44 Administrative Staff jobs in Guiguinto

Administrative Assistant (Hybrid Work | Fresh Graduates Welcome)

Location: Bocaue, Bulacan (Hybrid - 2 days / 3 days home)

About the Role

We are seeking an Administrative Assistant to provide day-to-day support to our corporate and governance team working with Australian clients. This role is ideal for fresh graduates or early-career professionals eager to gain hands-on experience in administrative support and international corporate operations.

Responsibilities

• Provide general administrative and clerical support to the team
• Assist with document preparation, data entry and record-keeping
• Help coordinate meetings, schedules and communications with Australian-based colleagues
• Maintain organised files and company records
• Support other operational tasks as needed to ensure smooth workflow

Qualifications

• Open to fresh graduates - training will be provided
• Preferred degrees: Business Adminstration, Legal Management, Office Administration, Finance, Accounting, Communication, or related fields
• Candidates from other disciplines with strong organisational and communication skills are also encouraged to apply
• Excellent written and verbal English skills
• Organised, detail-oriented and proactive, with the ability to meet deadlines

What We Offer

• Competitive salary package
• Hybrid work setup: 2 days in-office / 3 days work from home
• Hands-on training and exposure to international corporate processes
• Supportive work environment with opportunities to grow your skills

Job Summary:

Responsible for the on-time submission of required reports and documents for billing; (Sales, Invoice, Receiver Authorization, Receiver Certification.

Responsibilities:

• Provides excellent customer service at all times.
• Attends to customer inquiries and complaints for immediate action and solution.
• Monitors delivery merchandise in the department
• Receives, together with officers, items either from the direct supplier or from warehouse
• Ensures accuracy in the documentation and physical count of merchandise received and released from the store
• Keeps inventory records including defective stocks, accessories, premium items and other appliances.

Qualifications:

• Technical knowledge in POS
• Computer literate
• Attention to detail
• Customer Focus
• Technical Competence
• Organizational Skills
• Analytical Skills
• At least High School Graduate, Senior High School Graduate, Vocational Course or Bachelors Degree

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

LOOKING FOR: ADMINISTRATIVE ASSISTANT

Brief Description

The position of administrative assistant consists of being responsible for managing the overall accounts of the company.

Tasks

• Encode daily sales, manage client orders and company files. Ensures that no file is lost and traceable.
• Maintains database of clients and orders
• Assists and reports to General Admin Asst. and General Manager
• Manage warehouse inventory and samples for sales team
• Guide and gives instructions to associates
• Prepares quotation letters and sales order
• Gather inquiries and draft job orders
• Assists General Admin in preparing and managing billing statements, accounts payables and receivables
• Process other documentations as needed or requested by General Manager
• Work schedule: Monday to Saturday

Qualifications and Requirements

• Responsible and reliable
• Strong ownership
• College graduate
• Minimum 1 year of work experience
• Excellent computer skills – Excel, Word and Google Sheets
• Strong organizational, sales and marketing, planning, time management skills
• Excellent communication skills (both oral and written)
• Applicants must be willing to work in 21 Duhat Road,Brgy. Potrero,Malabon City

We manufacture clothing and do printing services. To know more about our company, check our Facebook page (Kairos) and Website ).

Job Type: Full-time

Pay: From Php18,070.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Job Summary:

Will be providing crucial support to the business unit's transportation operations by coordinating client bookings (scheduling), documents processing, payment monitoring and other administrative tasks as assigned by immediate superior

Job Types: Full-time, Permanent

Work Location: In person

Having experience in Purchasing Job

Arrange office supplies ,request site orders

Ordering office and site order ,managing stocks inventory

Answering and direct phone calls

Know how to canvass items in the different client

Able to work under minimal supervision

Job Types: Full-time, Permanent

Pay: From Php23,000.00 per month

Benefits:

