1,204 Billing And Collection Assistant For Pssi jobs in the Philippines

• Position: Finance Assistant
• Reports to: Finance Manager
• Duration of Contract: 4 Months (until January 2026)
• Location: Makati City

Job Summary

The Finance Assistant reports directly to the Finance Manager. S/he is mainly responsible for handling cash and helping organize a systematic filing system of finance documents and other related documents of FH Philippines. Requires performing transparency, acceptable, and just cash management across FH Philippines projects and in the Country Office.

S/he will work closely with the Finance Officers to ensure timely payment processing to suppliers and staff. Must ensure effective management of the petty cash system. Acts as the official representative in managing bank errands such as fund transfers and exchanges of money, deposits, and withdrawals; oversees Petty Cash Fund and custodian of checks and official receipts.

S/he will also serve as a liaison staff.

Principal Responsibilities

Files and Records Management

• Creates and maintains a systematic voucher system of electronic files using google drive and hard copies.
• Ensures proper and organized filing of all finance files, vouchers, and other legal documents.
• Stamps all disbursements and journal vouchers "PAID" after payment and before filing.
• Retrieves requested finance documents for project reports and audits.
• Coordinates with the signatories as needed.

Review Request for Payment

• Receives requests for payment, assists the Senior Finance Officer in conducting the initial review, and ensures completeness of supporting documents and use of correct LD codes.
• Coordinates with the requester if spotted some issues in the submitted financial documents that need to be corrected.
• Ensures efficient management of online payments to suppliers and FH staff as required in compliance with the finance policies and FH policies, guidelines, and procedures.
• Prepares checks and processes online payments only after the approval of the endorsement request for payment by the authorized approving officers.
• Informs the signatories for online approval.
• Provides payment advice immediately to the requester after depositing the check or seeking approval for the online payment.
• Attach payment references from the bank to all disbursement vouchers.
• Processes Program Advance, Staff Salary Advances, and Program Advance Liquidation. Maintains cash advance monitoring log and ensures all concerned FH staff submits their liquidation on time. Send reminders if necessary.
• Processes cash receipt vouchers for the wire transfer received and cash returned by FH staff on the excess of program advances over expenses.
• Update the internal budget monitoring tool for the Country Office.
• Reconcile all vendors' accounts.

Financial Management

• Acts as the official representative in all assigned bank transactions and must prepare bank transfers, issuing checks and online payments with the highest level of accuracy.
• Monitors bank fund balances and informs the Finance Manager of possible additional fund requests if necessary.
• Prepare documents for conversion of wire transferred from Dollar to Peso.
• Issues Official Receipts (OR) upon receipt of cash or checks.
• Custodian of petty cash or revolving fund, official receipts, and checks. Including check requisition.
• Responsible for any cash shortage, if any, because of mishandling and inefficient monitoring of PCF & all fund balances.
• Monitors fund balances at the end of each day and provide an update of the processed vouchers in the monitoring log sheet.
• Coordinates with HR units on their cash needs for the monthly government remittances to ensure the availability of cash.

Other duties as assigned

Job Level Specifications

• A commitment to serving the poor and in full agreement with FH's Values, Culture and Mindsets and Behavior as expressed in The Heartbeat: our Values, Vision, and Purpose.
• High integrity, and a strong sense of professional ethics.
• Attention to details and excellent organizational skills
• Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives.
• Demonstrated computer operating skills, including proficiency in Microsoft Office
• Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

Experience

• Minimum of 2 years' experience in Cashiering and finance-related work
• Non-profit ministry/ International NGO experience a plus.

Education/Certifications

• Bachelor's Degree in Finance, Accounting, Banking and Finance, Administration and or equivalent combination of education and experience

Language

Proficiency in spoken and written English. Ability to effectively communicate with groups of managers, clients, and customers

Supervisor Responsibilities

Does not have a direct supervisory role.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the Heartbeat values, safeguarding, and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Job Types: Full-time, Fixed term, Temporary

Contract length: 4 months

Benefits:

• Company Christmas gift
• Health insurance

Work Location: In person

Location: Parañaque City

RESPONSIBILITIES:

•Handle accounts payable/receivable, bookkeeping and reconciliations

•Support financial reporting and general ledger maintenance

•Prepare spreadsheets and manage financial data

•Assist with tax regulations and compliance requirements

QUALIFICATIONS:

•Bachelor's degree in Accounting, Finance, Business Administration or related field

•Knowledge in bookkeeping, AP/AR and reconciliations

•Familiarity with accounting tools (Excel, QuickBooks, Xero or similar)

•1–2 years of relevant finance/accounting/admin experience preferred

•Strong attention to detail and accuracy

About the role

We are seeking a motivated Finance Assistant - Accounts Payable to join our dynamic team at Business Trends Philippines. In this full-time role, you will be responsible for managing the accounts payable process, ensuring timely and accurate payments to vendors. The role is based in our Mandaluyong City office in Metro Manila.

What you'll be doing

• Process and record accounts payable transactions in a timely and accurate manner
• Liaise with vendors to resolve payment queries and discrepancies
• Maintain and update the accounts payable ledger
• Prepare and submit accounts payable reports as required
• Assist with month-end and year-end close processes
• Provide administrative support to the finance team as needed

What we're looking for

• At least 1-2 years of experience in accounts payable or a similar finance role
• Strong knowledge of accounts payable processes and procedures
• Excellent attention to detail and accuracy in data entry
• Proficient in using financial software and MS Office applications
• Good communication and interpersonal skills
• Ability to work well in a team and meet deadlines

What we offer

At Business Trends Philippines, we are committed to creating a positive and supportive work environment. We offer a competitive salary, opportunities for career development, and a range of benefits including health insurance, paid time off, and performance-based bonuses.

About us

Business Trends Philippines is a leading provider of business-critical information and insights to companies across various industries. Our mission is to help our clients make informed decisions and stay ahead of the curve. With a talented team of professionals and a reputation for excellence, we are poised for continued growth and success.

Apply now to join our team

Under the supervision of the Assistant Manager and Senior Manager - Finance, this key position is responsible for invoice preparation.

DUTIES AND RESPONSIBILITIES:

• Prepares weekly Cash Position Report for Amdatex Silay.
• Prepares weekly invoicing for Tempo Solution and Singapore Court.
• Updates Singapore Court TRF and the Tracking Logbook
• Monitors RPT
• Uploads Envirosite Invoices in Envirosite App
• Prepares monthly invoices and reports for Financial Management
• Updates Billing Report Checklist
• Generates Billing Invoices of Data Trace
• Records Journal Entries in the NAV System.
• Reconciles and Validates ORs and Deposit Slip
• Prints ALPSI Invoices for Singapore Court
• Ensures compliance to company rules and regulations, which shall include but not limited to the Employee Code of Discipline, the policies on Quality Management System (QMS), Information Security Management System (ISMS), Environment Health & Safety (EHS), and Environmental Management System (EMS); and other duties and responsibilities prescribed for all AMDATEX employees.
• Ensures compliance of all Non-Conformity Corrective Action Preventive Action Concession NCAPACs within the prescribed period.
• Reports security incidents and / or any identified security weaknesses.
• Performs other tasks that may be assigned from time to time.
• Back up for Finance Assistant (Treasury)

REQUIREMENTS:

• BS Accountancy graduate
• 1 year or more of relevant and related experience in Billing Functions
• Proficient in MS Office

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Job Type: Full-time

Benefits:

• Health insurance
• Life insurance
• Paid training

Experience:

• Billing Functions: 1 year (Required)

Work Location: In person

• Maintain and organize financial documents, including invoices, receipts, and bank statements.
• Assist in the documentation of procedures and policies related to transactional operations.
• Support the team in filing and archiving transactional records.
• Liaise with banking institutions and vendors as necessary.
• Respond to inquiries related to transactions and documentation.
• Provide timely updates to management on transaction statuses and documentation needs
• Collaborate with different teams within the organization
• Provide assistance to customers and clients

• Must have knowledge, background or experience processing
  
  sales/transactional documents.
• Proven experience in finance or banking, at least 1 year
• Strong understanding of transactions and financial documentation.
• Proficiency in using Excel, Word, and Google Sheets.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of integrity and confidentiality in handling financial
  
  information.
• Experience in car loan processing is preferred

Job description:

Duties and responsibilities

• Assists in managing bookkeeping for the company including but not limited to all operational and product expenses.
• Will assist in the book to bank reconciliation of the company and will provide monthly report on the audited variances
• Responsible for the completion and proper documentation of all accounting related attachments
• Apply subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge.

Qualifications

• Graduate of Accountancy or any Finance-related course
• Must have at least 1 year of work experience.
• Knowledgeable with the Accounts Receivable and Accounts Payable Processes
• Industry experience in retail/FMCG is an advantage.
• Has an organized and systematic work process
• Well versed in Excel
• Can work with minimum supervision and under pressure
• Must have the ability to collaborate well with cross-functional teams.

Job Type: Full-time

Benefits:

• Company events
• Employee discount
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

Involves performing accounts payable tasks, including processing invoices, ensuring proper authorization, and making timely payments to vendors. Key duties also include reconciling vendor accounts, managing the accounts payable ledger, assisting with month-end close, responding to payment inquiries, and maintaining strong vendor relationships. Strong organizational skills, attention to detail, and proficiency with accounting software are essential qualifications for this role.

Duties & Responsibilities

• Invoice Processing: Reviewing, verifying, and entering vendor invoices into the accounting system.
• Payment Management: Scheduling and processing payments, ensuring all approved vendors are paid on time and taking advantage of available early payment discounts.
• Vendor Reconciliation: Reconciling vendor statements and ensuring accuracy between company records and vendor statements.
• Record Keeping: Maintaining and updating the accounts payable ledger and other financial records accurately.
• Administrative Support: Handling general administrative work, preparing binders, and setting up new suppliers in the finance system.
• Inquiry Resolution: Responding to inquiries from both internal employees and external vendors regarding invoice status and payment matters.
• Month-End Support: Assisting with month-end closing tasks and preparing reports as needed.

Skills & Qualifications

• Detail-Oriented: Strong attention to detail and accuracy in data entry and financial record-keeping.
• Organizational Skills: Ability to organize and prioritize tasks effectively.
• Communication Skills: Good communication skills to interact with vendors and internal departments.
• Software Proficiency: Proficiency in accounting software and Microsoft Excel.
• Education: A high school diploma is typically required, with an associate's or bachelor's degree in accounting or a related field being preferred by some employers.
• Experience: Previous experience in accounts payable or a similar financial role is often beneficial.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided
• Work from home

Work Location: In person

Job title: Finance Assistant

Work Setup: Onsite

Location: Matina IT Park Davao City

Schedule: Monday to Friday | 6:00 AM to 3:00 PM

Job Overview:

We are looking for a proactive and organized Finance Assistant to join our team. The successful candidate will manage various finance-related tasks, including handling settlement files, coordinating with agents, assisting with client inquiries, and supporting senior team members. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

· Deals with WA, VIC, and NT (Paper settlement) files and liaises with agents to arrange settlement:

· Manage WA, VIC, and NT paper settlement files, coordinating with agents to arrange settlement logistics.

· Assist teammates with QLD files, including sending Draft Settlement Statements, RTF, and setting up PEXA Workspace.

· Coordinate settlement extensions for WA, VIC, SA, QLD, and NT files; communicate newly approved settlement dates to clients and brokers.

· Assist with variations of files, such as Deed of Rescission/Termination.

· Handled client and referred inquiries.

· Create invoices for VIC nomination files and matters that are not proceeding.

· Archive files for record-keeping purposes.

Attending payments and issuance of RTFs:

· Attend to payments and issue RTFs promptly.

· Liaise with brokers regarding finance applications.

· Request extensions for finance dates and balance deposits.

· Seek instructions from clients regarding going unconditional and notify relevant parties.

· Handle terminations and refunds.

Receives emails to open new files:

· Receive emails to open new files and check contract documents for signatures and relevant details.

· Open LEAP file and save relevant documents using correct syntax.

· Request identification as needed.

· Send ADS for initial deposits and liaise with Infinity for outstanding information.

· Update Infinity when ADS is sent to clients for payment.

· Check work obtained for each matter and open nomination files for VIC transactions.

· Handle simple terminations.

Assisting in monitoring critical dates:

· Monitor critical dates and liaise with brokers and clients accordingly.

· Send extension requests for finance approval and balance deposits.

· Attend deposit payments and produce initial letters and protocol documents.

· Manage reply to emails to Initial Letters and handle terminations while notifying relevant parties.

· Process refunds, including asking clients to provide account details.

Opening will file:

· Open will files and monitor appointments and correspondence between VCO and Estates division.

· Assist in monitoring critical dates and follow up with brokers for finance, building & pest/deposit updates.

· Seek extensions as necessary and shadow SALE Files.

· Issue RTF promptly when required.

Qualifications:

· Bachelor's degree in finance, Accounting, Business Administration, or a related field.

· 1-3 years of relevant experience in finance or legal administrative roles.

· Knowledge of settlement procedures and familiarity with WA, VIC, QLD, SA, and NT regulations is preferred.

Skills:

· Excellent communication skills, both written and verbal, to effectively liaise with clients, agents, and team members.

· Strong organizational abilities with attention to detail to manage multiple tasks and deadlines efficiently.

· Proficiency in using document management software is an advantage.

· Ability to handle inquiries professionally and provide excellent customer service.

· Problem-solving skills and ability to adapt to changing priorities and deadlines.

· Basic understanding of finance processes and terminology.

Attributes:

· Proactive and self-motivated with the ability to work both independently and collaboratively in a team environment.

· High level of confidentiality and integrity when handling sensitive information.

· Time management skills to prioritize tasks effectively and meet deadlines consistently.

Working Conditions:

· This position is primarily office-based, with standard office hours.

Job Type: Full-time

Pay: From Php20,000.00 per month

Benefits:

• Health insurance
• Life insurance

Work Location: In person

• Update financial spreadsheets with daily transactions.
• Prepare balance sheets.
• Track and reconcile bank statements.
• Create cost analysis reports (fixed and variable costs)
• Process tax payments.
• Support monthly payroll and keep organized records.
• Record accounts payable and accounts receivable.

Job Type: Full-time

Pay: From Php18,500.00 per month

Benefits:

• Paid training

Ability to commute/relocate:

• Pasay City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person