129 Administrative Management jobs in the Philippines

About the Role:

We are looking for a highly organized and detail-oriented Accounting & Administrative Support Specialist to provide essential support to the financial and operational functions of community association management. You'll play a key role in ensuring accurate invoice processing, maintaining data integrity, and supporting executive communications.

The ideal candidate will be comfortable working with platforms such as Vantaca, Strongroom, and Sharefile, and thrive in a fast-paced, team-oriented environment serving homeowner and condo associations.

This is a full-time, fully remote position offering long-term stability, a collaborative work culture, and statutory PH benefits.

Key Responsibilities:

• Download and organize accounts payable invoices for assigned associations to ensure timely vendor payments
• Assist managers and accounting teams with budget preparation, including data gathering and document formatting
• Prepare and format association data for system conversions and onboarding new communities
• Maintain accuracy of financial data in Vantaca, supporting monthly closes and client billing
• Retrieve and archive CPA-prepared reports and audits from Sharefile
• Provide administrative support to the executive leadership team (communications, meetings, projects, documentation)
• File annual reports and legal documents with the Secretary of State to maintain corporate standing
• Manage unassigned invoices in Strongroom and route them to the correct department
• Review and assign unassigned action items in Vantaca and ensure timely resolution
• Assist with maintenance work order processing for unmanaged associations

Qualifications:

• At least 2 years of experience in accounting or administrative support, preferably in community association or property management
• Familiarity with Vantaca, Strongroom, and Sharefile a strong plus
• Excellent attention to detail with the ability to manage multiple priorities across communities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (especially Excel and Outlook)
• Ability to work independently while collaborating with cross-functional teams

Preferred Experience:

• Experience working with HOAs, COAs, or other community associations
• Knowledge of financial reporting and budgeting processes
• Understanding of vendor management workflows and association governance documentation

Work Schedule:

• Full-time, 40 hours per week
• Must be able to work US business hours (night shift PH time)
• 100% Remote

Perks and Benefits:

• Competitive salary and benefits package
• HMO coverage
• 13th month pay
• Vacation and sick leave credits
• Statutory benefits under PH labor laws
• Night differential pay

If you're ready to take on a critical support role in community association management and grow with a supportive, remote team, we'd love to hear from you

Job Type: Full-time

Pay: From Php45,000.00 per month

Benefits:

• Health insurance
• Work from home

Work Location: Remote

Property Management - Administrative Staff

Job Qualifications

• Graduate of Business Administration, Real Estate Management or any related course
• Proficient in Excel, Word, Powerpoint etc.
• Organized and goal-oriented
• Has customer service experience
• Agreeable, approachable and pleasant personality

Job Summary:

Responsible for administrative coordination and homeowner relations for Cebu-based subdivisions, including billing, collection, staff oversight, and subdivision maintenance.

Responsible for receiving and responding to homeowner concerns specifically under the Property Management Office

Responsible for releasing documents to homeowners including but not limited to Titles, Tax Decs etc.

Responsible for coordinating with the Aftersale team in relation to documents needed by the Property Management Team after unit turnover

Key Responsibilities:

• Prepare Statements of Account (SOAs) and manage billing and collection of monthly dues for subdivision homeowners.

• Oversee guardhouse/guard needs for subdivisions including:

• Guardhouse Cleaning Materials

• Guardhouse Load

• Receive and address homeowner concerns/ property management-related documentation:

• SOA clarifications

• Utility Provision Updates
• Sending and receiving of MEMORANDUM replies
• Receiving of Renovation Plans/ Releasing of Work Permit

Job Details

• Work Schedule is 8:00 AM to 5:00 PM, Monday to Friday
• Office Location is Advent Business Center, Lahug

Job Application

• Please send in your resume and application letter at
• Interview Schedule will be sent in after review of resume and application letter.

