213 Administrative Support jobs in San Mateo

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

About HOYA

Founded in 1941 in Tokyo, Japan, Hoya is a global med-tech company, and a leading supplier of innovative high-tech and medical products. Hoya is active in the fields of healthcare and information technology providing eyeglasses, medical endoscopes, intraocular lenses, optical lenses as well as key components for semiconductor devices, LCD panels and HDDs. With about 160 offices and subsidiaries worldwide, Hoya currently employs a multinational workforce of about 38,000 people.

Job Summary

The Administrative Assistant provides essential administrative and operational support to ensure the smooth day-to-day functioning of Hoya Group Digital offices in the Philippines, Singapore, and Japan. The role includes managing finance-related processes, supporting HR functions, and overseeing general office administration. A key aspect of the position is coordinating across the three locations to help implement and maintain standard processes, contributing to a consistent and well-organized work environment.

Key Responsibilities

1. Finance & Procurement Support

2. Process payment requests for
   third-party invoices and employee reimbursements
   , ensuring full compliance with the regulatory and procedural requirements of each legal entity

3. Monitor and track
   Ringi applications of Hoya Group Digital
   , including coordination with approvers and checkers.
4. Maintain records for
   contract and Ringi monitoring of Hoya Group Digital
   .

5. Assist in
   purchasing office supplies, equipment, and services
   , including coordination with vendors.

6. Administrative Operations

7. Arrange and manage employee travel plans, including booking flights, accommodations, and transportation. Assist in planning and executing company and employee events, including coordinating logistics, liaising with vendors, managing event budgets, preparing materials, and ensuring smooth on-site operations. Liaise with
   workspace administrators
   for office maintenance, issues, and requirements.

8. Monitor
   asset inventory
   , ensure sign-off of accountability forms, and coordinate repairs with vendors

9. Support the implementation and upkeep of standardized administrative procedures across all three office locations

10. HR Support

11. Assist in
    onboarding new hires
    , ensuring completion of checklists, tool allocation, and orientation scheduling

12. Support
    recruitment activities
    , including coordination with applicants, agencies, and interviewers.
13. Support employee engagement and training activities.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• At least 2 years of experience in administrative or office support roles.
• Strong organizational and multitasking skills.
• Strong communication skills
• Proficiency in Microsoft Office
• Finance or HR background is a plus.
• Ability to coordinate with international teams and adapt to cross-cultural work environments.

Preferred Skills

• Experience with Power Automate, Power BI, or similar tools for automating forms, reports, and workflows is highly advantageous.
• Excellent communication skills in English; knowledge of Japanese is a plus but not required.
• Detail-oriented with a proactive approach to problem-solving.

The Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.

The main goal is to provide back-office support and documentation, primarily focused on account setup and ensuring data integrity and accuracy. The role also includes support for billing-related concerns and performing ad hoc tasks as necessary.

Our ideal candidate has 2–3 years of experience in back-office support, with a background in billing, account setup, chat support, process documentation, and strong verbal and written communication skills. A team-oriented mindset is essential.

(Main tasks cover ~80% of the employee's work schedule)

• Receive connection requests and add them into the Billing System Tool daily
• Check the prospecting report daily to ensure all jobs are captured
• Verify the daily list of jobs sent to meter readers against the AMAT Tool report to ensure all jobs are captured

Customer Account Setup:

• Add assigned meter numbers for the tenancy
• Check if connections have been sent to the meter reader
• Add charges to accounts
• Update account information
• Opening and closing reads (monthly)
• ES Plus (backup)
• Respond to email inquiries (backup)

Ad Hoc Tasks:

• Word document formatting
• Freshdesk administration
• Add unallocated meters to accounts

• 2–3 years of exposure in back-office support
• Proficient in Word, Excel, Outlook
• Adept in using Google Office Tools, SharePoint, Microsoft Teams
• Basic knowledge of (skills, tools, and/or software)
• Sound decision-making and organizational skills
• Bachelor's degree in Business Administration or related field
• Exceptional English communication, both written and verbal
• Must be willing to work in Makati City, Monday to Friday, 5:00 AM – 2:00 PM

What We Offer:

• Great Place to Work–Certified Company
• Premium HMO
• Holistic employee experience
• Rewards and incentives
• Monthly engagement activities
• Career advancement opportunities
• Paid referral program

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications:

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Work Location: In person

The Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.

