14 Administrative Staff jobs in Taytay

Our company is currently looking for a administrative assistant who could help us with admin work like handling payments for SSS/Philhealth/Pag-Ibig. The opening is a for a permanent position in the company. Our office is located at 87 Gen. Molina St, Parang, Marikina City.

Qualification:

- Must have a Bachelor's Degree in English or any related field
- Must be proficient in English and Filipino
- Must have at least basic knowledge of Excel/Word.

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Marikina City: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Senior High School (preferred)

Administrative Staff

**Responsibilities**:

- Perform basic bookkeeping activities.
- Plan meetings and conference calls and arrange and manage meetings.
- Take and distribute meeting minutes.
- Maintain electronic and physical files.
- Organize and provide documents, reports and information.
- Maintain and reorder office supplies.
- Sort and distribute mail.
- Act as a liaison with other departments and outside agencies.

Administrative Staff Requirements and Qualifications
- Minimum of college degree.
- Acceptable English-language skills, including writing, grammar and spelling.
- Good communication skills
- Data entry with strict attention to detail.
- Keen attention to detail and ability to keep records and files organized.
- Ability to identify errors and solve problems.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

**Experience**:

- administrative staff: 1 year (preferred)

Assisting the admin officer in processing of permits in different LGUs
- Custodian for the petty cash fund
- Handling and consolidating all maintenance concerns of Skin Manila fit out clinics
- Willing to do field works and other tasks may be assigned from time to time
- Logistic tracking
- Knowledgeable in purchasing process
- Booking of logistic and accommodation if necessary
- Ad-Hocs given by the management

Schedule:

- 8 hour shift

Application Question(s):

- Do you have your own transportation?

**Experience**:

- Administrative Assistant: 1 year (preferred)

Administrative Staff

**Responsibilities**:

- Perform basic bookkeeping activities.
- Plan meetings and conference calls and arrange and manage meetings.
- Take and distribute meeting minutes.
- Maintain electronic and physical files.
- Organize and provide documents, reports and information.
- Maintain and reorder office supplies.
- Sort and distribute mail.
- Act as a liaison with other departments and outside agencies.

Administrative Staff Requirements and Qualifications
- Minimum of college degree.
- Acceptable English-language skills, including writing, grammar and spelling.
- Good communication skills
- Data entry with strict attention to detail.
- Keen attention to detail and ability to keep records and files organized.
- Ability to identify errors and solve problems.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

**Experience**:

- administrative staff: 1 year (preferred)

**_Duties and Responsibilities: _**

1. Encode newly reserved accounts in PMS

2. Preparing weekly sales report / official sale.

3. Prepare, monitor and update report of all received sales.

4. Encode and initially review forwarded accounts and check buyer’s eligibility.

5. Monitor accounts under conditional sales that are due to be official sales.

6. Preparing NTA forms requested by account officers. Ensuring accuracy of the request and monitors the AMD NTA report. Responsible for the routing of each NTA request form to concerned departments.

7. Updating construction status in masterlist and prepare holding form requested by account officers.

9. Prepare ledger for every OS accounts and likewise give copy of which upon request

10. Prepare sales amendment memo f cancellation on accounts with the following cases: partial reservation only, VOLCAN, reservation payment only and non-compliance of docs.

11. Checking of complied documents from buyers

12. Prepare monthly sales report/official sales.

13. Attend to Open House activities to assist the Sales Department to ensure clients are qualified for the Housing Loan to HDMF/ BANK (Loan Reviewer).

**_**_
- *_*

**_Job Qualifications: _**
- A graduate of any four year related course
- At least 1 year experience as Administrative Asst./Office staff
- Has good working attitude, a team player and quick learner
- Well-organized and detailed-oriented
- Pro-active and results-driven
- Can work under pressure and willing to render overtime
- With real estate experience is an advantage

**Job Types**: Full-time, Permanent

**Salary**: Php16,000.00 - Php18,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- 13th month salary
- Overtime pay

Ability to commute/relocate:

- Makati City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative Assistant: 2 years (preferred)

**Language**:

- English (preferred)

This is a remote position.

