92 Archival Management jobs in the Philippines

• Document Management: Receiving, logging, and distributing documents (both physical and electronic).
• Filing and Storage: Maintaining organized files, including both physical and digital records.
• Document Accuracy: Checking for accuracy, editing, and updating documents like contracts and technical manuals.
• Retrieval: Ensuring documents are easily accessible when requested by employees or clients.
• Compliance: Maintaining confidentiality and adhering to company policies and procedures related to document control.
• Record Keeping: Managing records, both internal and external, according to established procedures.
• Reporting: Generating reports related to document control activities as needed.
• Quality Management: Supporting the implementation and maintenance of a Quality Management System (QMS).
• Audits: Assisting with audits (internal and external) related to document control.

Qualification:

• College graduate of any 4-year course.
• Fresh graduates are welcome to apply.
• Must be keen to details in document and records management.
• Ability to handle confidential information with integrity.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Application Question(s):

• Are you willing to work Monday to Saturday?

Work Location: In person

Key Job Authorities and Dimensions:

• Manages a team of Documentation Controllers when necessary.
• Performance Measurements:
• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Adherence to process, measured by process inspections
• Perform overview about documentation milestones in general, payment milestones, penalties.

Competencies & Skills:

• Bachelor / Master's degree.
• Minimum 5 years of experience in documentation management.
• Minimum 7 year of experience in documentation management if no Bachelor degree.
• Fluent in English.
• Good Knowledge in MS office and Analytical tools.
• Good Knowledge in preparing dashboards and KPI.
• Good knowledge of project documentation standards.
• Ability to understand the engineering and industrial processes.
• Ability to contribute or drive construction, implementation, run of EDMS tool on a project
• Structured Way of Working (Process Oriented, capability to diagnose complex situations / organizations with continuous Improvement mindset).
• Ability to challenge project team, good Communication and interpersonal skills, excellent team worker. Capability to work with multi-sites & international teams.
• Know notions of change and configuration management.
• Knowledgeable of Railway domain
• Knowledge of EDMS tools (ACONEX)
• Engineering environment awareness

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flextime
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

Minimum Qualifications:

• Graduate of Business Management, Engineering, or any related 4-year course.
• With at least 1 year related work experience in system documentation and record management.
• Strong attention to detail, focus, and ability to follow standard operating procedures.
• Proactive individual with a high level of integrity and sense of urgency.
• Outstanding verbal and written communication skills.

Position Goals

The Document Control Custodian ensures the proper management, safekeeping, and control of documented information under the Quality Management System. The role safeguards document accuracy, accessibility, and compliance across centralized and decentralized branches.

Key Responsibilities:

• Edit documents and forms for creation and revision, in coordination with Department Heads.
• Accomplish Document Requests (DR) and route them for necessary signatories.
• Update and maintain Masterlists of Documents:

o Document Request Log sheet

o Master list of Active Documents

o Obsolete Master list.

• Preparing and sending Documentation Release Notices for approved documents (Creation, Revision, Deletion).
• Printing and stamping of Controlled Copy documents and distributing them to departments.
• Checking and updating departmental QM Arch files of controlled copies.
• Releasing Uncontrolled Copy documents for training purposes (with Document Request and Log sheet).
• Stamping and filing of Master Copy documents.
• Maintaining the hard copy files of QMS.
• Maintaining and arranging the soft copy files of QMS in shared folders per department.
• Saving locked copies of forms for the Shared QMS folder per department.
• Saving confidential PDF copies of procedures for the Shared QMS folder per department.
• Secure disposal of obsolete controlled copies and other scratch papers.
• Supporting audits by ensuring timely retrieval and availability of requested documents.
• Standardizing document templates across the organization in coordination with QMR.
• Ensure that only the latest approved versions of documents are available at points of use.
• Control access and distribution of documented information to authorized personnel only.
• Ensure documents remain legible, readily identifiable, and retrievable at all times.
• Monitor and track document revision cycles to ensure timely review and update.
• Maintain a register of external documents (laws, regulations, standards) relevant to the organization.
• Control retention and preservation of documented information according to company policy.
• Ensure obsolete documents are promptly withdrawn from circulation and properly archived.
• Provide departments with document status updates and revision notifications.
• Support management reviews and audits by supplying accurate documented information.
• Any tasks assigned by the management from time to time.

Professional Requirements:

• Bachelor's degree in Office Administration, Business Management, or related field.
• At least 2 to 3 years' experience in document control or administrative support role.
• Familiarity with QMS and ISO documentation standards.

Personal Requirements:

• Highly organized and systematic.
• Strong computer literacy (MS Office, Google Drive, ClickUp, document management systems).
• Confidentiality and responsibility in handling sensitive information.
• Problem-solving and critical thinking skills
• Excellent verbal and written communication skills.
• Flexible and enthusiastic personality
• General good health

Job Type: Full-time

Pay: Php24, Php26,000.00 per month

Benefits:

• Company events
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• DCC or administrative support role: 3 years (Required)

Work Location: In person

To ensure that all documented information required by ISO Management System is properly created, reviewed, approved, distributed, stored, and controlled in compliance with ISO standards and the organization's Document Control Procedure.

Key Responsibilities:

1. Document Control Management

2. Maintain the master list/index of all controlled documents (procedures, work instructions, forms, manuals, etc.)

3. Ensure documents are reviewed, approved, and issued with proper version control.
4. Distribute updated documents to relevant personnel and retrieve/void obsolete copies.
5. Control the issuance of uncontrolled copies when necessary, with proper authorization.