• Promotion to permanent employee
• Staff meals provided

Work Location: In person

RESPONSIBILITIES

• In Charge of monitoring of all supplies and distribution of supplies Request
• Conducts monthly inventory of all supplies. Monthly inventory report must be summited to the HRAD Manager every 2nd day of the month for replenishment of stocks.
• Requests to purchase cleaning materials and other items requested by the different departments.
• In Charge in receiving the requested materials delivered by the suppliers.
• in Charge of monitoring of forms. reproduces/mimeographs office and company forms. Advise the HRAD Manager for forms needed to be reproduced.
• In Charge in canvassing materials through phone or as per sample.
• Monitor the activities of the utilities assigned on Taktakan Area.
• In charge to collect all keys related to the pest control activity.
• Attend to compliance of the company on the requirements prescribe by the government (BFP, DENR, DOLE)
• In charge in the activities pertaining to the facilities management repairs.
• Monitoring of registrations, insurance and repairs needed for the company vehicles in partnership with motorpool.
• Prepares reportorial documents required by the government as needed.
• Helps in maintaining proper documents control and record keeping.
• Performs other tasks as may be required by the superior.

MINIMUM REQUIREMENTS:

• Educational attainment at least college graduate.
• at least 1 year of related/ similar work experience.
• Demonstrate positive personal values and work ethics.
• With knowledge on Mechanic
• Proficient in basic computer process.

Job Types: Full-time, Permanent

Pay: Php18,500.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Malabon: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

KVR Bar & Grill Inc., an operator of Padi's Point and ChillBar Stores around Metro Manila, is looking for an enthusiastic and reliable Administrative Assistant to help us manage our stores across Metro Manila.

This role is essential to the smooth operation of our company and to make sure that we deliver the quality and service our customers have come to expect.

As an Administrative Assistant, you'll be the reliable support system for our finance team. Your primary responsibilities will include:

1. Documentation & Record Management: Your top priority will be organizing, filing, and retrieving all crucial financial documents (invoices, receipts, expense reports) both digitally and physically. You'll ensure every piece of paper is exactly where it needs to be for our accounting processes.
2. Data Entry & Tracking: You will be responsible for accurately and efficiently encoding financial data into our office systems, maintaining organized records, and assisting with basic report generation to track expenses and sales.
3. Inter-Office Coordination: You'll act as the main link between the Finance Office and our various bar locations, ensuring all necessary financial paperwork and information is collected and delivered on time for processing.

We are focused on attitude and diligence. No experience required

• Education: A Bachelor's degree in any field (Business, Accounting, Management, or related degrees are a plus). Fresh graduates are highly encouraged to apply
• Attitude: Highly proactive, eager to learn, and willing to take ownership of tasks.
• Organizational Talent: Organized, have an eye for detail, and be committed to accuracy.
• Tech Literacy: Basic proficiency in Microsoft Office Suite (especially Excel and Word) is required.
• Communication: Clear and professional verbal and written communication skills in English and Filipino.
• Integrity: A strong sense of responsibility and the ability to handle confidential information discreetly.

Review and verify vouchers, invoices, and payment requests for accuracy and compliance with company policies.

Enter voucher data into systems.

Prepare and process payment vouchers for approval and payment.

Maintain organized and up-to-date records of all vouchers and related documentation (electronic and paper files).

Track outstanding vouchers and follow up on approvals or missing documentation.

Perform general administrative tasks such as filing, data entry, and responding to inquiries.

College graduate of any Business-related course

· With strong administrative experience in a production or operations environment

· Comfortable in handling data, reports, and workflow updates with accuracy and attention to detail

· Has good time management skills, works well within a team, and is detail-oriented

· Excellent interpersonal and communication skills

· We prefer applicants who reside in or near Marilao or are willing to work in the area.

PRIMARY DUTIES AND RESPONSIBILITIES:

Monitor production process

Carry out basic quality and testing checks

Maintain workstation cleanliness

Assist checking finished products for quality