Community Administrative Assistant

Full-time (40 hours per week) The offer is at Php 30,000 take-home pay per month Monday-Friday, 10:00 pm to 6:00 am Philippine time 

About Remote Workmate:

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About the Client:

Our client is a Homeowner Association Management Company that provides full-service Consulting Solutions and is currently looking for Admin and Customer Service Associate who can help with administrative and customer service-related tasks.

About the Role:

This position primarily focuses on monitoring videos and identifying violations within the community. The ideal candidate will possess excellent observational skills and the ability to analyze and interpret video footage effectively. He/She should also have an experience in basic bookkeeping, invoicing, and data entry.

Responsibilities:

Regularly review and analyze video footage from surveillance cameras or other sources to identify any violations or inappropriate behavior within the community. Maintain accurate records of all identified violations and log them into software or reporting systems. Prepare comprehensive reports summarizing the violations, including supporting evidence and recommended actions .  Analyze and apply necessary actions applicable such as forwarding to other parties/department within the company. Basic bookkeeping, invoicing, and data entry. Documenting processes. Attaching records and photos to files specific to individual customers. Responding to customer concerns via emails and calls. Prepare and maintain reports as instructed. Ad hoc administrative tasks required.

Requirements:

2-4 years of proven Admin Assistant or Customer Service work experience. With a good understanding and passion for customer satisfaction. Thinks quickly on his/her feet with the capacity to provide sound recommendations Savvy in using cloud-based technologies, GSuite, MS Office Suite Strong English communication skills and comprehension Effective at communicating with customers and responding professionally without a script Meticulous/with very high attention to detail Calm, collected, and can remain objective despite difficult conversations Personality: go-getter, assertive, not easily offended, reliable, proactive

Please click "I'm Interested" to access our application page to submit your application.

If you are encountering issues in attaching the documents to your job application, please send the files directly to and put in the subject line the position title of the role you are applying for.

Home-Based Requirements:

Fast and reliable wired internet connection of not less than 5 Mbps Quiet, private home office free from noise background or distractions Updated computer (desktop or laptop), excellent quality headset with microphone, and a working webcam

If you are looking for an exciting role without the hassle of the daily commute, then this job is perfect for you!

**About the job**

**Key Responsibilities**

Office Administration
- Supporting the overall office agenda for Nordic’s location in the Philippines
- Performing general everyday tasks necessary for the efficient running of the Philippines office including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers and being able to handle issues as they arise
- Developing constructive and cooperative working relationships with others throughout the business
- Negotiate with vendors for office and facility-related contracts together with other relevant stakeholders
- Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment
- Assisting with domestic and international business travel arrangements
- Coordinating practicalities for onboarding new hires
- Supporting general business operations by providing various administrative support activities
- Ordering and maintaining general office supplies
- Coordinating waste management, including secure waste removal
- Coordinating lunch-, meetings
- and catering-requirements
- Coordinating the logistics of business meetings and recreational/social events/marketing activities
- Creating and handling courier shipments from and to the office
- Contributing to maintaining and keeping the kitchens and all shared areas clean and looking professional and presentable
- Ensuring beverages, snacks, coffee, tea, and related items are maintained and available on a regular basis in all kitchens

HR operations
- General responsibility and support for HR administrative tasks
- Coordinating and facilitating onboarding of new hires from an HR perspective
- Contribution to planning and coordinating employer branding activities
- Support the development and maintenance of Nordic’s HR system, -procedures and -processes
- Contribute to implementing and developing relevant HR tools and processes in such a manner that managers embrace and use them, train the organization in effective use of HR tools
- In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits
- Develop and maintain the relationship with employees and managers, hereunder any employee representatives

**Qualifications and skills**
- Relevant education, e.g., Administrative College diploma or equivalent is preferred
- Relevant work experience from similar responsibility area
- Ability to work independently, proactive and take the initiative, flexible
- Excellent written and verbal communication and collaborative skills
- Solid multi-tasking and time management skills
- Possess a strong drive for results
- Comfortable speaking to groups of people
- Solid attention to detail and accuracy
- Solid interpersonal skills
- High integrity and service-minded approach, including the ability to challenge where relevant
- Highly motivated with a desire to work in a fast-paced, challenging environment
- Excellent written and verbal English skills
- Attitude that no job is too big or too small to tackle
- Professional demeanor, friendly and service-minded personality
- Having experience in health and safety at work is a plus

