488 Administrative Staff jobs in Mandaluyong City

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Work Arrangement: Fully Onsite | Monday to Friday | 9:00 AM – 6:00 PM | BGC, Taguig City

Responsibilities:

• Manage the overall office operations and administrative functions.
• Oversee office supplies, facilities and record management.
• Support management and employees in day-to-day administrative needs.
• Ensure a well-organized and efficient office environment.

Qualifications:

• Preferably a Graduate of Business Administration or any related course.
• With 2–3 years of relevant working experience in office administration.
• Strong organizational and management skills.
• Excellent communication and interpersonal skills.
• Willing to work in BGC, Taguig City.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Experience:

• Management: 2 years (Required)

Work Location: In person

Why Join Us?

Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization

Company culture of internal promotions, diverse career paths, and meaningful

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Company Description

Autocount
specializes in high-quality accounting software and business applications tailored for small and medium-sized enterprises (SMEs). Headquartered in Malaysia, Autocount has over 29 years of software development expertise. We support over
210,000 companies
and
600,000 users
across Southeast Asia through a strong network of
300 authorized dealers
.

Role Description: Office Administrator (Full-Time, On-Site)

Location:
Pasig City, Autocount Philippines

We are seeking a detail-oriented and proactive
Office Administrator
to join our team in Pasig City. This is a full-time, on-site role that plays a vital part in ensuring smooth day-to-day operations. The Office Administrator will report directly to the Country Manager and act as the liaison with our headquarters' HR, Finance and Marketing departments.

Key Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Prepare and maintain reports, records, and documentation.
• Communicate effectively with HQ HR, Finance and Marketing departments for administrative coordination.
• Manage office supplies, scheduling, and internal communications.
• Assist the Country Manager with daily administrative tasks and special projects.
• Support basic bookkeeping and expense tracking (as needed).

Qualifications

• Proven experience in
  administrative assistance
  and
  office administration
  .
• Excellent
  communication skills
  , both written and verbal.
• Strong
  organizational skills
  and keen
  attention to detail
  .
• Ability to
  multitask
  ,
  prioritize
  , and work independently in a fast-paced environment.
• Familiarity with
  basic accounting principles
  is a plus.
• Proficiency in
  Microsoft Office Suite
  (Word, Excel, Outlook, PowerPoint).

Job description

• College Graduate
• Good communication skills both written and spoken English
• Willing to be assigned in Alabang
• Previous experience as Receptionist/Office Admin of at least 1 year
• Handles incoming and outgoing guest of the company
• Monitor and handles office lease for both Alabang and Cavite Plant
• Monitor and handles renewal of company owned vehicles
• Coordinate with different government agencies for compliances and report
• Draft correspondences
• Can work independently and as a team
• Pleasing personality
• Willing to start ASAP

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Language:

• English (Preferred)

Work Location: In person

ADMIN POSITION

We're looking for a dedicated Admin Staff to join our growing team

Qualifications:

· At least 2-3 years of experience in administrative work

· Preferably knowledgeable in SSS, PAG-IBIG, and PhilHealth processes

· Strong organizational and communication skills

· Can work with minimal supervision

· Trustworthy and detail-oriented

Location: Valenzuela

Work Schedule: regular 8hrs a day

Full-time position

If you meet the qualifications and are ready to be part of a supportive and dynamic team, send your resume to or message us directly.

Job Type: Full-time

Pay: Php18, Php25,000.00 per month

Work Location: In person

Job description

About the role

JC Premiere Business International Inc is seeking an experienced and organized ADMINISTRATIVE SUPERVISOR to join our dynamic team in our Pasig City, Metro Manila office. As a full-time administrative professional, you will play a crucial role in supporting our senior leadership and ensuring the smooth day-to-day operations of our business.

What you'll be doing

• will handle 3 branches (Pasig , Makati and Cavite) transportation services is provided
• Providing administrative and secretarial support to the management team
• Organizing and maintaining electronic and physical filing systems
• Scheduling and coordinating meetings, appointments and travel arrangements
• Handling incoming phone calls, emails and correspondence in a professional manner
• Assisting with the preparation of reports, presentations and other documents
• Collaborating with cross-functional teams to ensure efficient workflow
• Identifying opportunities to improve administrative processes and procedures
• Providing backup support for other administrative roles as needed
• Facility Management
• Compliance
• Administrative Services for both internal and external customers
• Overseeing the day-to-day operations of the administrative staff and ensuring efficiency
• Providing input for the purchases of office supplies, equipment, and furniture
• Training and evaluating the performance of employees on policies and procedures
• Conducting regular meetings with supervisors and managers to discuss progress, issues, or goals
• Implementing and enforcing safety measures and quality standards

What we're looking for

• Minimum 3 years of experience in an administrative or supervisory role, preferably in a fast-paced office environment
• Strong organizational and time management skills with the ability to prioritize tasks and work under pressure
• Excellent communication and interpersonal skills, with a professional and friendly demeanor
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint) and other administrative software
• Ability to work independently and as part of a team to achieve common goals
• Attention to detail and a commitment to delivering high-quality work
• Knowledge of office management principles and best practices

What we offer

At JC Premiere Business International Inc, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

Comprehensive health and dental insurance Generous paid time off and holiday leave Professional development opportunities

About us

Our diverse team of professionals is dedicated to helping our clients achieve their business goals, and we believe in fostering a positive and collaborative work environment.

If you are passionate about administrative work and thrive in a fast-paced, dynamic environment, we encourage you to apply for this exciting opportunity. Click the "Apply Now" button to submit your application.

Job summary Supportive culture, competitive benefits, and opportunities for growth - join our dynamic team as an Administrative Supervisor.

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Pasig: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Administrative: 4 years (Required)

Location:

• Pasig (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person

1. Manages and coordinates meetings and conferences of the Councils and Committees to ensure efficient scheduling of his activities.

2. Prepares request for payment for expenditures in line with the approved budget.

3. Takes telephone calls and directs to appropriate person. If unable to answer queries, records accurately messages and make appointments when required.

4. Prepares the minutes of the meeting of the Management Committee and other meetings as needed.

5. Arrange and confirm appointments (Councils and Committees)

6. On a daily basis, undertakes filing, mail and memoranda distribution and maintains stationary stocks and operation of the computer, printer(s), photocopier and facsimile machine.

QUALIFICATIONS:

· Graduate of a four (4) year college course, preferably with major emphasis on business administration or related field.

· Knowledge and experience of relevant software applications (Microsoft)

· Above average technical writing skill.

· Knowledge of administrative and clerical procedures

. With background in the hospital setting is an advantage.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person

Responsibilities:

Administrative Support

• Support managing the scheduling, correspondence, and documentation for the department.

• Maintain organized filing systems for records, contracts, and official documents.

• Coordinate meetings, prepare minutes, and follow up on action items.

• Assist in procurement, inventory tracking, and office logistics.

Legal & Compliance Support

• Handle confidential information with discretion and maintain professional conduct in all interactions.

• Assist with basic document review, filing, and tracking if legal-related documents are involved.

• Help coordinate compliance and documentation requirements in accordance with internal policies and external regulations.

• Perform other clerical and support tasks as assigned by supervisors or department leads.

Qualifications:

• Bachelor's degree in Legal Management, Business Administration, or a related field.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion.

Preferred Skills:

• Familiarity with contract management and basic legal terminology.

• Experience with document management systems or legal databases.

• Understanding of corporate governance and compliance frameworks.

• Must demonstrate strong attention to detail and possess relevant experience in risk management, including the ability to identify, assess, and mitigate potential risks while ensuring compliance with internal policies and regulatory standards.