364 Advice Officer jobs in the Philippines

Company Overview

Our mission is to empower our clients with the right knowledge, tools, and resources they need to make confident investing decisions to unlock their future financial freedom. By leveraging innovative strategies, data-driven insights, and strong relationships within the real estate market, we guide our clients toward achieving their financial goals. Our team thrives on professionalism, efficiency, and a commitment to delivering exceptional results for our clients.

Position Overview

To deliver high‑quality administrative, digital‑systems and client coordination support that frees leadership to focus on core business functions. The role upholds Gold Seal Accounts' values by ensuring smooth operations, maintaining data integrity and providing excellent client experiences.

KEY RESPONSIBILITIES

• Minimum 1–2 years in an administrative or virtual assistant role.
• Strong organisational and prioritisation skills.
• Excellent written and verbal English communication, with ability to work across cultural contexts.

Proficient with cloud‑based office tools (Google Workspace, Slack, Trello), invoicing systems and CRM platforms.

Self‑disciplined, proactive and coachable; able to work independently and ask clarifying questions when needed.

Job Type: Part-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Pay raise
• Work from home

Application Question(s):

• Describe a time when you improved a process or workflow in a previous role.
• Which cloud-based tools have you used professionally (e.g., Google Workspace, Slack, Trello, CRM platforms)? Must list at least 2 platforms
• Have you managed client onboarding/offboarding processes before? If yes, briefly describe your approach.
• How would you rate your written and verbal English communication skills? Minimum: Intermediate to Advanced
• Are you comfortable scheduling meetings across multiple time zones and preparing agendas or minutes?
• Are you able to work independently and ask clarifying questions when needed?

Experience:

• administrative or virtual assistant roles: 2 years (Required)

Work Location: Remote

About the Company

Our client is a leading Australian provider of solar energy solutions, dedicated to delivering sustainable and innovative energy systems for both residential and commercial clients. They are committed to helping customers reduce energy costs while contributing to a cleaner, greener environment.

They are seeking a motivated and detail-oriented individual to join their team as an
Administrative Support Officer
. This position is critical in ensuring the smooth day-to-day operations of their solar installations, customer service delivery, and internal coordination. You will serve as the bridge between the technical and administrative functions of the business, supporting both field teams and office staff.

Key Responsibilities

Administrative Support

• Process customer documentation including STC claim paperwork, connection applications, and compliance forms.
• Maintain accurate job files, records, and databases.
• Coordinate scheduling for installs, inspections, and maintenance.
• Respond to customer enquiries and provide timely updates on job progress.
• Assist with invoicing, job tracking, and internal reporting as required.

Skills & Experience

• 2+ years of experience in administration, operations, and phone-based customer service, ideally with exposure to the Australian market.
• Proficiency in Xero accounting software is a must.
• Excellent communication skills – both written and verbal.
• High attention to detail with strong organisational and time management skills.
• Proficient in Microsoft Office Suite and comfortable learning new software platforms.
• Ability to multitask and work independently in a fast-paced environment.

Desirable Qualifications

• Experience using CRM systems, preferably Zoho.
• Previous experience in the solar or renewable energy industry is an advantage, though not essential.

Additional Information:

• Engagement: Full-time (40 hours per week)
• Time zone of the shift: 9:00AM - 5:00PM Brisbane Time (AEST / GMT+10:00)
• Rate range: USD /hour

Are you an organised and detail-oriented professional who thrives in a fast-paced educational environment?

Join our dynamic team and help support student success in vocational education and training (VET) through your exceptional administrative skills

About the Role:

We are seeking a VET Administrative Support Officer to provide comprehensive administrative support to our VET department. This role is integral to ensuring accurate processing of course applications, maintenance of student records, and coordination of graduation procedures.

Main Responsibilities:

• Process all VET and Professional Certificate course applications, ensuring timely and accurate recording of admissions outcomes.
• Communicate application statuses to applicants and relevant departments.
• Update and maintain student records in the Student Management System including unit and course outcomes throughout the students' academic journey.
• Ensure data integrity and confidentiality in accordance with institutional policies.
• Coordinate all aspects of student graduations, including verification of eligibility, preparation of graduation lists, and issuance of certificates.
• Enter graduation data accurately into relevant systems, ensuring compliance with reporting requirements.
• Provide administrative assistance to the VET department, including scheduling meetings, preparing documentation, and responding to inquiries.
• Assist in the development and maintenance of administrative procedures and guidelines
• Ensure all administrative processes comply with relevant legislation and institutional policies.
• Assist in the preparation of reports and documentation for audits and reviews.