**Personal skills**
We are looking for a team player with strong collaboration skills and the ability to work independently. We believe that you have a professional and friendly service-minded behavior, with an attitude that no job is too big or too small to tackle. Moreover, we hope that you are proactive, detail oriented and that you have ability to challenge. Finally, we trust your excellent communication and collaborative skills, and that you are comfortable speaking to groups of people. You will be part of a fast-paced environment with constantly changed priorities and not one quiet or repetitive day. You have maybe already observed or experienced that HR is a business enabler supporting organizational needs, requiring a flexible mindset and strong sense of ethics. Multitasking and prioritization are skill-sets you are required to develop together with time management skills, but with your genuine interest in performing to the highest of your ability, you will be given time to grow into your role.

**Working for Nordic**
Working for Nordic Semiconductor, you will be challenged, inspired and supported. Our teams enjoy a professional and informal working environment. We value and encourage continuous development of skills and expertise to the highest levels. We are proud of our Norwegian heritage, our highly skilled international workforce, world-leading innovation and professional excellence. We offer a variety of tasks and projects and the possibility to work alongside some of the world’s leading experts within their field. We encourage our employees to challenge the established and dare to innovate, while expecting high performance, dedication and the will to learn.

**Benefits**
- Competitive sal

About Us

Hanrahans was established in 1993 by Michael Hanrahan and collectively, our team brings over a hundred years of experience in accounting, tax, business advisory, and financial planning.

We're looking for a highly organised and detail-oriented Administrative Officer to support the smooth day-to-day operations of our accounting practice. You will play a key role in business client services management support, internal systems, client services, compliance lodgments and invoicing.

Why Join Us?

• Salary from PHP 50,000 to 70,000 per month
• Monday to Friday, 9:00 AM to 5:00 PM AEST/AEDT
• Permanent work-from-home setup
• 20 days of paid leave + AU public holidays (with flexibility to swap for PH holidays)
• Annual salary review
• Equipment supplied
• Ongoing training and career growth opportunities 
• A fun, supportive team to work with

Key Responsibilities

Business Client Service Management

• Job workflow assistance and reporting.
• Accountant queries support.

Document & Information Management

• Organise and maintain files related to:

o Client annual and bookkeeping information

o Ongoing client-supplied documents

o ATO communications (e.g., notices, BAS, IAS, escalations)

o Signed client documents and completed workpapers

o General client communications.

Client Services Support

• Assist with onboarding new clients: gather required documents and set up practice systems.
• Support client offboarding by finalising records and compliance tasks.
• Provide client support for accessing portals or uploading documentation.

Compliance & Lodgment Support

• File lodgments as required.
• Update financial or address records with ASIC, ATO, and ABR.
• Assist with preparation and sending client checklists.
• Invoicing & Financial Administration
• Prepare and process client invoices, including drafting service descriptions (with input from the accountants) and outlining fees/hours where required.
• Communicate with suppliers and handle accounts-related correspondence.
• Maintain and update accounting software systems.
• WIP and Accountability reporting assistance.

Potential Development Tasks (With Training)

• Prepare client checklists.
• Review submitted client information for accuracy and completeness.

What We're Looking For

Skills & Attributes

• Strong attention to detail and follow-through
• Excellent time management and organisational skills
• Clear and professional written/verbal communication
• Comfortable using Microsoft Office and accounting/practice management software (Xero, XPM, or similar)
• Ability to juggle multiple priorities and meet deadlines
• Proactive, adaptable, and eager to learn new systems
• Demonstrates reliability and integrity in all tasks and client interactions
• Takes initiative to identify and undertake additional work when current tasks are complete
• Possess a completer mentality and approach

Qualifications & Experience

• Prior experience in an administrative role (ideally within accounting or professional services)
• Familiarity with ATO, ASIC, and ABR systems (a plus)
• Experience with document and client management systems (desirable)