skilled in applying structure and organization to unstructured data and priorities.
• Strong communication and interpersonal skills with ability to collaborate effectively with cross-functional teams.
• "Completer-Finisher" personality (sees things through to completion, likes to apply finishing touches, dis-satisfied until the job is done).
• Detail-oriented, organized, and capable of managing multiple tasks simultaneously.
• Ability to effectively engage and communicate with senior leaders and C-Suite executives
• Ability to articulate a persuasive argument backed by numerical modelling
• Beneficial, but not mandatory skills:
• Working knowledge of SaaS subscription and software cost drivers and negotiation tactics.
• Business process mapping experience.
• Working knowledge of change management and process improvement methodologies (ADKAR, LEAN 6σ, Kubler-Ross).
• Must be willing to work night shift schedule (US hours) and during PH holidays.
• Must be amenable to work at Alabang, Muntinlupa when work in the office resumes.