1,325 Administrative Executive jobs in the Philippines

In this role, you will be responsible for:

• Keeping the office running smoothly by managing records and documentation.
• Coordinating meetings, schedules, and communications across departments.
• Providing vital support to management and different teams to ensure efficiency.
• Taking initiative in monitoring supplies and organizing office needs.
• Contributing to projects and activities that support overall business success.

Position Title: Administrative/Executive Assistant

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

Our client, is seeking an experienced Administrative/Executive Assistant to support a growing construction business in NSW. The successful candidate will provide high-level administrative support, assist with bookkeeping, and manage digital tasks such as social media updates. The role also involves using BuildXact for project takeoffs and estimates, with on-the-job training provided if needed.

This position is ideal for a proactive, organized, and tech-savvy individual who can multitask efficiently and communicate effectively with internal teams, clients, and suppliers.

Key Responsibilities

· Provide general administrative and executive support, including email and diary management.

· Use BuildXact (or similar systems) for basic takeoffs, quoting, and project documentation. Training will be provided if necessary.

· Assist with basic bookkeeping tasks using QuickBooks and/or Xero, including invoice processing and expense tracking.

· Manage and update social media platforms, ensuring content is timely and accurate.

· Support internal communication via PBX telephone system for client and supplier calls.

· Organize documents, records, and reports using Google Workspace and Microsoft Office Suite.

· Assist with other ad-hoc administrative or project-related tasks as required.

Skills and Experience Required

· Minimum 3 years' experience in an administrative or executive assistant role.

· Experience with BuildXact (preferred) or similar construction/project management software.

· Strong verbal and written communication skills.

· Proficient in Microsoft Office Suite and Google Workspace.

· Basic knowledge of bookkeeping using QuickBooks or Xero.

· Ability to manage social media updates across multiple platforms.

· Organized, detail-oriented, and able to prioritize tasks effectively.

· Proactive and willing to learn new tools and processes.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php35, Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• How much would your asking salary package (PHP) be?

Experience:

• administrative or executive assistant role: 1 year (Required)
• QuickBooks: 1 year (Required)
• BuildXact or similar: 1 year (Preferred)
• Xero: 1 year (Required)

Work Location: Remote

Celigo is the leading intelligent automation platform. Trusted by companies around the world, Celigo empowers organizations to move beyond integration by automating complex workflows with up to 95% error auto resolution using AI. The platform's reusable components accelerate development, while built-in governance ensures IT maintains control. With a single UX and transparent pricing model, Celigo enables faster automation at scale—without surprise costs.
Go beyond integration. Go Celigo.
We are looking for a contract-to hire Administrative Assistant to provide administrative and organizational support to three Vice Presidents. In this role, you'll work directly with the Vice Presidents and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role. This is a 6-month contract-to-hire position based in the Philippines, with the potential to convert to a permanent role after the contract period.
This role requires you to work during US business hours (central time),
Monday through Friday.
What would you do, if hired?
Key Responsibilities

• Manage multiple calendars (resolve conflicts and protect / align time with priorities)
• Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.
• Provide back-up support for other admins when needed
• Support special projects as needed

Who are we looking for?
Skills & Abilities

• Exceptional organizational skills and attention to detail
• Strong verbal and written communication abilities
• Ability to work independently and with professional discretion
• Able to multi-task and prioritize work effectively in a dynamic environment
• Professional demeanor with a positive, service-oriented attitude

Education & Experience

• 1-3 years of experience in supporting multiple C-level executives.
• Associate's or Bachelor's degree in Business Administration or a related field
• Proficient with Google Workspace and/or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with tools like Slack, Zoom, Coupa, or project management software (e.g., Asana, Trello)
• Experience in a startup or high-growth environment

Why Celigo

• Number one solution for the fourth consecutive quarter in the G2 Winter 2025 iPaaS report.
• Celigo is a Visionary in the 2024 Gartner Magic Quadrant for iPaaS, a 2025 Gartner Customer Choice for iPaaS, a G2 iPaaS Leader, and a recognized leader in AI
• Remote-first culture
• Competitive compensation
• High-growth, collaborative, and inclusive work environment
• we offer vacation and holidays to recharge and spend time with family and friends
• Generous benefits package, including parental leave
• Monthly tech stipend
• Recognition opportunities

Diversity, Equity, Inclusion, and Accessibility
As a company, one of the values we hold most dear is fostering a safe, collaborative environment to bring out the best in us, so we created our Taking a Stand Initiative. Our TAS initiative is a volunteer committee open to all Celigans, with representation from underrepresented voices within our company. We believe, unequivocally, that everyone deserves to be in a place where they feel welcome as they are. Learn more about Taking a Stand.