6. Record Management

7. Maintain an organized filing system for Level 4 records ensuring easy retrieval during audits.

8. Ensure retention and disposal of records follow the approved retention policy.

9. Compliance Monitoring

10. Ensure all documented information complies with ISO requirements and organizational policies.

11. Conduct regular checks to confirm only current version of documents are in use.
12. Support internal and external audits by providing requested documented information.

13. Process Improvement

14. Assist in developing and improving document control processes.

15. Provide feedback to process owners on inconsistencies or gaps in documented information.

Minimum Qualifications:

• Graduate of any 4-year course.
• Experience in document control, records management, or quality systems.
• Knowledgeable in ISO requirements, compliance and implementation.
• Preferably with Training Certification related to ISO 9001:2015-QMS, ISO 14001:2025-EMS and ISO 19011:2018 Internal Auditing.
• 1-2 years of experience in Internal Auditing Functions.
• Very detail oriented.
• Can work independently without much guidance.
• Ability to communicate with team members.

Control of Documents:

• Act as the primary point of contact for documents and system procedures related inquiries and issues for the company.
• Work closely with various departments (e.g., R&D, Quality Assurance, Production, Supply Chain Operations, Sales, Admin and HR) to ensure alignment on documentation requirements.
• Create Standard Operating Procedures (SOPs), job instructions, quality manuals, and compliance records should all be organized and kept up to date in accordance with ISO standards.
• Make sure that document retrieval, classification, and version control are done correctly.
• Verify the accuracy and completeness of documents by checking for compliance with ISO 9001, ISO 22000, and other pertinent standards.
• Establish document control procedures that uphold data integrity and facilitate ongoing improvement.
• Communicate with cross-functional teams to obtain, disseminate, and update documentation as required (e.g., production, quality assurance, and regulatory affairs).

Maintaining and Updating Records:

• Prepare and manage documentation for internal and external audits, ensuring readiness for ISO certifications and inspections.
• Conducts Annual Review on all documented procedures and standards and responsible for updating based on applicable regulatory requirement
• Oversee the retention and disposal of documents in accordance with company policies and regulatory requirements.

Qualifications:

• Education: Bachelor's degree in Food Science and Technology, Food Technology or a related field preferred.
• Experience: Preferably with minimum of 2 experience in document control and FDA CPR handling in the food manufacturing or related industry.
• Knowledge: Familiarity with ISO standards (ISO 9001, ISO and food safety regulations (HACCP, GMP, BRC, FSSC, FSMS, FDA, etc.).

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Paid training

Education:

• Bachelor's (Preferred)

Experience:

• FSSC: 1 year (Preferred)

Work Location: In person

Key Responsibilities:

• Draft, edit, and maintain IT policies, process documentation, and internal manuals.

• Work closely with IT teams to document workflows, standard operating procedures (SOPs), and system-related processes.

• Assist in preparing reports, presentations, and executive summaries for the CTO.

• Coordinate with other departments to gather and standardize IT-related documentation.

• Ensure proper version control and organization of IT documents in a central repository.

• Track and update documentation requirements to align with ongoing IT initiatives.

• Support the IT team with general administrative tasks related to documentation and process coordination.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.

• Strong technical writing and documentation skills.

• Familiarity with IT processes, policies, and best practices.

• Ability to structure and organize complex information clearly and concisely.

• Proficiency in documentation tools such as Microsoft Office and SharePoint.

• Excellent communication and coordination skills.

Nice-to-Have Skills:

• Experience in IT service management or process documentation.

• Understanding of IT frameworks such as ITIL or ISO standards.

• Basic knowledge of project coordination and reporting.

• Exposure to IT security and compliance documentation.

This role is an integral part of the IT Group, providing essential documentation and process support to enhance operational efficiency across IT functions.

Job Description:

• Implement and oversee document control processes to align with company policies, GMP, and food safety standards.
• Ensure proper filing, confidentiality, and safekeeping of all company and client materials, including procedures and forms.
• Ensure accessibility of updated visual controls, work instructions, and quality manuals across relevant departments.
• Update, review, and distribute revised documents while archiving outdated versions to prevent misuse.
• Support internal audits, external audits, and inspections by providing complete and organized documentation.
• Collaborate with departments to ensure proper implementation of new procedures and support audits with organized documentation.

Job Specification:

Education:

Bachelor's degree in Business Administration, Office Administration, Industrial Engineering, Food Technology, or other related fields.

Experience:

• At least 1–2 years of experience in document control, records management, or administrative support.
• Experience in the FMCG, food, or manufacturing industry is an advantage.

Technical Skills:

• Knowledge of document control systems, filing standards, and quality management systems (QMS).
• Familiarity with GMP, HACCP, or ISO standards (e.g., ISO 9001, ISO is a strong advantage.
• Proficient in MS Office (Word, Excel, PowerPoint); experience with electronic document management systems (EDMS) is a plus.
• Strong organizational and data management skills with attention to detail.

Soft Skills:

• High sense of confidentiality, integrity, and professionalism in handling sensitive records.
• Strong communication and coordination skills across teams.
• Detail-oriented, proactive, and highly organized.
• Ability to work independently and within a team in a fast-paced, compliance-driven environment.

Work Location:

271 T. Santiago, Viente Reales, Valenzuela City.

Job Type: Full-time

Experience:

• Document management systems: 1 year (Preferred)

Work Location: In person

Job Summary

Responsible in registration, control and safekeeping of all internal and external documents.

Job Responsibilities

• Assure implementation of document control regulation of JAE Philippines, Inc.
• Conduct inventory and segregate the obsolete copy of documents.
• Update the documents' master list.
• Send information to all concerned personnel for the registered documents.

Job Requirements

• Graduate of any 4-year course
• Computer skills using Microsoft Office applications.
• Collaborative communication

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Work Location: In person