The main goal is to provide back-office support and documentation, primarily focused on account setup and ensuring data integrity and accuracy. The role also includes support for billing-related concerns and performing ad hoc tasks as necessary.

Our ideal candidate has 2–3 years of experience in back-office support, with a background in billing, account setup, chat support, process documentation, and strong verbal and written communication skills. A team-oriented mindset is essential.

(Main tasks cover ~80% of the employee's work schedule)

• Receive connection requests and add them into the Billing System Tool daily
• Check the prospecting report daily to ensure all jobs are captured
• Verify the daily list of jobs sent to meter readers against the AMAT Tool report to ensure all jobs are captured

Customer Account Setup:

• Add assigned meter numbers for the tenancy
• Check if connections have been sent to the meter reader
• Add charges to accounts
• Update account information
• Opening and closing reads (monthly)
• ES Plus (backup)
• Respond to email inquiries (backup)

Ad Hoc Tasks:

• Word document formatting
• Freshdesk administration
• Add unallocated meters to accounts

• 2–3 years of exposure in back-office support
• Proficient in Word, Excel, Outlook
• Adept in using Google Office Tools, SharePoint, Microsoft Teams
• Basic knowledge of (skills, tools, and/or software)
• Sound decision-making and organizational skills
• Bachelor's degree in Business Administration or related field
• Exceptional English communication, both written and verbal
• Must be willing to work in Makati City, Monday to Friday, 5:00 AM – 2:00 PM

What We Offer:

• Great Place to Work–Certified Company
• Premium HMO
• Holistic employee experience
• Rewards and incentives
• Monthly engagement activities
• Career advancement opportunities
• Paid referral program

Power Global Operations with Precision

Join a trusted name in the energy industry and bring efficiency to life. In this role, your organization, accuracy, and initiative will help keep global logistics and power systems running smoothly-day after day, detail after detail. Here, your work supports international operations that keep energy flowing. Be part of a team that values efficiency, precision, and collaboration-all while growing your career in a role that drives real impact worldwide.

Job Description

As an Administrative Support Specialist, you will manage key logistics and documentation processes, ensuring accuracy and compliance across vendor and customs workflows. You'll play a crucial role in supporting smooth global operations through meticulous recordkeeping, coordination, and communication.

Job Overview

Employment type: Full-time

Shift: Night Shift, Weekends Off

Work setup: Flexible Work Setup (Onsite, Hybrid, or WFH)

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Flexible Work Setup
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner
• (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Proficient in English (written and spoken).
• At least 2 years of experience working in logistics or a related administrative role.
• Good technical knowledge of Microsoft Word, Excel, and Outlook.
• Strong attention to detail, organization, and interpersonal communication.
• Skilled in negotiation, coordination, and multitasking.

Your Daily Tasks

Document matching

• Matching a purchase order to packing list that the vendor sends

Shipmark approval

• Viewing all new item ship marks to ensure they follow proper template

Customs requests

• Receive requests regarding custom classifications and send information to Globe broker

Unbooked Pos

• Follow up with vendors on POs that are not booked

PO receiving's

• Receiving Globe purchase orders into the system by verifying all information is correct (qty, costs, freight)

About the Client

Our client, Globe Electric, is a leading innovator in the energy and electrical solutions industry, providing lighting, power, and smart home products to global markets. With over eight decades of experience, they continue to shape the future of energy through quality, reliability, and design excellence-powering homes and industries across the world.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

Location: Makati

Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

URGENT HIRING

Training and Marketing Professionals, Inc. (TMPI) is looking for a Administrative Support - Hybrid Work Set-Up

Job Responsibilities

• To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents. This initiative will cover records of 508 employees across 19 functions and aims to strengthen operational integrity, reduce audit risks, and free up PX resources for strategic priorities.

SKILLS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

HOW TO APPLY?

Please submit your updated resume via email: or

Email Subject Format: Administrative Support Applicant: Last Name, First Name

Job Type: Fixed term

Contract length: 6 months

Pay: Php25, Php27,000.00 per month

Benefits:

• Company Christmas gift
• Company events

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to start ASAP?

Education:

• Bachelor's (Required)

Experience:

• handling government services: 1 year (Preferred)
• HR Admin: 1 year (Preferred)
• Handling labor laws and company policies: 1 year (Required)
• Admin Support: 1 year (Preferred)
• Document handling, archiving, or compliance work: 1 year (Required)
• Microsoft Office and document scanning tools: 1 year (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person