About You:

Essential Criteria:

• 3 years' experience in an administrative role, preferably within an educational or training environment.
• Exceptional analytical and problem-solving skills.
• Strong organisational and time-management skills.
• Accurate data entry skills
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Attention to detail and a commitment to accuracy.

To be considered, your application must include a cover letter outlining how your previous experience aligns with the key responsibilities of this role.

Ready to make an impact?

If you're looking to take your admin career to the next level while contributing to quality education, apply now

Job Types: Full-time, Permanent

Pay: From Php450.00 per hour

Benefits:

• Work from home

Experience:

• Administrative: 3 years (Required)
• Analysis skills: 2 years (Required)

Language:

• English (Required)

Work Location: Remote

URGENT HIRING

Training and Marketing Professionals, Inc. (TMPI) is looking for a Administrative Support - Hybrid Work Set-Up

Job Responsibilities

• To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents. This initiative will cover records of 508 employees across 19 functions and aims to strengthen operational integrity, reduce audit risks, and free up PX resources for strategic priorities.

SKILLS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

HOW TO APPLY?

Please submit your updated resume via email: or

Email Subject Format: Administrative Support Applicant: Last Name, First Name

Job Type: Fixed term

Contract length: 6 months

Pay: Php25, Php27,000.00 per month

Benefits:

• Company Christmas gift
• Company events

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to start ASAP?

Education:

• Bachelor's (Required)

Experience:

• handling government services: 1 year (Preferred)
• HR Admin: 1 year (Preferred)
• Handling labor laws and company policies: 1 year (Required)
• Admin Support: 1 year (Preferred)
• Document handling, archiving, or compliance work: 1 year (Required)
• Microsoft Office and document scanning tools: 1 year (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person

Job Title: Administrative Support with Graphic Design Experience

Location: Remote

Job Type: Full-Time

Job Summary

We are seeking a versatile and detail-oriented Administrative Support professional with graphic design experience to provide organizational assistance while contributing to creative projects. The ideal candidate is highly organized, tech-savvy, and possesses the creative flair to produce visually appealing designs that align with brand standards.

Key Responsibilities

Administrative Support:

• Provide day-to-day administrative assistance, including managing emails, scheduling meetings, and organizing files.
• Maintain and update records, spreadsheets, and databases.
• Assist in preparing reports, presentations, and documentation.
• Coordinate and communicate with team members and external stakeholders.
• Monitor project timelines, ensuring tasks are completed on schedule.
• Perform other administrative tasks as required to support the team.

Graphic Design:

• Design visually engaging graphics for marketing materials, social media posts, presentations, and internal documents.
• Collaborate with marketing and content teams to ensure brand consistency across all designs.
• Edit and refine existing designs based on feedback.
• Create and manage templates for recurring design needs.
• Stay updated on design trends and suggest improvements to creative workflows.

Qualifications and Skills

• Proven experience in an administrative support role.
• Strong graphic design skills with proficiency in tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to work independently in a remote setting with minimal supervision.
• Familiarity with project management tools (e.g., Asana, Trello, or ) is a plus.
• Basic knowledge of social media platforms and content creation is desirable.

Preferred Skills

• Experience with video editing tools (e.g., Adobe Premiere, Final Cut Pro) is a bonus.
• Familiarity with CRM systems and email marketing tools.
• Background in marketing or creative industries.

Critical Responsibilities

• Document Record and Filing
• Managing and maintaining office files and databases.
• Ensuring equipment maintenance and inventory.
• Preparing and proofreading documents, reports, presentations, and other materials.
• Serving as a point of contact for internal teams and external clients.
• Provide Administrative Support to Team Members.

Qualifications

• On-site
• Full Time
• College Graduate
• Preferably with 1 year experience as an Admin Assistant/Office Support/Assistant
• Computer Literate
• Detail-Oriented and Organized
• Excellent written and verbal communication skills

Benefits

• Incentive/Commission
• Accident-Life Insurance
• HMO Benefit
• Yearly company events (Company Outing, Christmas Party)

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications:

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Pay: Php18,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks