20 Administrative Staff jobs in Tanauan

JOB TITLE : ADMIN ASSISTANT

Department : ADMIN

Location : MAIN OFFICE

Reporting To : ADMIN MANAGER

Direct Supervises : N/A

I. Job Summary

Administrative Assistants oversee routine and advanced duties. They generally work closely with Admin and Operations Manager and other Clinical employees to organize files, draft correspondence and prepare reports or documents.

II. Primary Duties and Responsibilities:

• Procurement of Supplies and Assets
• Assist AOM in rresearching and evaluating potential suppliers for quality, reliability, and pricing.
• Assist monitoring and tracking orders to ensure timely delivery.
• Inventory
• Coordinate to all branches if the inventory quantities are sufficient for needs.
• Help monitor of inventory daily, weekly and Monthly of all clinic branches.
• Checking of supplies physical counts versus delivery receipt.
• Checking of supplies expiration date.
• Inventory monitoring of all clinic branches ;
• Clinic supplies
• Cleaning supplies
• Office supplies
• Dental Equipment
• Dental chairs
• Dental Instruments
• Official Receipts-production and distribution
• Fixtures and furniture
• Electric appliances
• Inventory monitoring of office supplies- Office forms, papers, ballpen, scissor,
• Assets - Laptops & chargers, computers & cpu, cellphones & chargers, mouse, aircon, Maintenance tools and equipment, electric appliances, fixtures and furniture
• Logistics and Distribution
• Assist AOM in oversee the entire supply chain process from procurement to delivery ensuring efficiency and compliance.
• Monitor delivery from pick up to drop off.
• Office and Clinic Forms
• Notary of employment contract
• Accounting
• Monitoring of Sales Invoice in every branch.
• Coordination with 3rd party accounting regarding Monthly Sales Report and vouchers receipt.

III. REPORTS

• Daily, weekly, semi Monthly, semi monthly, Quarterly and annual reports
  
  IV. OTHERS

• Perform other functions that may be designated by the immediate head

V. COMPETENCIES

Education Background

Bachelor's degree or College graduate

Behavior & skills needed

• Emergency Response, Contactable
• Understanding of Dental Services
• Computer Proficiency,
• Can communicate both oral and written
• Problem solving and decision making
• Adaptable and flexible
• Administrative skills
• willing to be assisnged at VERA. Dental Clinic Main Office (San Jose Building, Tagaytay Road, Santa Rosa City, Laguna), near AUB Bank and Chowking

Job Types: Full-time, Permanent

Pay: From Php16,068.00 per month

Benefits:

• On-site parking
• Paid training

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Location:

• Santa Rosa City (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

About the role

We are seeking a motivated and organised Administrative Assistant to join our fast-paced team at Polystar General Services Inc. in Santa Rosa City, Laguna. In this full-time role, you will provide critical administrative support to our operations, ensuring the smooth running of our business.

What you'll be doing

• Manage and maintain office calendars, schedules, and appointments
• Organise and coordinate meetings, conferences, and events
• Handle a variety of administrative tasks, such as filing, data entry, and record-keeping
• Act as the first point of contact for clients, visitors, and other stakeholders
• Assist with various projects and ad-hoc duties as required
• Contribute to the development and implementation of office procedures and policies

What we're looking for

• At least 2 years of experience as an Administrative Assistant or in a similar role
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a professional and friendly demeanour
• Proficient in using office software, including Microsoft Office suite
• Ability to work independently and as part of a team
• Adaptable and willing to take on new challenges

What we offer

At Polystar General Services Inc., we are committed to fostering a supportive and collaborative work environment. We offer a competitive salary, opportunities for career advancement, and a range of benefits, including health insurance and paid time off. Our goal is to help our employees thrive and reach their full potential.

About us

Polystar General Services Inc. is a leading provider of high-quality administrative and facility management services. With a strong focus on customer satisfaction, we take pride in our ability to deliver exceptional service and support to our clients. Our team of dedicated professionals is driven by a shared commitment to excellence and innovation.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

Key Responsibilities:

• Perform general administrative tasks such as filing, answering calls, managing correspondence, and scheduling appointments.
• Maintain and update company records, databases, and office supplies inventory.
• Handle billing responsibilities, including processing and paying the SPX hub's electricity bill and submitting proof of payment.
• Assist in monitoring expenses, handling petty cash, and preparing simple financial records.
• Provide support to managers and staff with day-to-day operational needs.
• Perform other related duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required).
• Previous experience as an administrative assistant or in a similar role is an advantage.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace applications.
• Ability to handle information with confidentiality and accuracy.

Administrative Tasks:

• Prepare daily time records for third-party personnel.
• Handle requirements for business permit renewals.

Monitoring and Filing:

• Track QA documents (e.g., Certificates of Analysis, Product Performance Reports).
• Update databases for purchase orders, contracts, and payment requests.
• Monitor and update inventory (office supplies, chemicals, glassware).
• Record lab environmental conditions and equipment status.
• Prepare and submit regulatory reports (LLDA, DENR, PDEA).
• Safekeep confidential personnel files and contracts.

Processing and Coordination:

• Manage supplier relations and accreditation.
• Receive and file delivery documents (invoices, receipts, POs).
• Process payment requests and reimbursements.
• Prepare office supply and service requests.
• Perform other related tasks as assigned.

Reliever Position Requirements:

• Education: Graduate of any 2-year or 4-year course
• Experience: Open to fresh graduates
• Skills: Basic proficiency in MS Office, especially Word and Excel

I. POSITION TITLE/Salary Grade : Administrative Assistant II (Clerk IV)/ SG 8

Plantilla Item No. : PCAANRRDB-ADAS

Employment Status : Permanent

II. QUALIFICATIONS

CSC Minimum Qualifications

Education : Completion of 2 years of college (prior to 2018), or Completion of Grade 12/Senior High School (starting 2016)

Work Experience : One (1) year of relevant experience

Training : Four (4) hours of relevant training

Eligibility : Career Service (Sub-Professional) First Level Eligibility or equivalent

Additional qualification/competencies: Proficient in MS Office software; coordination and organizational skills; Proficient in written and verbal communication.

III. JOB DESCRIPTION

1. Monitors and assists in the Petty Cash fund on the GSS Head;

2. Acts as the budget controller of the section;

3. Prepares Trip Tickets for distribution to drivers, Travel Orders, Activity and Annual travel Plan and Certification of Travel, Proposed Itinerary of Travel and all documents related to travel;

4. Prepares payment and reloading of all toll fee accounts (Autosweep and Easy Trip);

5. Monitors copies of accomplished trip tickets by the drivers for use/distribution to passengers;

6. Acts as co-administrator of the VMIS;

7. Performs other duties that may be assigned from time to time.

IV. REQUESTING OFFICIAL: ABEGAIL GRACE M. PAMPOLINA - OIC, FAD

Deadline of Application: SEPTEMBER 19, 2025

Job Type: Full-time

Pay: Php21,448.00 per month

Education:

• Senior High School (Required)

License/Certification:

• Civil Service Professional Eligibility or equivalent (Required)

Work Location: In person

Are you an organized and resourceful individual looking to kickstart your career in healthcare administration? Join our dynamic clinic team as an Administrative Assistant and play a vital role in ensuring smooth day-to-day clinic operations. This is a great opportunity for individuals eager to learn, grow, and make an impact in a fast-paced healthcare setting.

This is a project-based role for one (1) year, ideal for any 4 – year course graduates seeking meaningful clinical exposure and development.

What You'll Do

Your daily responsibilities include:

o Securely send patient results via email with encryption protocols

o Assist walk-in patients with inquiries and document submissions

o Validate medical certificates and documents received through email

o Respond to inquiries via phone and email in a professional and timely manner

o Update and maintain patient records, clinic databases, and internal trackers

o Schedule appointments and coordinate patient bookings

o Liaise with laboratory partner regarding patient results and concerns

o File and organize physical and digital documents

o Monitor and report inventory of office and medical supplies

o Coordinate with the Technical team for system or internet issues

o Prepare work permits and gate passes for clinic logistics and operations

Qualifications

Education:

• Graduate of any 4-year course (fresh graduates welcome to apply)
• Underboard applicants of BS Nursing or Radiologic Technology are welcome

Experience/Knowledge:

• Familiar with PACS and RIS platforms (training can be provided)
• Strong attention to detail, organizational skills, and quality control awareness
• Computer-proficient; able to multitask in fast-paced settings

Traits:

• Compassionate communicator with good written and verbal skills
• Highly organized, detail-oriented, and dependable
• Quick learner and adaptable in a high-volume, fast-paced clinic environment
• Customer-service oriented and professional when handling patient concerns
• Amenable to rotational shifts (5-day work week, varying rest days)

Next Steps: Required Application Form

To be considered for this role, please complete the following form:

Note: Failure to fill out the form may result in your application not being considered for interview. Already submitted this form before? No need to resubmit. We'll review your past responses.

Ready to join us?

Make a difference in everyday healthcare—apply today

Note:

If you've applied with us recently and were not selected, we kindly encourage you to reapply after six (6) months. This allows time for further growth and experience, and ensures we give every applicant a fair and refreshed consideration. We truly appreciate your interest and look forward to the possibility of reconnecting in the future

Available Locations:

• CDO
• Davao
• Cebu
• Calamba, Laguna
• Nuvali, Laguna
• Cubao

Job Type: Fixed term

Contract length: 12 months

Pay: Php20,000.00 per month

Work Location: In person

I. POSITION TITLE/Salary Grade : Administrative Assistant II (Clerk IV)/ SG 8

Plantilla Item No. : PCAANRRDB-ADAS

Employment Status : Permanent

II. QUALIFICATIONS

CSC Minimum Qualifications

Education : Completion of 2 years of college (prior to 2018), or Completion of Grade 12/Senior High School (starting 2016)

Work Experience : One (1) year of relevant experience

Training : Four (4) hours of relevant training

Eligibility : Career Service (Sub-Professional) First Level Eligibility or equivalent.

III. JOB DESCRIPTION

1. Record receipts and issuance of Property, Plant and Equipment (PPE) by preparing Property Acknowledgement Receipt, Property Stickers and Property Cards.

2. Update Property Cards (PC) based on changes in accountabilities and completed disposal activity.

3. Assist in the conduct of Annual Physical Count of PPEs as member of the Inventory Committee.

4. Assist in the disposal (auction/transfer/donation/destruction) of unserviceable properties by monitoring all returned properties, arrange/label them in the stock rooms and keep an inventory of all disposable properties.

5. Arrange and assist in the inspection of properties for disposal by the auditors of the Commission on Audit or by any other responsible or concerned persons.

6. Attends to other tasks assigned from time to time.

IV. REQUESTING OFFICIAL: ABEGAIL GRACE M. PAMPOLINA - OIC, FAD

Deadline of Application: OCTOBER 19, 2025

Job Type: Full-time

Pay: Php21,448.00 per month

Education:

• Senior High School (Required)

License/Certification:

• Civil Service SubProfessional Eligibility or equivalent (Required)

Work Location: In person

A Batching Administrative Assistant should be professional, polite, and attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly. Must be comfortable with computers, general office tasks, and excel at both verbal and written communication. To provide support to the Manufacturing Head and Supervisor in assisting with manufacturing schedules, product and supply inventories. Supporting communications with stakeholders, and general help with administrative tasks at Company's manufacturing sites.

Duties and Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Maintains and updates the manufacturing calendar; manages and prioritizes schedules
• Assists in implementing manufacturing procedures, policies and documentation.
• Supports continuous improvement of manufacturing controls and materials planning functions
• Setting appointments and arranging meetings
• Drafts and edits letters, reports, and other documents.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Provide assistance in creating and maintaining report and documentations.
• Compiling reports and spreadsheets and preparing spreadsheets
• Assist Production Sup & Head in cascading weekly schedules of employees .
• Organize and provide documents, reports and information.
• Coordinate work space, computer, and supplies for new employees with IT department. Maintain and reorder office supplies.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
• Act as a liaison with other departments and outside agencies, including other staff, when directed.
• Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.
• Finding ways to improve administrative processes
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.

Qualifications:

Education Level: Bachelor's Degree in Office Administration or equivalent

Experience: at least one (1) year experience of the job requirement

Specific Skills: Word processing skills, communication skills, database management skills, organizational skills, time management skills

Job Types: Full-time, Fresh graduate

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person

A Sales Administrative Assistant will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for Sales Representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. You to have exceptional organizational skills and should be able to draw energy from being part of a team. You should be able to contribute to high quality customer service and achieve sales targets.

DUTIES AND RESPONSIBILITIES:

• Process orders via email or phone
• Check data accuracy in orders and invoices
• Contact clients to obtain missing information or answer queries
• Liaise with the Logistics department to ensure timely deliveries
• Maintain and update sales and customer records
• Develop monthly sales reports
• Communicate important feedback from customers internally
• Ensure sales targets are met and report any deviations
• Stay up-to-date with new products and features
• Execute sales strategies under the guidance of the Superior
• Assist and support sales personnel in achieving sales outcomes and goals
• Assist Sales Managers in preparing schedules for the sales coordinators
• Answer and respond to customer sales needs and objectives
• Organize and arrange sales meetings and conferences
• Coordinate with sales teams in reaching set goals and objectives
• Maintain and manage customer databases
• Update customer database with sales orders, delivery, and payment details
• Coordinate between sales, logistics, production and finance departments
• Initiate best practices and standards in providing administrative assistance to sales staff
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.

QUALIFIACATIONS:

Education Level: Graduate of any Bachelor's Degree

Experience: With a minimum of 3 years of experience as sales admin assistant or sales support agent | open for fresh graduates

Specific Skills: organizational and multitasking skills, understanding of sales performance metrics, report efficiency, clerical knowledge.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person