Join the Team That's Changing the Game – Smartsourcing's 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're looking for a Property Management Administrative Associateto join the crew full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they're how we do things every day.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuWe are seeking a proactive and detail-oriented Property Management Administrative Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

Key Responsibilities:

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Book, schedule, and coordinate suppliers, trades, and contractors for ongoing property works.
• Schedule routine and ad-hoc property inspections.
• Generate and distribute audit reports, checklists, and other compliance documentation.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

• Prior experience in an administrative support role, preferably in property management or real estate.

• Candidates with experience in the Real Estate industry are highly-encouraged to apply

• Strong communication and interpersonal skills.

• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.

URGENT HIRING

Training and Marketing Professionals, Inc. (TMPI) is looking for a Administrative Support - Hybrid Work Set-Up

Job Responsibilities

• To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents. This initiative will cover records of 508 employees across 19 functions and aims to strengthen operational integrity, reduce audit risks, and free up PX resources for strategic priorities.

SKILLS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

HOW TO APPLY?

Please submit your updated resume via email: or

Email Subject Format: Administrative Support Applicant: Last Name, First Name

Job Type: Fixed term

Contract length: 6 months

Pay: Php25, Php27,000.00 per month

Benefits:

• Company Christmas gift
• Company events

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to start ASAP?

Education:

• Bachelor's (Required)

Experience:

• handling government services: 1 year (Preferred)
• HR Admin: 1 year (Preferred)
• Handling labor laws and company policies: 1 year (Required)
• Admin Support: 1 year (Preferred)
• Document handling, archiving, or compliance work: 1 year (Required)
• Microsoft Office and document scanning tools: 1 year (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person

Job Title: Administrative Support with Graphic Design Experience

Location: Remote

Job Type: Full-Time

Job Summary

We are seeking a versatile and detail-oriented Administrative Support professional with graphic design experience to provide organizational assistance while contributing to creative projects. The ideal candidate is highly organized, tech-savvy, and possesses the creative flair to produce visually appealing designs that align with brand standards.

Key Responsibilities

Administrative Support:

• Provide day-to-day administrative assistance, including managing emails, scheduling meetings, and organizing files.
• Maintain and update records, spreadsheets, and databases.
• Assist in preparing reports, presentations, and documentation.
• Coordinate and communicate with team members and external stakeholders.
• Monitor project timelines, ensuring tasks are completed on schedule.
• Perform other administrative tasks as required to support the team.

Graphic Design:

• Design visually engaging graphics for marketing materials, social media posts, presentations, and internal documents.
• Collaborate with marketing and content teams to ensure brand consistency across all designs.
• Edit and refine existing designs based on feedback.
• Create and manage templates for recurring design needs.
• Stay updated on design trends and suggest improvements to creative workflows.

Qualifications and Skills

• Proven experience in an administrative support role.
• Strong graphic design skills with proficiency in tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to work independently in a remote setting with minimal supervision.
• Familiarity with project management tools (e.g., Asana, Trello, or ) is a plus.
• Basic knowledge of social media platforms and content creation is desirable.

Preferred Skills

• Experience with video editing tools (e.g., Adobe Premiere, Final Cut Pro) is a bonus.
• Familiarity with CRM systems and email marketing tools.
• Background in marketing or creative industries.

Critical Responsibilities

• Document Record and Filing
• Managing and maintaining office files and databases.
• Ensuring equipment maintenance and inventory.
• Preparing and proofreading documents, reports, presentations, and other materials.
• Serving as a point of contact for internal teams and external clients.
• Provide Administrative Support to Team Members.

Qualifications

• On-site
• Full Time
• College Graduate
• Preferably with 1 year experience as an Admin Assistant/Office Support/Assistant
• Computer Literate
• Detail-Oriented and Organized
• Excellent written and verbal communication skills

Benefits

• Incentive/Commission
• Accident-Life Insurance
• HMO Benefit
• Yearly company events (Company Outing, Christmas Party)

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications:

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Pay: Php18,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Work Location: In person