Celigo is proud to be an equal-opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, national origin, religion, creed, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other characteristic protected by applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Executive Assistant (Home-Based | Full-Time)

Work From Home | ₱43,000 – ₱8,000 | Permanent Night Shift (8:00 AM – 5:00 PM CST)

DCX Client Services is looking for a
highly organized and proactive Executive Assistant
to support our executives and keep operations running smoothly. If you thrive in a fast-paced environment, have excellent multitasking skills, and love being the go-to problem-solver, this role is made for you.

What You'll Do

• Calendar & Meeting Management:
  Schedule and coordinate executive meetings, events, and appointments.
• Meeting Prep & Follow-ups:
  Draft agendas, take minutes, and ensure deadlines are met.
• Travel Coordination:
  Arrange flights, accommodations, and ground transportation.
• Documentation & Reporting:
  Organize files and prepare executive-level presentations and reports.
• Project Support:
  Assist with timelines, gather data, and ensure deliverables are on track.
• Relationship Management:
  Maintain strong connections with clients, partners, and stakeholders.
• General Administration:
  Handle ad hoc tasks and office support.

What We're Looking For

• Bachelor's degree in Business Administration, Communications, or related field.
• 1–3 years of experience
  as an Executive Assistant (C-Suite support preferred).
• Excellent English communication skills (written & spoken).
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to work
  overnight shifts (Philippine time aligned with U.S. hours)
  .
• A proactive, detail-oriented, and resourceful problem-solver who thrives under pressure.

What We Offer

• Competitive salary:
  ₱43, – ₱4 00
• Permanent Work-From-Home
  setup + company-provided equipment
• HMO coverage
  & internet stipend upon regularization
• PTO credits, service incentive leaves & holiday benefits
• Major company events (Spring & Winter) + monthly employee appreciation activities
• Access to
  career training & growth opportunities
• A culture built on growth, collaboration, and work-life balance

About DCX

At DCX, we're more than just a BPO. We empower
growth-focused U.S. businesses
to scale with top global talent. With a people-centered culture and a mission to make hiring easy, we believe in growing
our clients, our people, and our community
together.

If you're ready to work with
enthusiastic, driven over-achievers
and want to be part of a company that truly invests in your growth—
this is your sign to apply today.

**This is a 6
month
contract with potential extension,
onsite
in
Philippines
.
Must have experience in a finance or administrative role
**

Project Description

Our client is a global leading FMCG Brand. They are seeking a Junior Business Administrative Executive to support their Finance function in Philippines. In this role, you will support customs clearance, GBS coordination, and general admin tasks, including document preparation, shipment tracking, vendor/audit support, and handling regulatory requests and official letters. You'll also collaborate closely with Commercial team aligned with company strategy.

Key Responsibilities

• Manage customs clearance and importation processes, including documentation, payment coordination, shipment tracking, and distributor/forwarder liaison
• Monitor GBS processes (OTC, RTR, P2P), ensuring timely execution, addressing delays, and escalating issues when needed
• Provide administrative support by collecting vendor documents, maintaining shared records, and assisting with finance tasks
• Handle regulatory and customs-related requests, supporting AMEA business units (e.g., FDA, local compliance)
• Prepare official letters and documentation for audits, extensions, and financial/regulatory reporting

Ideal Profiles

• Experience Level:
  1–3 years of experience in a finance or administrative role
• Education:
  Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Skills:
• Basic understanding of financial processes and systems
• Proficiency in MS Office (Excel, Word); experience with accounting software is a plus
• Good organizational and communication skills. Building the world's best snacks-led powerhouse
• Detail-oriented, proactive, and able to manage multiple priorities
• Location:
  Must be based in Philippines, fully onsite

Overview:

Our vision is to provide exceptional service to every customer, every time. ISON Events are dedicated and passionate about curating exceptional events for our clients.

Role Purpose:

The role of an Administration Executive is to provide administrative support to the Events team and their clients.

Responsibilities are broad but generally involve assisting with the day-to-day operations and completing allocated tasks - you will be a vital part of the team and work closely with colleagues in support departments.  Utilising your organisational skills and effective communication to contribute to the delivery of excellent service to clients and support to the team.

Responsibilities:

· Scheduling and calendar management

· Prepare & monitor billing, supplier payments, regular updating of team & general logs and maintain detailed supporting data

· Communicate billing requirements or issues to internal organisation

· Monitor and manage client profiles

· Maintain professionalism, attention to detail and strict confidentiality with all materials

· Undertake additional tasks as required, which may or may not be directly related to the primary obligations but contribute to the overall efficiency of operations

· Any other tasks as and when required of you.

Skills and Experience:

· Direct hands-on experience as an admin assistant or similar role

· Experience in the travel industry, with GDS knowledge is preferred

· Highly organized with strong attention to detail

HIRING NOW – Clerical Support Associate

Start your career in the office & admin industry today

What You'll Do:

• Encode and update important company records
• Handle filing, organizing, and document preparation
• Assist with reports, emails, and other clerical tasks
• Support different departments with admin duties

Who Can Apply?

• HS/SHS Graduates (College level/grad a plus)
• With or without experience – Fresh grads welcome
• Has typing skills
• Detail-oriented and organized

What We Offer:

• Competitive Salary + Benefits
• Paid Training – Learn while you earn
• Career Growth & Promotion Opportunities
• Friendly and supportive team environment

Apply today and start ASAP

Executive Administrative Support:

• Manage the executive's calendar, coordinate appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit documents, presentations, and reports for the executive.
• Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
• Assist with various executive projects, keeping track of deadlines and deliverables.

Accounting Assistance:

• Process invoices, track expenses, and monitor financial transactions as required.
• Assist in the preparation of financial documents, including expense reports, budgets, and financial summaries.
• Reconcile accounts, maintain accurate records, and ensure compliance with company policies.
• Support the preparation of monthly, quarterly, and annual financial reports.

Office Management & Coordination:

• Organize and maintain files, documents, and records for easy retrieval.
• Order office supplies and manage office inventory as needed.
• Coordinate logistics for company meetings and events, including preparing agendas and taking meeting minutes.
• Act as a point of contact between departments, facilitating effective communication and coordination.

Data Analysis & Reporting:

• Compile, analyze, and present data for executive decision-making.
• Create and generate reports based on financial and operational data, offering insights where applicable.

Confidentiality and Professionalism:

• Maintain a high level of confidentiality in handling sensitive company and employee information.
• Uphold a professional demeanor in all interactions with internal and external stakeholders.

this is an ONSITE JOB.

• Education: Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Experience: Minimum of 2-4 years as an Executive Assistant, Administrative Assistant, or similar role, with knowledge of basic accounting tasks.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Accounting Knowledge: Understanding of basic accounting principles, with experience in handling financial transactions, reconciling accounts, and preparing financial documents.
• Organizational Skills: Excellent time-management and organizational skills, with the ability to prioritize and handle multiple tasks efficiently.
• Communication Skills: Strong written and verbal communication skills, with an eye for detail and accuracy.
• Problem-Solving: Ability to identify issues, find solutions, and work independently with minimal supervision.
• Professionalism & Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.

Job Types: Full-time, Permanent

Pay: Php20, Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Opportunities for promotion
• Promotion to permanent employee
• Staff meals provided

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 2 years (Preferred)
• Administrative Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Location:

• Manila (Preferred)

Work Location: In person

FC Global is a dynamic offshore BPO company dedicated to delivering tailored digital transformation and operational solutions to clients worldwide. Our expertise spans customer service, virtual assistance, software development, and call center support, empowering businesses to enhance efficiency and scale with confidence.

As a trusted partner, we craft customized solutions aligned with client objectives, ensuring seamless execution through our skilled teams in the Philippines. With a strong focus on innovation and excellence, we help businesses stay competitive in evolving markets.

Our client in North America is looking for experienced Administrative Assistant to join their growing team who can have fun while working independently within a fast-paced, ever-so-challenging work environment. The successful candidate will be a highly organized, proactive team player who can think on their feet and communicate effectively with colleagues.

Are you looking to further your professional development in a team-oriented, collaborative environment. Do you have strong interpersonal skills and don't take yourself too seriously? Then we want to hear from you

This roll will provide comprehensive support to the President of the company, to ensure smooth scheduling and maximizing his productivity, and will be responsible for the following:

• Act as the primary point of contact, maintaining open lines of communication and managing schedules effectively.
• Coordinate complex travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
• Prepare and organize meetings, conferences, and events, including agenda development, venue selection, and logistical arrangements.
• Manage email correspondence, screen phone calls, and respond to inquiries on behalf of the executives.
• Draft and edit correspondence, reports, presentations, and other documents as required.
• Conduct research and compile data to support decision-making and strategic initiatives.
• Assist with financial management tasks, such as expense tracking, invoice processing, and budget monitoring.
• Handle confidential information with utmost discretion and maintain a high level of professionalism and integrity.
• Anticipate the needs of the executives and proactively identify opportunities to improve efficiency and effectiveness.
• Collaborate with cross-functional teams to ensure timely completion of projects and deliverables.

• Bachelor's degree in business
• Proven experience as an executive assistant, admin assistant, personal assistant, or similar role.
• Strong attention to detail and accuracy, with exceptional organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality when dealing with sensitive information.
• Flexibility and adaptability in a fast-paced, dynamic environment.